Ringing the Supper Bell MARCH 2, 2014, D.C. How to Implement, Optimize, and Promote After School Supper Programs Brenda Padilla, M.S., Director II Sacramento City Unified School District Sacramento, California

Ringing the Supper Bell Sacramento City USD - Established1854 –11 th largest District in California –47,000 students enrolled in meal programs –77 school sites –72.3 % needy enrolled –Provision 2 sites - lunch – All breakfast sites –Over 6500 Suppers served/day Serve 61 after-school District Supper sites in schools, community programs/housing developments and charters Serve Suppers to all grades in K – 12

Ringing the Supper Bell What is the At-Risk After-School Supper?  The Child and Adult Care Food Program (CACFP) provides federal funds to serve a meal and/or a snack to children during the after school hours throughout the school year  The expansion authorized in the Healthy, Hunger-Free Kids Act of 2010 authorizes the program to be in all 50 states. (More $$$)  The meal can be served at any time during the after school program  The meal can be served hot or cold

Ringing the Supper Bell What is the At-Risk After-School Supper?  Operates afterschool during the regular schools year.  May operate on weekends, holidays, or school vacations.  May not operate in the summer, unless kids are in a Year Round school and on track in the summer.  Must be located in the attendance area of a school in which 50 percent of enrolled students are eligible for free or reduced-priced meals.  Must provide afterschool care with an educational or learning enrichment component.  May serve other children who are not participating in the educational or learning program – including Siblings not in the program!

Ringing the Supper Bell Reimbursement Rates Type of Meal Served Free ( ) Free ( ) Supper $ * $ ** Vs. Snacks $0.78$0.80 * includes.2275 cash in lieu of commodities ** includes.2325 cash in lieu of commodities

Ringing the Supper Bell THE SACRAMENTO STORY  Outside contracted program vendors vying to sponsor suppers on our sites  Contrary to our Program Agreement with them  Require all after-school programs use SCUSD Food Services for the suppers  Decentralized Food Services

Ringing the Supper Bell THE SACRAMENTO STORY  Most sites already had afterschool snack programs, but kids were still hungry. Transitioned to supper meals.  Opened a production kitchen (at school not being used)  Created 20 short-hour (3.0) positions and one 7-hour supper supervisor position  Created three 7-hour transport drivers

Ringing the Supper Bell SCUSD HISTORICAL SNAPSHOT (Snacks - NSLP in after-school enrichment)  907,468 $0.74 =$689, (CACFP Suppers: March – June)  152, = $457,448  Snacks + Suppers = $1,147, Snacks Vs Suppers: Projected 2013 YE Total  476,614 $0.76 ($ 371,759)  1,012,149 $ ($3,125,010)= $3,496,769  Over three-fold increase in services to students

Ringing the Supper Bell BOTTOM LINE -Labor: 20% -Food & Supplies: 45-50% (Can spend more on quality food) -Start up costs: - Refrigeration - $70,000 - Refrigerated Transport Vehicles - $330,000 -Transport ice chests/insulated Bags - $30,000 -Other operational costs: Approximately 30% Serve over 6500 Suppers/day

Ringing the Supper Bell  BOTTOM LINE (CONT.)  Supper Kitchen - Average MPLH* ~ 100  Supper Kitchen + Transport to sites MPLH* ~83 * MPLH = Meals Per Labor Hour

Ringing the Supper Bell WHY SERVE SUPPERS? THE BENEFITS: Children get the nutrition they need –Focused learning Generates revenue Increase reimbursement Vs. Lunch Increase participation Youth Development states it helps stabilize attendance in after- school Helps showcase your other programs Provides an opportunity for nutrition education Helps build community partnerships Provides jobs for your staff

Ringing the Supper Bell WHY SERVE SUPPERS? THE BENEFITS: (CONT.) Sustainable, entitlement funding No cap on the number programs participating No cap on the number of years a program can participate Can Serve the Snack & the Supper! Ease of Implementation –When applying, you don’t have to submit a budget –Spend your $$ on ANY CN expense –No menu production records –Easy point-of-sale

Ringing the Supper Bell LESSONS LEARNED  Transitioned sites to supper program starting with highest needy. Took six months to roll out all sites (over two school years)  Spend time up front on operations/training  Youth Development staff serve the meals  Sites had the option to provide only suppers or both snack and supper  Cold meals packaged from production center

Ringing the Supper Bell LESSONS LEARNED  Un-served supper used for lunch next day  No Central Kitchen – worked out of closed Bistro  This year moved operations to a closed school MP Room  Started as a pilot – Why?  Staffing – Nutrition staff prepare the meals. Had to run it awhile to determine need -Union contract  Menu – Trial and error

Ringing the Supper Bell CHALLENGES  Equipment/storage space  Refrigeration space –  Shelf stable Milk (student acceptability) – want to transition to fresh  Youth Development site coordinator training/turnover  Nutrition staff gone for the day (serving time 2 pm – 6 pm)-  Custodial issues/needs  Not yet able to provide Hot supper

Ringing the Supper Bell STRENGTHS  Easy transition (Already providing snacks for sites) All sites follow the same menu  Prepackaged meal  Youth Development staff complete MPR, HACCP, & Meal Count forms & submit student daily attendance monthly  Build partnerships with other district departments  Demonstrated value of Central kitchen (helped pass Bond)  Streamlined Requirements

Ringing the Supper Bell STRENGTHS  Only need to Keep a roster or sign in sheet  Meal Counts only (Point of Service NOT required)  Schools may follow the NSLP timing of visits. (Less visits than with preschool Child Care!)  It’s Easy  Meal Pattern simple  Schools may use Offer Versus Serve  No eligibility documents required – all meals are reimbursed at the free rate!

Ringing the Supper Bell FEEDBACK/REACTIONS Students  Enjoy the meal  Are not hungry anymore in afterschool program Staff  More jobs for Nutrition staff  Site coordinators don’t mind taking meals counts & serving meals Parents  Kids are not “starving” when they reach home  Helps family budget  No Complaints about supper conflicting with dinner (at home)

Ringing the Supper Bell SAMPLE MENU(S)  Turkey on a Wheat Bun  Celery Sticks w/Ranch  Sliced Orange Wedges  Milk (Not shown) * See full monthly menu handout for more examples

Ringing the Supper Bell SAMPLE MENU(S)

Ringing the Supper Bell Questions?

Links/Helpful Web Sites  CACFP  FNS, USDA  Afterschool Network