2012 Hurricane Season Remember 1992. Emergency Management  Preparation  Response  Recovery  Mitigation  Close Out.

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Presentation transcript:

2012 Hurricane Season Remember 1992

Emergency Management  Preparation  Response  Recovery  Mitigation  Close Out

FUNDING SOURCE Insurance FHWA ER (Federal Aid Roads) – FEMA Local Fund

FHWA FEMA Federal-aid roadsFederal-aid & Non-federal aid roads DDIRPW Emergency Repair / Permanent Restoration Small Project / Large Project Damage RepairsDamage Repairs & Protective Measures > $5000 per site> $1000 per site Emergency Repair 100 % within 180 days 80% beyond 180 days Permanent Restoration 2 full federal FY 100% 72 consecutive hours 75%* FDOT Agent for FHWAFDEM

FHWA ER Governing Documents FHWA ER Manual Nov 2009 FHWA Florida Division Guidance June 16, 2009 FHWA Florida Division Guidance July 16, 2008 FHWA Florida Division ER Q&A June 2010 FHWA Florida Division Guidance 2012

FHWA ER is NOT intended Cover all repairs Heavy maintenance responsibilities Pre-existing Condition

Debris Removal Max Lateral Limits Interstate – 50’ from edge line US/State Road – 40’ from edge line Others – 20’ from edge line Debris in drainage ditch

Pre-Event Contracts If local agencies utilize pre-event contracts they must be consistent with the approved State FDOT scope to be considered eligible for federal-aid reimbursement.

Contract Documents MUST BE WRITTEN – No verbal contract –1273 Attached Purchase Order Piggy-back contract

Debris Removal Operations Veg, C&D, White Goods pick up in different trucks but within the same time frame (a few days apart but not a few weeks)

DDIR Written within 6 months after Fed declaration Written contractual document Environmental Checklist Estimated Quantities Estimated Cost

FHWA Reimbursement Process County-wide group meeting Individual meeting with municipality FHWA & FDOT review damage and cost documentations Site visit Write DDIR Invoicing JPA

Invoicing 4 years after Governor or President declared the State of Emergency

145/13/2015 Add in NEPA bubble slide

DFDOT D4 Internet Site /

Preparation  Update Emergency Management Plan  Refresher training on FHWA ER & FEMA  Coordination w/State & County on roles and responsibilities  Know which roads are Federal-aid roads and which one are non-Federal-aid roads  FDEP Pre-Authorization of Debris Management Sites  Execute Pre-event Contracts  Conduct Exercise

Response  Damage Assessment  Provide road closure information and debris damages to the County EOC

RECOVERY  FDOT Priorities #1 Interstates #2 MAJOR PALM BEACH CORRIDORS US 1/SR 5 SR 7 SR 808 – Glades SR 806 – Atlantic Ave. West SR 806 – Boynton Beach Blvd. SR 802 – Lake Worth Road SR 80 – Southern Blvd. SR 704 – Okeechobee Blvd. SR 710 – Beeline Highway SR 786 – PGA Blvd. SR 706 – Indiantown Road SR 811 – Old Dixie/Alt A1A SR 794 – Yamato Road

Recovery  Assistance to Locals EOC Review Requireme nt Need or require ment identifie d at County or Municip al level Fulfill Request If resources available Prepares mission in TRACKER Submits mission in TRACKER Receives mission assigns to ESF 1 or 3 (TEOC) SEOC Coordinates with local District Assigns to local District for completion Complete mission Assignments to other District for CompletionCompletes Mission Advises FDOT County EOC Liaison District 4 EOC Reports status to TEOC Reports status to SEOC Agreement that mission is complete District 4 EOC TEOC FDOT County EOC Liaison Updates District 4 Dist. EOC County EOC TEOC District 4 EOC If Requirement Exceeds County Advise District 4 EOC upon completion County EOC TEOC County EOC Other District

Close Out  Review Invoices (partial payment)  NEPA Clearance  Authorization from FHWA  Process payment  FDOT seeks reimbursement from FHWA  Final Acceptance  Audit