Welcome Booster Club Coaches/ Parents Meeting January 14, 2013

Purpose of the Chaska High School Booster Club As a not for profit we serve as a fundraising entity for high school activities and athletic groups throughout the school year. 100 % of proceeds go directly back into the programs through one of three ways: Reimbursement for volunteering at events, i.e. concessions Special grant for large equipment or resource purchase Scholarships to 4 seniors at the end of each school year.

How we raise our money Concessions: Concessions for all on grounds Varsity athletic events Access to our concessions areas for local youth groups for tournaments or special events. This school year we will or will host 32 Fall, 37 Winter and potentially 12 Spring Events. If you average 5 workers and 5 hours from start to finish of event that translates to 2,025 volunteer hours. During the Booster Club paid out $14,975 for volunteer work. Total payouts were around $25,000. School Year Calendar: New this school year and given out free to all students, parents and local businesses

How we raise our money cont. Membership sales: Activities and Athletic yearly passes sold throughout the school year Paint the Town: Painted Hawk stencil, provided on personal property Private donations: Business and personal donations to our booster club School Store: Having just opened during the 2011 – 2012 school year, this area is of our club is still working to become profitable. Although the District purchased the material to build the new store, all the inventory and original fixtures were purchased from the booster club funds.

Booster Club Accounts and Reporting The Chaska High School Booster Club prepares a monthly report for each booster club meeting showing deposits and expenses and once a year prepares a tax return for our club. At present we have two established bank accounts, the first is for our own fund raising and the second is for dollars raised off sight by clubs and teams sponsored by the high school that do not have their own account established. The Club / Team Fundraising bank account allows us to deposit for a specific club or team monies they raised as team fundraising such as spaghetti dinner, car wash or grocery bagging. This allows the groups to use our not for profit umbrella and not be taxed on monies earned.

Booster Club Accounts and Reporting cont. Reporting of the fundraising account is done monthly and ed to each club advisor and or coach. This shows money earned, any withdrawals and current balance. The Club / Team Fundraising system is new this year given District reporting guidelines and mandates. The specific difference is the source of the revenue and what the funds can be spent on.

On funds generated for each specific group by the booster club all purchases must be remain with the school and cannot be used for consumables like food, beverages or personal clothing. The Club / Team Fundraising dollars are raised by the individual groups and can be spent for team events or equipment. All expenditures must meet not for profit spending guidelines and cannot be for personal gain. Booster Club Accounts and Reporting cont.

Activity and Athletic Payouts in

How to Find information or Forms All our information is listed on the Chaska High School website The Booster link is found under both the Activities and Athletics menu on the high school home page or at: Our monthly meeting is generally held on the first Monday of the month 6:30 P.M. at the main office conference room. All are welcome. We strive to keep our meetings under 90 minutes.

Sign Up Genius Tutorial for Volunteering -Login (If new member create a login) -Find a sign up - of the Sign Up List's creator:

General Information Chaska Booster Club Website Club Forms, Fundraising Deposits and Fundraising Requests for Payment: Can be found under fundraising forms on the left hand margin of the website