Microsoft Excel Formatting Cells and Using Formulas Kyle Kuehler Instructional Technology Specialist

The Formatting Toolbar Used to change size, color, font, and position of text Italicize, bold and underline text Fill cells with color Merge cells Show or hide cell borders

Format Cells Dialogue Box Right click on a cell or range of cells Click Format Cells… –Format cells to display numbers and currency a certain way –Format alignment and orientation of text in a cell

Format Cells Dialog Box (continued) Text Alignment –Format  cells  Alignment Tab –Choose appropriate alignment and orientation Controlling text inside a cell –Format  cells  Alignment Tab –Check appropriate options under text control

Format Painter Format Painter -takes formatting from selected text and applies it to the next text you select –Single click on format painter to apply to one set of text –Double click on format painter to apply to multiple sets of text. Click back on the format painter button or press Esc when finished

AutoFormat Select a range of cells Click Format  AutoFormat Choose an AutoFormat style

Conditional Formatting Select a range of cells Click Format  Conditional Formatting Complete conditional statements

Formulas Formulas are what make spreadsheets so powerful Formulas start with an equal sign You can type range of cells or use mouse Typical formats: =sum(b2:b3) =b2+b3

Using AutoSum Activate a cell below or beside a set of numbers Click the AutoSum button –Excel will highlight the numbers it thinks you want to add –Click Enter The arrow beside the AutoSum has some of the most common formulas (Sum, Average, Count, Max, Min)

For a more thorough explanation on formulas, go to this Lubbock ISD Excel Training Document and read pp Lubbock ISD Excel Training Document cs/IntroExcel02Handout.pdf

Contact Info: Kyle Kuehler Instructional Technology Specialist