Optical Instruments on Fixed Platforms Informational Bidders’ Conference 6 January 2011 Request for Proposals (RFP) for (OOI) For all further contact use this address:

2 OOI Overview The Ocean Observatories Initiative (OOI) is a long-term, NSF-funded program to provide years of sustained ocean measurements to study climate variability, ocean circulation and ecosystem dynamics, air-sea exchange, seafloor processes, and plate-scale geodynamics. -- OOI Brochure

3 OOI Science Themes Ocean-Atmosphere Exchange Climate Variability, Ocean Circulation, and Ecosystems Turbulent Mixing and Biophysical Interactions Coastal Ocean Dynamics and Ecosystems Fluid-Rock Interactions and the Sub-seafloor Biosphere Plate-scale, Ocean Geodynamics Additional Science Foci Ocean ecosystem health Climate change Carbon cycling Ocean acidification

4 Overview of OOI 4

5 OOI Products To Support OOI Science Themes- OOI is integrating 764 Instruments on 56 Platforms into an Integrated Observatory OOI Platforms include: Moorings: Surface and Subsurface buoys and instruments Benthic Nodes: Benthic Experiment Packages (BEP) and Multifunction Nodes (MFN) Profilers: surface piercing, wire following, shallow, deep, hybrid Gliders/AUVs 5

6 Global Array – Irminger Sea

7 RSN Array Elements

8 Endurance Array Oregon Line Endurance Array

9 Pioneer Array

10 Instrument Distribution

11 SOLICITATION & SPECIFICATIONS ON THE WEB _RFP_for_Optical_Instruments_on_Fixed_Platforms_OOI.pdf _RFP_for_Optical_Instruments_on_Fixed_Platforms_OOI.pdf – Solicitation Number: (RFP) – Specifications – Questions and Responses – Amendments - check regularly & refresh web page 11

12 What is Being Procured Two classes of optical instruments Optical Attenuation and Absorption (OPTAA) Instruments Downwelling Spectral Irradiance (SPKIR) Instruments You may propose on either or both classes of instruments 12

13 Basis of Award The offeror whose proposal provides the best value to the project when price and other factors are considered will be awarded the contract. Best Value is defined as an award based on the greatest overall benefit in response to the requirement. The two classes of instruments may be awarded to the same offeror or may be awarded to two separate offerors (one vendor per instrument class) 13

Correction to table in C of the Optical RFP The URL listed in this table incorrect: leadership/ocean-of-opportunities/. leadership/ocean-of-opportunities/ The correct link (which is also to the RFP Notice) is: ( for-optical-instruments-on-fixed-platforms-ooi/), which includes the links to the Configuration Management Plan, the Systems Engineering Management Plan, and the Final Network Design. for-optical-instruments-on-fixed-platforms-ooi/ 14

15 What are the Critical Calendar Events? December 28, 2010: RFP issued January 6, 2011: Informational Bidders’ Conference January 7, 2011: Deadline for submitting questions by noon EST (9:00 am PST) January 12, 2011: Responses to questions posted January 26, :00 p.m. EST (1:00 p.m. PST): Proposals due Period of Performance: Three-year Base Period and One (1) one-year Option Period 15

16 Source Selection Organization 16

17 DISCLAIMER THE FOLLOWING IS A BRIEF OVERVIEW OF SOME OF THE PROPOSAL REQUIREMENTS. OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY 17

18 What is being Procured? Two classes of Optical Instruments are required by OOI: – Optical Attenuation and Absorption (OPTAA) instruments – Spectral Irradiance (SPKIR) instruments OOI will be deploying suites of instruments in waters that are optically complex and the sampling strategy will include optical characterization of the water (e.g. light attenuation/absorption and dissolved and particulate material). The Optical Instruments will be deployed on a variety of fixed platforms, including seafloor packages and moorings, to measure optical absorption, optical attenuation, and downwelling spectral irradiance. OPTTA instruments will be used to measure optical attenuation and absorption in the coastal and open ocean. SPKIR instruments will be used to measure downwelling spectral irradiance in the coastal and open ocean. 18

19 Anticipated Quantities SPKIR Series2011 Total2012 Total2013 TotalCombined Total ABAB Combined Total OPTAA Series2011 Total2012 Total2013 TotalCombined Total ABCDABCD Combined Total Optical instrument deployment depths vary for each instrument series. Instrument series are defined in appendix A-1 in RFP attachments J-2 and J-3. 19

20 What Do I Need To Submit? Section L of the RFP details the Required Information and Format for the Proposal The following 4 Volumes are required as part of your proposal (provide for each instrument class). – Volume 1 Technical – – Volume 2 Past Performance – – Volume 3 Management – – Volume 4 Cost/Price – No restriction Volume 5 is Optional (only if proposing both classes) – Volume 5 Integrated Advantages (Optional - 20

21 VOLUME 1 - Technical NON-PRICE/COST IN THIS VOLUME Technical Volume – 20 Page limit maximum Submit one Technical Volume for each instrument Class you are proposing to supply (the two Classes are OPTAA and SPKIR) Fill out Tables L-1 & L-2 with specifications of your proposed OPTAA instruments or Tables L-5 & L-6 for SPKIR instruments and include the tables in the Technical Volume of your proposal (tables do not count towards page limit) – Tables L-1 & L-2 are in attachment J-7 for OPTAA – Tables L-5 & L-6 are in attachment J-8 for SPKIR Fill in the Parameter Value by Series columns with the parameters of the instruments you are proposing 21

22 VOLUME 1- Technical NON-PRICE/COST IN THIS VOLUME Substantiation column should include details that substantiate the information provided in each parameter. You can provide links to external documents and websites. Explicitly state your approach to biofouling mitigation Ensure that the model numbers are the same as those provided in the tables in Section B Use a legible 12 point font and put page numbers on each page Remember the Cost and Non-Cost evaluation factors are evaluated separately OL desires to make the award without discussion. Following Section L should lead to a quicker award 22

23 VOLUME 1- Technical NON-PRICE/COST IN THIS VOLUME Brief discussion of Attachments J-7 and J-8 Instrument Spec I.D. ParameterUnits Parameter Value by SPKIR Series Substantiation AB SPKI-001Minimum value μmol photons m -2 s -1 SPKI-002Maximum value μmol photons m -2 s -1 Instrument Spec I.D. ParameterUnits Parameter Value by OPTAA Series Substantiation ABCD ABSO-003Accuracya(λ)/m ABSO-004 (threshold) ABSO-005 (objective) Precisiona(λ)/m

24 Volume 2 – Past Performance NON-PRICE/COST IN THIS VOLUME Past Performance Volume - 6 Page limit maximum The Offeror should provide three contacts who have received similar optical instruments within the past three years (use Table L-4 for reference details) – Verify contact information, including phone number, for all respondents and verify for each their willingness and ability to respond (no surprises) References to the size and dollar value of previous efforts is required Provide descriptions of how previous projects relate to the OOI acquisition and provide information on any problems encountered and their resolution. 24

25 VOLUME 3 - Management NON-PRICE/COST IN THIS VOLUME Management Volume - 10 Page limit maximum Project Management and Communications Document (fewer than 5 pages) – Roles and responsibilities of the points of contact – Specific reports and other communications List and explain ordering procedures that OL and the Procuring Organizations need to follow to facilitate efficient order fulfillment Scheduling information and ordering procedures 25

26 VOLUME 4 – Cost/Price COST/PRICE IN THIS VOLUME Cost/Price Proposal –No Page Limit Provide the prices for the Items and Services offered to meet the requirements Explicitly state discounts provided Provide a complete list of no-cost options that are available Provide links to product descriptions so we can identify specifically what is being offered for the proposed price Cost evaluation will be done separately team from the Technical and Management evaluations 26

27 VOLUME 5 PROVIDE ADDITIONAL NECESSARY PRICES/COST IN THIS VOLUME Integrated Advantages - Maximum 5 Pages Provide ONLY if proposing both Optical Attenuation and Absorption and Downwelling Spectral Irradiance instruments Integrated Technical Advantages Integrated Price or Quantity Advantages 27

WHO WILL GET THE AWARD? The offeror whose proposal provides the best value to the project when price and other factors are considered will be awarded the contract.

29 What if I Have Additional QUESTIONS? Additional questions must be submitted via to SUBMIT QUESTIONS NLT tomorrow 7 January 2011 by noon EST (9:00 am PST) Questions received after 7 January may be responded to, may be held and addressed after RFP closing with those offerors determined to be in the competitive range, or may not addressed 29

QUESTIONS ?