1 Santa Clara County Department of Family & Children’s Services THP-Plus Program Scattered Site Model THP-Plus Training, October 18, 2007

2 THP-Plus Models Santa Clara provides a variety of housing options and support Services through contracts with the following models: 1. Host Family Models 2. Scattered Site/Apartment Housing 3. Single Site Model (SJSU)

3 Initial Steps To Program Development  Prepare County THP-Plus Plan and Submit to CDSS. Review the existing CFL’s, ACL’s, and ACIN’s. Review the existing CFL’s, ACL’s, and ACIN’s. Review all available program materials. Review all available program materials. Review CDSS regulations through Review CDSS regulations through  Receive County Approval Letter from CDSS for plan.  Secure BOS approval to issue a Request for Plans (RFP) and Delegation of Authority to enter into MOU’s with selected providers.

4 Preparation of RFP  Follow CDSS Division 23 Rules for Procurement.  Follow BOS Policy for Procurement.  Prepare RFP.  Post RFP on RFPDepot.

5 Key Contents of RFP Section 1: I. Invitation to Apply II. Introduction (paragraph explaining the program) III. General Information a.Term of Memorandum of Understanding b.Extensions c.Amount and Availability of Funds d.Compensation IV. Program Plan (must operate a program in accordance with the CDSS Regulations, Division – 919 and the County of Santa Clara THP-Plus Program Plan. V. Program Specifications Section 1 – Organizations Financial Capability Section 1 – Organizations Financial Capability

6 Key Contents of RFP, Cont. Section 2: 1. Transitional Housing Placement-Plus Program Plan Every applicant must prepare a THP-Plus Plan in accordance with the CDSS regulations and the County THP-Plus Plan. Every applicant must prepare a THP-Plus Plan in accordance with the CDSS regulations and the County THP-Plus Plan. Plans will be used as the certification document. Plans will be used as the certification document. This section contains the THP-Plus Certification Standards outlined in CDSS Regulations This section contains the THP-Plus Certification Standards outlined in CDSS Regulations TILP (All participants must have a TILP). 3. Tenant Rights 4. Housing Statutes (State and Federal) Define Housing Type Define Housing Type a.Scattered Site b.Single Site c.Lease Type (Master or Direct Lease) d.Housing Type (Permanent or Transitional)

7 Key Contents of RFP, Cont. 5. Employee Regulations Assurances regarding sufficient level of culturally competent, multi-lingual, trained and qualified staff. Assurances regarding sufficient level of culturally competent, multi-lingual, trained and qualified staff. Criminal background checks, drug and alcohol history, etc. Criminal background checks, drug and alcohol history, etc. Section 3: Cultural Competence Section 4: Organizational Capability Section 5: Budget and Budget Narrative THP-Plus Cost per Month per Participant Budget THP-Plus Cost per Month per Participant Budget Provided the rate per participant Provided the rate per participant Section 6: Outcomes and Evaluation Goals and Measures included in the SCC THP-Plus Plan Goals and Measures included in the SCC THP-Plus Plan

8 RFP Review Process  Timeframe to prepare plans: 29 days.  Five Reviewers. 3 SCC/SSA Employees/2 Nonprofit Employees 3 SCC/SSA Employees/2 Nonprofit Employees  Each Section is Reviewed and Scored Separately. Based on the Evaluation Criteria included in the RFP. Based on the Evaluation Criteria included in the RFP.  The Reviewers Meet to Discuss and Develop a Recommendation for Funding.  OCM Prepares a Request for Approval of Agreements to the SSA Director.  Develop Memorandum of Understandings.

9 Develop MOU’s  Prepare Transmittal to the BOS Requesting Delegation of Authority to Enter into MOU’s with THP-Plus Providers Selected Through an RFP Process. Term Term THP-Plus Provider Eligibility THP-Plus Provider Eligibility THP-Plus Provider Plan (outline RFP language for plan development) THP-Plus Provider Plan (outline RFP language for plan development) Plans must be certified by SSA (attached as Scope of Work) Plans must be certified by SSA (attached as Scope of Work) Certification Letter Sent to Providers and CDSSCertification Letter Sent to Providers and CDSS Length of Stay (maximum 24 months) Length of Stay (maximum 24 months) Referrals, Application Process and Termination Referrals, Application Process and Termination Services Provided Services Provided Outcomes and Evaluation (ETO Database) Outcomes and Evaluation (ETO Database) Forms Forms

10 Payment to Providers  Payments are made by OCM.  The document authorizing payment is the TILP which is used to complete an application registration in CalWIN.  The application registration results in the issuance of a CalWIN case number.  Provider’s submit an individual invoice for each participant.  Invoices are approved by ILP.  Payments are made in CalWIN under 9X, with a subpayee type of THP-Plus. This payment process allows SSA to track all the payments for each participant since some move between housing models and providers. This payment process allows SSA to track all the payments for each participant since some move between housing models and providers.

11 Site Monitoring  Site visits will be conducted during December.  Joint Effort Between OCM and Program.  Internal Auditor will review financial records.

12 Contact Information  James Anderson, CC25I Coordinator……  Frank Azad, ILP Supervisor……………………  Lynette Harrisson, Contracts Management Handouts: Request for Plans (RFP) RFP Evaluation Score Sheet Form MOU