1 RFP PROCESS FOR BANKING Presented by: Martin McConahay, District 39 Jackie Schimizzi, Consultant Kimberly Feeney, Bank of America

2 Agenda Introduction of Presenters Definition of a Request for Proposal (RFP) Critical Issues RFP Process Steps District #39 Experience Questions & Answers

3 Martin McConahay, Business Manager Wilmette Public School District 39 Jackie Schimizzi, Consultant Marketing and Treasury Services Kimberly Feeney, Vice President Bank of America Presenters

4 Request for Proposal - formal request  Needs determined Request for Qualifications – informal request  Looking at providers Request for Information – informal request  What are our needs?  Gathering of ideas  K What is a Request for Proposal (RFP)?

5 What do we do today and what are our needs, today and in the future? Who are the stakeholders in the process? What is our timeline? What is our universe of providers? What is our response criteria? Critical RFP Issues to address

6 What do we do today and what are our needs, today and in the future? Who are the stakeholders in the process? What is our timeline? What is our universe of providers? What is our response criteria? Critical RFP Issues to address

7 What do we do today - Information Gathering  Account Analysis – current services  Current System and Procedures  Reporting and Audit Requirements What are our needs – today and in the future?  Problem Areas  Reporting and Audit Requirements  Goal determine targeted needs eliminate weaknesses Create a list of requirements in banking services What do we do today and what are our needs today and in the future?

8 What do we do today and what are our needs, today and in the future? Who are the stakeholders in the process? What is our timeline? What is our universe of providers? What is our response criteria? Critical RFP Issues to address

9 School District  Finance Staff  Building Personnel Board of Education Community M Who are the Stakeholders in the Process?

10 What do we do today and what are our needs, today and in the future? Who are the stakeholders in the process? What is our timeline? What is our universe of providers? What is our response criteria? Critical RFP Issues to address

11 Establish a Realistic Timeline to include:  Information Gathering and Analysis Phase  Preparation and Issuing of RFP  Bank Response Time  Evaluate Responses/ Bank Selection Process  School Board Meeting Schedule  Implementation of Services  J What is our Timeline?

12 What do we do today and what are our needs, today and in the future? Who are the stakeholders in the process? What is our timeline? What is our universe of providers? What is our response criteria? Critical RFP Issues to address

13 Geographic Factors Board Policy Political Considerations Provider Capabilities M What is our Universe of Providers?

14 What do we do today and what are our needs, today and in the future? Who are the stakeholders in the process? What is our timeline? What is our universe of providers? What is our response criteria? Critical RFP Issues to address

15 Establish Clear and Measurable Criteria Relevant to Your District  Bank Criteria Local vs. Out-of-District  Quality Service  Innovative Services  Competitive Pricing  Reference Criteria What is our Response Criteria?

16 Write and Issue the RFP Evaluate the responses Award the contract Implement the services RFP Process Steps

17 Write and Issue the RFP Evaluate the responses Award the contract Implement the services RFP Process Steps

18 Be informative  Provide detailed information  State Objectives, selection criteria and timeline Be interactive  Schedule a Pre-bidder’s Conference,  Allow for Questions Submission Be Specific  AFP questionnaire, References and Pricing Adhere to governmental bidding requirements J Writing and Issuing the RFP

19 Write the RFP and issue Evaluate the responses Award the contract Implement the services RFP Process Steps

20 Design Comparative Evaluation Matrix Evaluating the Proposals Bank ABank BBank CBank D Branch Location >1 mile1-2 miles5 miles< 1 miles Public Funds Specialist yesno yes Total Fees Balances $1, ,000 $1,290 $1,129,500 $950 Not provided $1,150 $1,325,00 Price Guarantee 2 years3 years 2 years Phoenix Hecht Ratings BA-/BCB- Understands Needs A-B+BA Quality of RFP A-BAB-

21 Evaluate and Summarize each Bank’s Response Analyze Pricing:  Rank Fee and Balance Compensation  Acknowledge One-time Set-up Fees/ Exception Items Select Finalists  Check references  Schedule Presentations District to provide Agenda Evaluating the Proposals (Cont.)

22 Write the RFP and issue Evaluate the responses Award the contract Implement the services RFP Process Steps

23 Unbiased Decision  Data and process driven decision Data Collection Deadlines Evaluation Criteria Present findings to your Board with recommendations Formal Board approval M Awarding the Contract

24 Write the RFP and issue Evaluate the responses Award the contract Implement the services RFP Process Steps

25 Important step to ensure success Mutually agreeable plan timeline Review and acceptance of services Dedicated Team  District Support from management  Bank Go-live K Implementing the Services

26 Experience - Marty Wilmette Public School District 39 – RFP Experience

27 Questions Thank you!