Project Initiation & Planning Farrokh Alemi, Ph.D. Narrated by Lee Baliton

Course on Project Management Project Phases 1. Initiation 2. Planning 3. Execution 4. Controlling 5. Closing

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan Frequent, periodic s, video clips and other communications to the sponsors is a minimum set of communications

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan Frequent, periodic s, video clips and other communications to the project team is a minimum set of communications

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project I want you to remember me

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan More on these activities later

Course on Project Management Planning Phase Communication plan Communication plan Scope management plan Scope management plan Approval of plans Approval of plans Gap analysis Gap analysis Request for Proposal (RFP) Request for Proposal (RFP) Vendor selection Vendor selection Work breakdown & Schedule Work breakdown & Schedule Budget and Resource assessment Budget and Resource assessment Identify critical path Identify critical path Kickoff end of plan Kickoff end of plan

Course on Project Management Elements of a Detailed Plan 1. Project team Selection Selection Description Description 2. Work plan 3. Time and cost of activities 4. Project risks 5. Communication plan 6. Other management plans

Course on Project Management Elements of a Detailed Plan 1. Project team Selection Selection Description Description 2. Work plan 3. Time and cost of activities 4. Project risks 5. Communication plan 6. Other management plans What you say matters

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan High level tasks listed High level tasks listed Ask for lower level tasks Ask for lower level tasks 3. Time and cost of activities 4. Project risks 5. Communication plan 6. Other management plans

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan 3. Time and cost of activities Project schedule Project schedule Project budget Project budget 4. Project risks 5. Communication plan 6. Other management plans

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan 3. Time and cost of activities Project schedule Project schedule Project budget Project budget 4. Project risks 5. Communication plan 6. Other management plans Plan in moderation

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan 3. Time and cost of activities 4. Project risks Plans to reduce risk Plans to reduce risk Plans for disasters Plans for disasters 5. Communication plan 6. Other management plans

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan 3. Time and cost of activities 4. Project risks Plans to reduce risk Plans to reduce risk Plans for disasters Plans for disasters 5. Communication plan 6. Other management plans Can’t you do anything right

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan 3. Time and cost of activities 4. Project risks 5. Communication plan Recipient, mode, frequency, responsibility Recipient, mode, frequency, responsibility 6. Other management plans

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan 3. Time and cost of activities 4. Project risks 5. Communication plan Recipient, mode, frequency, responsibility Recipient, mode, frequency, responsibility 6. Other management plans RecipientWhatFrequencyModeResponsibility Medical executive committee Project statusMonthlyVerbal reportSponsor Sponsors Project statusWeekly Written reportProject manager Activity status At start and weekly Project team member

Course on Project Management Elements of a Detailed Plan 1. Project team 2. Work plan 3. Time and cost of activities 4. Project risks 5. Communication plan 6. Other management plans Scope management Scope management Resource management Resource management Quality management Quality management

Take Home Lesson Planning has many parts. Media plays an important role in them