Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. Microsoft Office 2010 PowerPoint, Workshop 1 Communication with Presentations

Objectives Describe how to communicate and present with a purpose for an intended outcome. Open, display, and navigate through a presentation in various views. Edit slides by modifying text. Manipulate slides. Understand the difference between a theme and a template. Modify slide layouts. Use the Research pane to check spelling. Save a presentation in a variety of formats, and select appropriate printing for a presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Describe how to communicate and present with a purpose for an intended outcome PowerPoint presentations are tools that help you communicate with your audience. Slides add interest and variety to your presentation. Well-built presentations organize thoughts, stimulate interest, clarify and substantiate your message, and reinforce what you say. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Describe how to communicate and present with a purpose for an intended outcome Purposes of a presentation are: Inform the audience. Persuade the audience. Prepare the audience. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Open, display, and navigate through a presentation in various ways To open a new PowerPoint file click the Start button, and then click Microsoft PowerPoint When a slide is selected, it is displayed in the Slide pane. The Outline tab enables you to concentrate only on the text content of the slide presentation. The Slides tab displays thumbnail views of the slides in the presentation. The Slides tab and the Outline tab enable you to move quickly between slides by clicking on the slide you want to view. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Open, display, and navigate through a presentation in various ways The Outline tab facilitates text editing. It is especially useful when a slide contains large amounts of text. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Open, display, and navigate through a presentation in various ways PowerPoint displays slides in four views: Normal view is used to edit slides. Slide Sorter view is used to rearrange slides and review transitions. Reading view displays slides one at a time. Slide Show view displays the presentation to an audience. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Open, display, and navigate through a presentation in various ways The view buttons on the status bar. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Open, display, and navigate through a presentation in various ways Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. The Slide Sorter view using the View tab.

Open, display, and navigate through a presentation in various ways To advance slides in Slide Show view use: Mouse Keyboard Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Edit slides by modifying text The content of your presentation, especially the text, is a very important element of your slide show. Use print-friendly and screen-friendly fonts. Print-friendly fonts have characteristics that make them easy to read on paper, such as serif fonts. Screen-friendly fonts are easy to read on the screen, help protect the eyes, and reduce stress. Sans-serif fonts are good for this. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Edit slides by modifying text Use an appropriate amount of text on a slide. Few words Bullets Summarize One major point or concept per slide Rule of 6’s Proper alignment of text provides organization and allows for quicker reading. You can align text using the Paragraph group on the Home tab. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Edit slides by modifying text Aligning text. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Edit slides by modifying text Text hierarchy can be shown using bullets or numbers. Bullets group items. Numbers are used for sequential steps. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Edit slides by modifying text Format painter quickly selects a text format from already formatted text and applies it to other text within the presentation. Select the text to copy the format from. Click Format Painter in the Clipboard group, on the Home tab. Select the text to be formatted. The format will be copied and applied. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Edit slides by modifying text Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Manipulate slides PowerPoint provides tools that enable you to manipulate the slides themselves. Add slides. Change slide layouts. Delete slides. Move slides within the presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Manipulate slides To add a slide: Select the slide prior to where you want to insert a new slide. On the Home tab, click New Slide in the Slides group. The new slide is added after the selected slide. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Manipulate slides Slide layouts are provided as part of the theme applied to the presentation. Some offer more than others. Placeholders indicate the type of information you can place on a slide. Size of placeholders can be adjusted. To change the slide layouts, click Layout in the Slides group. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Manipulate slides Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Manipulate slides To delete a slide select the slide in the Slides tab and press Delete. Use the Slides tab, or Slide Sorter view, to drag slides to new positions within a slide show. Click and hold on the slide to be moved, drag the thumbnail to the new position, and release. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Understand the difference between a theme and a template Design themes include background, color, and font selections. PowerPoint has 40 built-in themes. Themes can be applied at any time, but they will override formatting changes. Templates include sample content, slide transitions, and slide layouts. Used as a guide. Selected as you begin a new presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Understand the difference between a theme and a template To modify a theme font: Select a slide. Click Fonts in the Themes group, on the Design tab. Click Create New Theme Fonts. Click the Heading font arrow, and select a font. Click the Body font arrow, and select a font. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Understand the difference between a theme and a template Color can be used to emphasize important elements and to organize the message. Colors are associated with emotions or qualities, with different colors suggesting various things to different people. Carefully consider your audience, objectives, and message as you make your selections for color in your presentation. Choose background color first, placing high contrast colors on top. Select a maximum of three to four colors in a presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Modify slide layouts Various design principles apply to slides and serve as useful guidelines as you make adjustments to your presentations. KISS – Keep It Short and Simple. Should be able to read and comprehend a slide in less than 10 seconds. Design slides with a natural flow. Strive to make a balance between important elements and the rest of the slide. Use white space effectively. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Modify slide layouts Slide placeholders can be moved and resized to improve the use of the white space on your slides. Manipulate the placeholders to suggest a relationship between items on the slide. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Modify slide layouts To aid in proofreading use the Microsoft Spelling feature. On the Review tab, click Spelling in the Proofing group. Choose appropriate option in Spelling dialog box. Click Change. Click OK. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Use the Research pane to check spelling PowerPoint provides access to other tools that can help you as you prepare presentations. Research pane provides access to a variety of reference books, research websites, and business and financial sites. One of the reference books available on the Research pane is a Thesaurus. To open the Research pane click Research in the Proofing group on the Review tab. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Save a presentation in a variety of formats, and select appropriate printing PowerPoint has options for saving a presentation: Previous version Slide Show view PDF To save a presentation: Click the File tab, and then click Save As. Click Save As type to display the Save options. Select the desired option. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Save a presentation in a variety of formats, and select appropriate printing Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Save a presentation in a variety of formats, and select appropriate printing Printing formats include: Website Hard Copies Thumbnails Outline Notes Pages Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Save a presentation in a variety of formats, and select appropriate printing As you print handouts for your audience, you have many style choices to make: Number of slides per page. Color vs. B&W. Sequential Horizontally or Vertically. Framing. Scaling. High-quality Printing. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Summary This chapter discusses some of the fundamental techniques for using Microsoft Office PowerPoint 2010 to create, modify, edit, and save slides. It also presents communication ideas on the effective design and utilization of slides and presentations. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Questions Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.