© Paradigm Publishing, Inc. 1

2 Excel 2013 Level 1 Unit 1Preparing and Formatting a Worksheet Chapter 3Formatting an Excel Worksheet

© Paradigm Publishing, Inc. 3 Formatting an Excel Worksheet  Change Column Width Change Column Width  Change Row Height Change Row Height  Insert Rows Insert Rows  Insert Columns Insert Columns  Delete Cells, Rows, or Columns Delete Cells, Rows, or Columns  Clear Data in Cells Clear Data in Cells  CHECKPOINT 1 CHECKPOINT 1 Quick Links to Presentation Contents  Apply Formatting Apply Formatting  Apply a Theme Apply a Theme  Format Numbers Format Numbers  Use the Format Cells Dialog Box Use the Format Cells Dialog Box  Format with Format Painter Format with Format Painter  Hide and Unhide Columns and Rows Hide and Unhide Columns and Rows  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 4 Change Column Width To change column width: 1.Drag column boundary line. OR 1.Double-click column boundary. OR 1.Click Format button. 2.Click Column Width at drop-down list. 3.Type desired width. 4.Click OK. column boundary

© Paradigm Publishing, Inc. 5 Change Column Width - continued To change column width of selected adjacent columns: 1.Select desired columns. 2.Drag one column boundary within the selected columns. column boundary

© Paradigm Publishing, Inc. 6 Change Column Width - continued To change column width at the Column Width dialog box: 1.Click Format button. 2.Click Column Width option at drop-down list. 3.Type desired width. 4.Click OK. Column Width dialog box

© Paradigm Publishing, Inc. 7 Change Row Height To change row height: 1.Drag row boundary. OR 1.Click Format button. 2.Click Row Height at drop-down list. 3.Type desired height. 4.Click OK. row boundary

© Paradigm Publishing, Inc. 8 Change Row Height - continued To change row height of selected adjacent rows: 1.Select desired rows. 2.Drag one row boundary within the selected rows. row boundary

© Paradigm Publishing, Inc. 9 Change Row Height - continued To change row height at the Row Height dialog box: 1.Click Format button. 2.Click Row Height option at drop-down list. 3.Type desired height. 4.Click OK. Row Height dialog box

© Paradigm Publishing, Inc. 10 Insert Rows To insert a row with the Insert button: 1.Click Insert button. Insert button

© Paradigm Publishing, Inc. 11 Insert Rows - continued To insert a row with the Insert Sheet Rows option: 1.Click Insert button arrow. 2.Click Insert Sheet Rows at drop-down list. Insert Sheet Rows option

© Paradigm Publishing, Inc. 12 Insert Rows - continued To insert a row at the Insert dialog box: 1.Click Insert button arrow. 2.Click Insert Cells option. 3.Click Entire row option in Insert dialog box. 4.Click OK. Insert dialog box

© Paradigm Publishing, Inc. 13 Insert Columns To insert a column with the Insert Sheet Columns option: 1.Click Insert button arrow. 2.Click Insert Sheet Columns at drop-down list. Insert Sheet Columns option

© Paradigm Publishing, Inc. 14 Insert Columns - continued To insert a column at the Insert dialog box: 1.Click Insert button arrow. 2.Click Insert Cells. 3.Click Entire column. 4.Click OK. Entire column option

© Paradigm Publishing, Inc. 15 Delete Cells, Rows, or Columns To delete a cell: 1.Make cell active. 2.Click Delete button arrow. 3.Click Delete Cells option at drop-down list. 4.At Delete dialog box, specify what to delete. 5.Click OK. Delete dialog box

© Paradigm Publishing, Inc. 16 Clear Data in Cells To clear data in cells: 1.Select desired cells. 2.Press Delete key. OR 1.Select desired cells 2.Click Clear button. 3.Click Clear Contents at drop-down list. Clear Contents option

© Paradigm Publishing, Inc. 17 1)To display the Column Width dialog box, click the Format button on this tab. a.FILE b.HOME c.INSERT d.PAGE LAYOUT 1)To display the Column Width dialog box, click the Format button on this tab. a.FILE b.HOME c.INSERT d.PAGE LAYOUT 3)By default, a column is inserted here in relation to the column containing the active cell. a.to the top b.to the bottom c.to the right d.to the left 3)By default, a column is inserted here in relation to the column containing the active cell. a.to the top b.to the bottom c.to the right d.to the left 2)A vertical inch contains approximately how many points? a.12 b.24 c.48 d.72 2)A vertical inch contains approximately how many points? a.12 b.24 c.48 d.72 4)To delete cell contents but not the cell, make the cell active and then press this key. a.Enter b.Tab c.Insert d.Delete 4)To delete cell contents but not the cell, make the cell active and then press this key. a.Enter b.Tab c.Insert d.Delete Next Question Next Slide Answer

© Paradigm Publishing, Inc. 18 Apply Formatting Font group  You can apply a variety of formatting to cells in a worksheet with buttons in the Font group on the HOME tab.

© Paradigm Publishing, Inc. 19 Apply Formatting - continued To change the font: 1.Make desired cell active or select the desired cells. 2.Click Font button arrow. 3.Scroll down drop-down gallery and click desired font. Font button arrow

© Paradigm Publishing, Inc. 20 Apply Formatting - continued To add a border: 1.Make desired cell active or select desired cells. 2.Click Borders button arrow. 3.Click desired option at drop-down list. Borders button arrow

© Paradigm Publishing, Inc. 21 Apply Formatting - continued To apply fill color: 1.Make desired cell active or select desired cells. 2.Click Fill Color button arrow. 3.Click desired color option. Fill Color button arrow

© Paradigm Publishing, Inc. 22 Apply Formatting - continued To change the font color: 1.Make desired cell active or select desired cells. 2.Click Font Color button arrow in Font group on HOME tab. 3.Click desired color at drop- down color palette. Font Color button arrow

© Paradigm Publishing, Inc. 23 Apply Formatting - continued Mini toolbar  Double-click in a cell and then select data within the cell and the Mini toolbar displays above the selected data.

© Paradigm Publishing, Inc. 24 Apply Formatting - continued  Enter words or text combined with numbers in a cell and the text is aligned at the left edge of the cell.  Enter numbers in a cell and the numbers are aligned at the right side of the cell. Alignment group

© Paradigm Publishing, Inc. 25 Apply Formatting - continued To merge each row of the selected cells: 1.Select desired cells. 2.Click Merge & Center button arrow. 3.Click Merge Across option at drop-down list. Merge Across option

© Paradigm Publishing, Inc. 26 Apply Formatting - continued To rotate text: 1.Make desired cell active or select desired cells. 2.Click Orientation button in Alignment group on HOME tab. 3.Click desired option at drop-down list. Orientation button

© Paradigm Publishing, Inc. 27 Apply a Theme To apply a theme: 1.Click PAGE LAYOUT tab. 2.Click Themes button. 3.Click desired theme at drop- down gallery. Themes button

© Paradigm Publishing, Inc. 28 Format Numbers To format numbers using the Number Format button: 1.Make desired cell active or select desired cells. 2.Click Number Format button arrow. 3.Click desired number format at drop-down list. Number Format button arrow

© Paradigm Publishing, Inc. 29 Format Numbers - continued To format numbers using the Format Cells dialog box: 1.Make desired cell active or select desired cells. 2.Click Number group dialog box. 3.Click desired number format in Format Cells dialog box with Number tab selected. 4.Click OK. Number tab

© Paradigm Publishing, Inc. 30 Format Numbers - continued continues on next slide…

© Paradigm Publishing, Inc. 31 Format Numbers - continued

© Paradigm Publishing, Inc. 32 Use the Format Cells Dialog Box To align and indent data in cells: 1.Make desired cell active or select desired cells. 2.Click Alignment group dialog box. 3.Select desired options in Format Cells dialog box with Alignment tab selected. 4.Click OK. Alignment tab

© Paradigm Publishing, Inc. 33 Use the Format Cells Dialog Box - continued To change the font: 1.Make desired cell active or select desired cells. 2.Click Font group dialog box. 3.Select desired options in Format Cells dialog box with Font tab selected. 4.Click OK. Font tab

© Paradigm Publishing, Inc. 34 Use the Format Cells Dialog Box - continued To add borders to cells: 1.Select cells. 2.Click Borders button arrow. 3.Click desired border. OR 1.Select Cells 2.Click Borders button arrow. 3.Click More Borders. 4.Use options in dialog box to apply desired border. 5.Click OK. Border tab

© Paradigm Publishing, Inc. 35 Use the Format Cells Dialog Box - continued To add fill and shading to cells: 1.Select cells. 2.Click Fill Color button arrow. 3.Click desired color. OR 1.Select cells. 2.Click Format button. 3.Click Format Cells at drop-down list. 4.Click Fill tab. 5.Use options in dialog box to apply desired shading. 6.Click OK. Fill tab

© Paradigm Publishing, Inc. 36 Format with Format Painter To format with the Format Painter: 1.Select cells with desired formatting. 2.Double-click Format Painter button. 3.Select desired cells. 4.Click Format Painter button. Format Painter button

© Paradigm Publishing, Inc. 37 Hide and Unhide Columns and/or Rows To hide rows or columns: 1.Select rows or columns. 2.Click Format button. 3.Point to Hide & Unhide. 4.Click Hide Rows or Hide Columns. Format button

© Paradigm Publishing, Inc. 38 Hide and Unhide Columns and/or Rows - continued To unhide rows or columns: 1.Select rows above and below hidden row or columns to left and right of hidden column. 2.Click Format button. 3.Point to Hide & Unhide option. 4.Click Unhide Rows or Unhide Columns option. Hide & Unhide option

© Paradigm Publishing, Inc. 39 1)You can apply a variety of formatting with buttons in this group on the HOME tab. a.Font b.Editing c.Formulas d.Formatting 1)You can apply a variety of formatting with buttons in this group on the HOME tab. a.Font b.Editing c.Formulas d.Formatting 3)This is a set of formatting choices that includes fonts, colors, and effects. a.texture b.trial c.trend d.theme 3)This is a set of formatting choices that includes fonts, colors, and effects. a.texture b.trial c.trend d.theme 2)When you select data this displays above the selected data. a.Format toolbar b.Highlight bar c.Mini toolbar d.Font bar 2)When you select data this displays above the selected data. a.Format toolbar b.Highlight bar c.Mini toolbar d.Font bar 4)When you click the Format Painter button, the mouse pointer displays with this attached. a.paintbrush b.white arrow c.black arrow d.crosshairs 4)When you click the Format Painter button, the mouse pointer displays with this attached. a.paintbrush b.white arrow c.black arrow d.crosshairs Next Question Next Slide Answer

© Paradigm Publishing, Inc. 40 Formatting an Excel Worksheet Change column widths Change row heights Insert rows and columns in a worksheet Delete cells, rows, and columns in a worksheet Clear data in cells Apply formatting to data in cells Apply formatting to selected data using the Mini toolbar Preview a worksheet Apply a theme and customize the theme font and color Format numbers Repeat the last action Automate formatting with Format Painter Hide and unhide rows and columns Summary of Presentation Concepts