Do Now: Matching Game  Match the numbers from Column A to the clues in Column B to learn fun facts about Title IIA Massachusetts Department of Elementary and Secondary Education 1 Column A Column B Number of amendments approved for FY14 Number of approved IIA grants by 10/29/2014 Number of districts eligible for FY15 TIIA allocations Smallest FY15 TIIA allocation in MA Number of districts participating in a Schedule A (to-date FY15)

Title IIA: The Essentials Presented by: Deborah Walker & Cynthia Mompoint November 5, 2014 Title IIA Technical Assistance & Networking Session Marlborough, MA

Purpose To provide districts with:  an overview of Title IIA requirements  information regarding the TIIA workbook  information on monitoring  helpful resources  an updated Title IIA Quick Reference Guide Massachusetts Department of Elementary and Secondary Education 3

Today’s Agenda  Introduction  IIA Timeline  Private Schools  Needs Assessment  Budget  Schedule A  Amendments  Year 2  Monitoring  Resources for Title IIA Massachusetts Department of Elementary and Secondary Education 4

Introduction  New Structure for TA Session  Title IIA Team Introductions  Contacting Us: Massachusetts Department of Elementary and Secondary Education 5

Timeline: Application Submission, Review and Approval Process Massachusetts Department of Elementary and Secondary Education 6 District completes the Needs Assessment during the course of the school year identifying priority needs funded by Title IIA. School Year: Needs Assessment September 1: Deadline to submit for September 1 start date October 31: Deadline to submit application July – October 31: Application Submission Period For applications received after September 1: start date will be determined based on when the application is approvable July-December: Anticipated Review Period

Equitable Participation: Private Schools  Districts need to contact the private schools within its boundaries at least twice:  Needs to be documented (letter, , etc.)  At least one attempt should be made via certified mail  Include a response date for the private school  Districts must consult with private schools within district boundaries:  Schedule a meeting to discuss the use of Title IIA funds  The private school’s PD needs should be discussed – private schools can only use TIIA funds for PD  Provide the private school with an estimate of their allocation  Districts may invite private schools to district PD (but may not limit equitable participation to this)  Reminder: District remains in control of the funds Massachusetts Department of Elementary and Secondary Education 7

Needs Assessment  The District Needs Assessment (NA):  The NA should be done prior to the start of the current fiscal year, based on district data, including educator evaluation data  Federal regulations state that teachers, paraprofessionals, principals, other relevant school personnel, and parents need to collaborate during the NA  All activities, including dates, which are part of the NA, must be documented  The NA concludes by identifying district-wide priority needs  Prior to determining Title IIA funding for the priority needs, confirm if activities are allowable (consult the TIIA Quick Reference Guide) Massachusetts Department of Elementary and Secondary Education 8

Budget Page  Must align to NA – Exceptions: program administration and private school allocation.  Make sure there are no red cells.  Make sure amount budgeted matches the district’s total allocation.  Make sure to include the private school allocation unless they have declined to participate.  Use only “drop down” choices where available.  All stipends need to be entered in Line Item 4. If you require more than 4 line items for stipends, please combine and/or include in other appropriate category.  Provide a sufficient line item explanation for each item. Massachusetts Department of Elementary and Secondary Education 9

Schedule A  Districts with the same consultant needs, like differentiated instruction, can combine allocations and have one consultant for multiple districts  Only 1 budget workbook needs to be submitted  There is one TIIA contact for multiple districts Massachusetts Department of Elementary and Secondary Education 10

Amendments  An amendment is needed when a line item in the budget (Administrator Salaries, Instructional Professional Staff, etc.) changes by more than 10%  Submission Deadlines:  30 days prior to the proposed change  30 days before the project end date  LEAs submit to the Title I and IIA Grants drop box in the security portal Massachusetts Department of Elementary and Secondary Education 11

Year 2  FY15 IIA grant – official grant start date through Sept 30, 2016  Districts must budget all money for first year, but can plan to use some during the summer or the following school year  Districts will receive a form from Grants Management in May to complete and return if TIIA funds will be used beyond June 30. To be able to draw down funds throughout the summer, this form needs to be returned on time. If the form is not returned, districts will not be able to draw down funds until September Massachusetts Department of Elementary and Secondary Education 12

Monitoring Why does ESE monitor?  Purpose of Monitoring  Share best practices  Technical Assistance  Forum for districts to showcase their work  Compliance (US Department of Education requires states that accept Title IIA funds to monitor their LEAs) Massachusetts Department of Elementary and Secondary Education 13

Timeline: Monitoring Massachusetts Department of Elementary and Secondary Education 14 Communicate with selected districts regarding monitoring January-February: Notification About Monitoring Monitoring Webinar(s) Collection of District Evidence March-April: Monitoring Preparation On-site Monitoring Desk Monitoring Abbreviated Monitoring Audit & Compliance Monitoring (may be on a different timeline) April-June: Monitoring Final Reports Sent to Districts May-July: Monitoring Report

Resources for Title IIA  Title IIA web page:  Federal Non-Regulatory Title IIA Guidance  Federal Non-Regulatory Guidance on Equitable Services for Private Schools  Materials from today will be posted soon, including all presentations and the Title IIA Quick Reference Guide  Grant Application Materials: applications/ applications/ Massachusetts Department of Elementary and Secondary Education 15

Massachusetts Department of Elementary and Secondary Education 16 THANK YOU FOR ATTENDING  Please fill out the survey: (Link is included at the bottom of today’s agenda)  If you have questions, please feel free to contact us at

Do Now: Matching Game  Match the numbers from Column A to the clues in Column B to learn fun facts about Title IIA Massachusetts Department of Elementary and Secondary Education 17 Column A Column B Number of amendments approved for FY14 Number of approved IIA grants by 10/29/2014 Number of districts eligible for FY15 TIIA allocations Smallest FY15 TIIA allocation in MA Number of districts participating in a Schedule A (to-date FY15)