1 BROOKHAVEN SCIENCE ASSOCIATES Procurement Dave Paveglio, Contract Administrator NSLS-II PAC Meeting May 25, 2007.

Slides:



Advertisements
Similar presentations
Acquisition Planning and Adequate Market Research National Oceanic and Atmospheric Administration Acquisition and Grants Office Oversight and Compliance.
Advertisements

NIH RESEARCH CONTRACTS Rosemary M. Hamill Procurement Analyst Division of Acquisition Policy and Evaluation Office of Acquisition Management and Policy.
Fixed price contract: A contract that provides a price for each procurement item obtained under the contract.
1 BROOKHAVEN SCIENCE ASSOCIATES Environment, Safety and Health Steve Hoey, ESH Manager NSLS-II Project Advisory Committee Meeting March 29, 2012.
NEW YORK STATE DEPARTMENT OF TRANSPORTATION South Cascade Drive/Miller Road (Formerly Route 219)/ Cattaraugus Creek Design-Build Project (PIN ,
Alternative Project Delivery Mechanisms The J. K. Spruce Experience Katherine Yates Assistant General Counsel.
Alternative Project Delivery
Lunchtime Topics Craig Weise Construction Reform Program Director Lisa Conomy Construction Counsel OSU Office of Legal Affairs.
RFP PROCESSES Contracts for Professional Services.
1 BROOKHAVEN SCIENCE ASSOCIATES National Synchrotron Light Source II Procurement Methodology David Dale NLSL II Procurement Manager.
1 BROOKHAVEN SCIENCE ASSOCIATES Central Chilled Water Facility – Phase II Alan Raphael MPO Project Manager CFAC Committee Review November 9, 2009 Sub-basement/Pipe.
PROCEDURES FOR SELECTING THE CONTRACTOR
1 Purchasing and Procurement Processes Module Four Revision Date: 2/06/2015.
NEW YORK STATE DEPARTMENT OF TRANSPORTATION Route 110 over Route 27 Design-Build Project (PIN , D900027) Town of Babylon, Suffolk County Request.
David Pindroh Procurement Overview LUSI DOE Review 8/19/08 – 8/21/08 p.1 LCLS Ultrafast Science Instruments (LUSI) David Pindroh – LCLS Procurement Manager.
NEW YORK STATE DEPARTMENT OF TRANSPORTATION Interstate 81 Bridges over Route 80 Design-Build Project (PIN , D900023) Town of Tully, Onondaga County.
Construction Industry Development Board development through partnership Construction Procurement documents 2c.
Washington Metropolitan Area Transit Authority Pre-Proposal Conference Sourcing and Contracts Management System (CMS) Solution Request for Proposal FQ
Project X RD&D Plan Conventional Facilities (Civil Construction) Russ Alber AAC Meeting February 3, 2009.
PM/CAM Training H. Jeff Moore May 11, AGENDA Overview CM at Risk Design (Completion) / Build Lunch Break / Discussion – 11:30 AM – 12:30 PM CM Agency.
1 BROOKHAVEN SCIENCE ASSOCIATES Conventional Facilities Method of Accomplishment Marty Fallier Director for Conventional Facilities NSLS-II PAC Review.
Source Selection. What is Source Selection? Source Selection is the process of conducting competitive negotiations. Source Selection allows the Government.
1 BROOKHAVEN SCIENCE ASSOCIATES LOB - Ring Building Construction Coordination Michael P. Bromfield Construction Engineer NSLS-II Conventional Facilities.
1 BROOKHAVEN SCIENCE ASSOCIATES Authorization Basis Plan Steven Hoey, ESH Manager NSLS-II Project Advisory Committee Meeting December 10 – 11, 2009.
1 BROOKHAVEN SCIENCE ASSOCIATES Construction Management Status Steve Sawch Assistant Director for Construction Management NSLS-II Conventional Facilities.
1 AIR Lakehurst Services Acquisitions PAO Approved SPR Contractor Support Services Acquisition.
1 BROOKHAVEN SCIENCE ASSOCIATES Ring Building Construction Status Steve Sawch Assistant Director for Construction Management NSLS-II Conventional Facilities.
1 BROOKHAVEN SCIENCE ASSOCIATES Plans for LOBs and Site Master Plan Martin Fallier, Conventional Facilities Division Director CFAC Review March 10-11,
1 BROOKHAVEN SCIENCE ASSOCIATES Ring Building Construction Status Michael P. Bromfield Construction Engineer NSLS II Conventional Facilities Advisory Committee.
1 BROOKHAVEN SCIENCE ASSOCIATES Project Performance & Risk Management Aesook Byon, Deputy Project Director NSLS-II PAC Meeting February 8-9, 2011.
Water Supply Planning Initiative State Water Commission November 22, 2004.
1 BROOKHAVEN SCIENCE ASSOCIATES CFAC Review Martin Fallier Director, Conventional Facilities Conventional Facilities Value and Risk Management May 8, 2008.
1 BROOKHAVEN SCIENCE ASSOCIATES Project Support Update Diane Hatton, Project Support Division Director NSLS-II Project Advisory Committee Meeting May 24-25,
NEW YORK STATE DEPARTMENT OF TRANSPORTATION Superstructure and Bridge Replacements in Region 9 Design-Build Project (PIN , D900020) Broome, Delaware,
United Nations Procurement Division
1 Procurement. 2 Overview Every municipality should keep procurement records that allow an auditor or other interested party to track the specific nature.
NEW YORK STATE DEPARTMENT OF TRANSPORTATION Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN , D900022) Herkimer,
1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Baseline Jim Yeck NSLS-II Deputy Project Director NSLS-II PAC Meeting November 20, 2007.
1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Status & Charge to ASAC Steve Dierker Associate Laboratory Director for Light Sources, NSLS-II Project Director.
1 BROOKHAVEN SCIENCE ASSOCIATES Procurement David J. Paveglio Contracts Administrator Laboratory Office Buildings CFAC Review - November 9-10, 2009.
1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Procurement Anthony Guadagni Procurement Manager NSLS-II Project Advisory Committee Meeting December 10.
1 BROOKHAVEN SCIENCE ASSOCIATES ASD Procurements Gregory Fries Liaison/Manufacturing Engineer NSLS-II ASAC October 22-23, 2009.
1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Update Steve Dierker Associate Laboratory Director for Light Sources NSLS-II Project Director Conventional Facilities.
1 BROOKHAVEN SCIENCE ASSOCIATES NSLS – II CFAC Review Conventional Facilities Method of Accomplishment Marty Fallier Director for Conventional Facilities.
1 BROOKHAVEN SCIENCE ASSOCIATES Presentation to PAC R. Casey NSLS-II ESH Program Status May 25, 2007.
1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Procurement David Dale Procurement Manager NSLS-II Project Project Advisory Committee November 20, 2007.
International Space Station (ISS) Mission and Program Integration Contract (MAPI) White Paper December 20, 2011.
Presented By: Jeffrey T. Folden, P.E. Assistant Chief, Innovative Contracting Division.
1 BROOKHAVEN SCIENCE ASSOCIATES CF FY09 Work Plan & Schedule Martin Fallier, Conventional Facilities Division Director CFAC Review March 10-11, 2009.
1 BROOKHAVEN SCIENCE ASSOCIATES Procurement Anthony Guadagni NSLS-II Procurement Manager March 25, 2009.
1 BROOKHAVEN SCIENCE ASSOCIATES CFAC Review Marty Fallier NSLS-II Conventional Facilities Schedule Review December 13, 2006.
National Agriculture Imagery Program 2006 NAIP Contract Plans December 5, 2005 USDA NAIP Planning Meeting Salt Lake City, Utah W. Geoffrey Gabbott, Contracting.
The New Super Circular Inaugural Tribal Accounting Conference November 16, 2015 Morgan Aronson National Single Audit Coordinator
UNIVERSITY OF DAR ES SALAAM t Selection and Employment of Consultants Negotiations with Consultants; Monitoring Performance of Consultants; Resolving Disputes.
Pre Award Process for Federal Program Officers Competitive Grants Randi Neff Federal Program Officer.
1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Status Steve Dierker Associate Laboratory Director for Light Sources NSLS-II Project Director Accelerator.
Construction Management At Risk Process
1 BROOKHAVEN SCIENCE ASSOCIATES Procurement David Dale Procurement Manager CFAC Status Meeting May 8, 2008.
1 BROOKHAVEN SCIENCE ASSOCIATES Conventional Facilities Schedule Steve Sawch Asst. Director, Construction Management CF Advisory Committee Review of the.
US Army Corps of Engineers BUILDING STRONG ® Building and Preserving Alaska’s Future Alaska District Design-Build Contracts Moolin Seminar November.
Compliance with CCNA F.S..  Advertisement  Longlist  Shortlist  Request for Proposal  Scope of Services Meeting  Technical Proposal Review.
Container Freight Station, Utilities and Drainage at Bayport Container Terminal (RFQ-148) Brenda Trevino, P.E. Project Manager October 11, 2016.
2016 SAME Small Business Conference - Atlanta
Green Line Extension Project
Reconstruction site Investigation, Planning, Scheduling, Estimating and Design Eng. Fahmi Tarazi.
Department of Community Development
PROJECT DELIVERY METHODS
Details supporting the increase
CONVENTIONAL FACILITIES LCLS Office Space Procurement
Brieana Reed-Harmel, Broadband Project Manager
Presentation transcript:

1 BROOKHAVEN SCIENCE ASSOCIATES Procurement Dave Paveglio, Contract Administrator NSLS-II PAC Meeting May 25, 2007

2 BROOKHAVEN SCIENCE ASSOCIATES Outline Procurement Staffing Acquisition Strategy Advance Procurement Planning DOE Approval Requirements Major Equipment Procurement Process Building Construction Procurements Procurement Challenges Summary

3 BROOKHAVEN SCIENCE ASSOCIATES Procurement Staffing

4 BROOKHAVEN SCIENCE ASSOCIATES Staffing by Fiscal Year Procurement CategoryAssumptionsFY07 OPCFY 07FY08FY09FY10FY11FY12FY13 OverallOPC Funding begins 10/1/2006 CD1 with PED funding beginning 1/2007 LaborManager (in hrs) Compliance Manager (Pearman) at 50% Contracts Specialist (Paveglio) 4/1/ Contracts Specialist (Woods) 12/2/ Contracts Specialist starting 10/1/ Buyer starting 10/1/ Buyer starting 10/1/ Total Hours Total FTEs Materials Contractor (Miller) to advise on procurement Materials$10K per year for the Group

5 BROOKHAVEN SCIENCE ASSOCIATES Acquisition Strategy NSLS-II Acquisition Strategy Document In accordance with DOE Directive M DOE Approved Procurement System NSLS-II Project Team includes: Dedicated Procurement Manager Dedicated procurement support (2 nd quarter FY07) Procurement quality support Use of Full and Open Competition with Qualified Sources to the maximum extent possible

6 BROOKHAVEN SCIENCE ASSOCIATES Procurement Strategy Advance Procurement Planning Procurement Planning and Communication Advanced Procurement Planning (SNS model) Procurements over 100k or Risk Significant Procurement Milestone Plans developed Procurement schedules include consideration for procurement methods and approval requirements Procurement schedule and status reports to track procurement activities (SNS model) Close Communication with Project and Technical Staff Communication with Procurement Counterparts from other DOE Laboratories

7 BROOKHAVEN SCIENCE ASSOCIATES DOE Approval Requirements DOE-BHSO Advance Notice for sole source procurements > $100K Buy American Act waivers > $100K Procurements > $5M DOE- CH Procurements > $10M-25M DOE-HQ Procurements > $ 25M

8 BROOKHAVEN SCIENCE ASSOCIATES Major Equipment Procurement Major Equipment Acquisitions Time Phased to Correspond with the Project Schedule Procurement Strategies Established as Equipment Requirements Reach Maturity Advanced Procurement Plans established with Requisitioners Major equipment acquisitions reviewed by NSLS-II Division Directors Close coordination during specification preparation to identify key functional requirements

9 BROOKHAVEN SCIENCE ASSOCIATES Major Equipment Procurement Procurements Utilize Request for Proposal “ Best Value ” (RFP) Method Specifications supported by Functional Requirements Schedule and Contractor Performance - Integral Part of Proposal Evaluation Criteria Evaluation criteria developed through close coordination with Requisitioners Procurements Publicly Announced on the FedBizOps Website Maximize competition Develop New Sources

10 BROOKHAVEN SCIENCE ASSOCIATES Fiscal Year 07 Major Procurements Description Amount RFP Award Comments A/E $15M 8/4/06(a) 6/29/07 on schedule C/M Agent $4.5M 5/07 7/07 on schedule

11 BROOKHAVEN SCIENCE ASSOCIATES Fiscal Year 08 Major Procurements Description Amount RFP Award Comments Site Clearing 2.75M 8/08 10/08 Funding ?

12 BROOKHAVEN SCIENCE ASSOCIATES Fiscal Year 09 and 10 Major Procurements Description Amount RFP Award Comments Linac 5M TBD FY09 FY 08 Planning Storage Ring Mag 19M TBD FY09 FY 08 Planning Vacuum System 20M TBD FY09 FY 08 Planning Power Supplies 13M TBD FY09 FY 08 Planning RF Cryogenics 5M TBD FY10 FY 09 Planning Wiggler Magnets 8M TBD FY09 FY 08 Planning Ring Building 154M 9/08 02/09 FY 07 Planning Chilled Water 12M TBD FY09 FY 08 Planning RF Cavities 6M TBD FY09 FY 08 Planning Process Water 6M TBD FY09 FY 08 Planning Compact Booster 13M TBD FY09 FY08 Planning

13 BROOKHAVEN SCIENCE ASSOCIATES Conventional Construction is planned as a Request for Proposal "Best Value ” procurement. Comparative weighing of the evaluation factors and sub-factors identified in the Request for Proposal (RFP). Employs a trade off process permitting award to other than the low priced offeror or to the highest technically rated offeror. Involves selecting the most advantageous offer based upon an integrated assessment of both non-cost/price factors, taking in their assigned relative importance. Greatest overall cost/performance benefit to the Project and DOE. Conventional Construction Procurement

14 BROOKHAVEN SCIENCE ASSOCIATES Draft Evaluation Criteria Experienced Project Manager and Superintendent Specialized large complex project experience and technical competence Abilities in overall project coordination and management Past performance on contracts of similar complexity in terms of cost control, quality of work, and compliance with performance schedules; Experience and qualifications of proposed subcontractors The volume of past and present workloads Safety record better than Industry Average Conventional Construction Procurement

15 BROOKHAVEN SCIENCE ASSOCIATES Procurement Schedule Conventional Construction

16 BROOKHAVEN SCIENCE ASSOCIATES Conventional Construction Schedule Draft Request for Proposal (RFP) 6/07-8/07 A/E Delivers Title I 10/07 Draft RFP to DOE BHSO 11/07 DOE Procurement Validation Review 1/08 Draft RFP issued to industry 3/08 Industry Feedback 4/08-5/08 A/E Delivers Title II 9/08 Finale RFP Issued 10/08 Contract Award 2/09

17 BROOKHAVEN SCIENCE ASSOCIATES Procurement Schedule Conventional Construction NSLS II Project must achieve the Critical Construction Schedule Award Date of February 31, Progressive and parallel reviews of draft documents, Comment Resolution and team work between NSLS II Project and DOE is essential in meeting this mission critical schedule need. November 2007 Draft Request for Proposal, Contract, Terms and Conditions and Title I Design submitted to DOE. January 2008 DOE Procurement Validation Team charged with reviewing Draft Procurement Documents Team Representation: BHSO DOE (CH) DOE (HQ)

18 BROOKHAVEN SCIENCE ASSOCIATES Procurement Schedule Conventional Construction February 2008 DOE Procurement Validation Team Feedback: Review and incorporate comments from Validation Team Issue a Matrix indicating the comments issued and actions taken March 2008 Draft RFP issued to prospective offerors to industry for initial feed back on Procurement Documents. April 2008 RFP comments received from industry Expectations include but are not limited to the following: Expression of interest will be known Evaluation Criteria validated Schedule Validated Project success/ feasibility validated Constructability feedback

19 BROOKHAVEN SCIENCE ASSOCIATES Procurement Schedule Conventional Construction May 2008 Draft RFP and Industry feedback shared with A/E and CM NSLS-II Procurement group begins final RFP development September 2008 A/E delivers final Title II Design October 2008 Final RFP issued to industry November December 2008 Proposals received, evaluated, firm selected and contract documents prepared for DOE. December January 2009 DOE reviews/approves Contract Award February – 2009 BSA makes award

20 BROOKHAVEN SCIENCE ASSOCIATES Major Procurement Challenges FY 07 Establishing Advance Procurement Plans for FY 07 R&D A/E Planned Award June 29, 2007 Construction Management Planned Award July 07 FY 08 Establishing Advance Procurement Plans for FY 08 and 09 Site Clearing, Planned Award 10/08 Completion of A/E Design, Planned completion 8/08 General Construction Ring Building Planned RFP 9/08

21 BROOKHAVEN SCIENCE ASSOCIATES Summary Acquisition Strategy has been developed Procurement Integrated into the Project Team with dedicated Procurement Management Procurement Staffing Plan established Advance Procurement Planning Process Procurement schedule includes consideration of procurement methods and required approvals Procurement Plan for critical path conventional construction established