1 Miami Dade College Reclassification Study Presented by the Division of Human Resources February 2007

2 Purpose Present approved Reclassification Study Present approved Reclassification Study Communicate clearly the process, overall results, and how you will be affected. Communicate clearly the process, overall results, and how you will be affected.

3 Brief History Based on recommendations of: Based on recommendations of: Executive Committee Executive Committee Support Staff Council Presidents Support Staff Council Presidents College President College President Areas selected for review: Areas selected for review: Admissions/Registration Admissions/Registration Financial Aid Financial Aid Public Safety Public Safety Campus Services (Custodial, Mail Room and Copy Center) Campus Services (Custodial, Mail Room and Copy Center) Facilities (Maintenance, Groundskeepers and Quick Jobs) Facilities (Maintenance, Groundskeepers and Quick Jobs)

4 Brief History (Cont…) HR reviewed and analyzed 60 jobs according to staffing levels, using appropriate ratios and compensation surveys HR reviewed and analyzed 60 jobs according to staffing levels, using appropriate ratios and compensation surveys Based on feedback received, College Provost for Operations requested a formal reclassification review Based on feedback received, College Provost for Operations requested a formal reclassification review Human Resources Human Resources Engaged external consultant to complete study Engaged external consultant to complete study Reviewed findings, recommendations and completed cost/benefits analysis Reviewed findings, recommendations and completed cost/benefits analysis

5 Project Scope Validate/compare job duties with job descriptions (assisted by a Deans/Area Heads Task Force) Validate/compare job duties with job descriptions (assisted by a Deans/Area Heads Task Force) Compare jobs from previous MDC staffing study Compare jobs from previous MDC staffing study Apply Fair Labor Standards Act (FLSA) Tests Apply Fair Labor Standards Act (FLSA) Tests Conduct Salary Survey of Market (local, regional and national) Conduct Salary Survey of Market (local, regional and national)

6 Surveys Surveys with 2006/2007 data were utilized: Surveys with 2006/2007 data were utilized: Watson Wyatt (Colleges & Universities) Watson Wyatt (Colleges & Universities) Economic Research Institute (FIU, UM, BCC, specific to Miami area and State of Florida) Economic Research Institute (FIU, UM, BCC, specific to Miami area and State of Florida) Miami-Dade County Pay Plan (local government) Miami-Dade County Pay Plan (local government) CUPA Administrative Compensation Survey CUPA Administrative Compensation Survey Local surveys (FL Community Colleges, local public sector employers including MDCPS) Local surveys (FL Community Colleges, local public sector employers including MDCPS)

7 Findings Survey results reflected the College structure is within 94% of the current market salaries (2006/2007 market data) Survey results reflected the College structure is within 94% of the current market salaries (2006/2007 market data) Determined to be “acceptable” Determined to be “acceptable” Job groups below 90% of the current market salaries were recommended for: Job groups below 90% of the current market salaries were recommended for: Classification upgrade Classification upgradeor In-grade salary adjustment In-grade salary adjustment

8 College & Campus Registrar Market Data Summary Below 90% : Below 90% : Information Specialist II 87% Information Specialist II 87% Student Services Assistant II86% Student Services Assistant II86% Assistant Supervisor84% Assistant Supervisor84% At or above 90% : At or above 90% : Clerk II96% Clerk II96% Data Entry Clerk97% Data Entry Clerk97% Clerk III94% Clerk III94% Student Services Assistant I103% Student Services Assistant I103% Clerk Senior94% Clerk Senior94% Clerk Administrative97% Clerk Administrative97%

9 Financial Aid Market Data Summary Below 90%: Below 90%: Assistant Supervisor 84% Assistant Supervisor 84% Student Services Assistant II 86% Student Services Assistant II 86% At or above 90%: At or above 90%: Clerk II 96% Clerk II 96% Data Entry Clerk 97% Data Entry Clerk 97% Clerk III 94% Clerk III 94% Student Services Assistant I 103% Student Services Assistant I 103% Clerk Senior 94% Clerk Senior 94% Clerk Administrative 97% Clerk Administrative 97%

10 Campus Services Market Data Summary Below 90%: Below 90%: Copy Center Supervisor 83% Copy Center Supervisor 83% Lead Dispatcher 85% Lead Dispatcher 85% Public Safety Officer/Assist. Chief 86% Public Safety Officer/Assist. Chief 86% At or above 90%: At or above 90%: Mailroom Clerk I 95% Mailroom Clerk I 95% Custodian 103% Custodian 103% Public Safety Officer I 108% Public Safety Officer I 108% Copy Center Technician 93% Copy Center Technician 93% Mailroom Clerk II 106% Mailroom Clerk II 106% Public Safety Officer II 108% Public Safety Officer II 108% Custodian Head 97% Custodian Head 97% Campus Services Supervisor I 116% Campus Services Supervisor I 116% Campus Services Supervisor II 114% Campus Services Supervisor II 114% Campus Services Supervisor III 105% Campus Services Supervisor III 105%

11 Reclassification Methods Reclassification upgrades for specific positions Reclassification upgrades for specific positions 10% increase or the minimum of the new salary range whichever is greater up to the midpoint; 10% increase or the minimum of the new salary range whichever is greater up to the midpoint; Employees at or above the new midpoint will not be eligible for any type of salary change Employees at or above the new midpoint will not be eligible for any type of salary change Title changes Title changes Consolidation of several job levels Consolidation of several job levels In-grade salary adjustments for eligible positions In-grade salary adjustments for eligible positions 5% increase up to the midpoint of the salary range 5% increase up to the midpoint of the salary range Employees at or above the midpoint will not be eligible for any type of salary change Employees at or above the midpoint will not be eligible for any type of salary change Standardization of job descriptions college-wide Standardization of job descriptions college-wide

12 Admissions/Registration/Financial Aid Information Specialist (87% of market) Information Specialist (87% of market) Change from Pay Grade 6 to 8 Change from Pay Grade 6 to 8 Assistant Supervisor (84% of market) Assistant Supervisor (84% of market) Change from Pay Grade 7 to 9 Change from Pay Grade 7 to 9 New Title – Student Services Assistant I New Title – Student Services Assistant I Student Services Assistant II (86% of market) Student Services Assistant II (86% of market) Remain at same Pay Grade 10 Remain at same Pay Grade 10 In-grade adjustment In-grade adjustment Clerk Administrative (97% of market) Clerk Administrative (97% of market) Remain at same Pay Grade Remain at same Pay Grade New Title – Administrative Supervisor New Title – Administrative Supervisor

13 Campus Services Lead Dispatcher (85% of market) Lead Dispatcher (85% of market) Change from Pay Grade 9 to 10 Change from Pay Grade 9 to 10 Title change to Dispatcher Title change to Dispatcher Assistant Chief (86% of market) Assistant Chief (86% of market) Change from Pay Grade 10 to 11 Change from Pay Grade 10 to 11 Copy Center Supervisor (83% of market) Copy Center Supervisor (83% of market) Change from Pay Grade 9 to 11 Change from Pay Grade 9 to 11 Quick Copy Coordinator (83% of market) Quick Copy Coordinator (83% of market) Change to Copy Center Supervisor Change to Copy Center Supervisor Change from Pay Grade 10 to 11 Change from Pay Grade 10 to 11 Copy Center Technician (93% of market) Copy Center Technician (93% of market) Consolidate all levels into Pay Grade 7 Consolidate all levels into Pay Grade 7 Copy Tech I, Pay Grade 4 Copy Tech I, Pay Grade 4 Copy Tech II, Pay Grade 5 Copy Tech II, Pay Grade 5 Copy Tech III, Pay Grade 7 Copy Tech III, Pay Grade 7

14 Implementation Recommendations approved by College President retroactive to January 1, 2007 Recommendations approved by College President retroactive to January 1, 2007 Implementation Plan Implementation Plan Meetings with employees Meetings with employees Individual meetings with personalized memoranda to affected employees Individual meetings with personalized memoranda to affected employees Changes in pay, pay grades & title changes, if applicable, will be reflected by the following pay dates: Changes in pay, pay grades & title changes, if applicable, will be reflected by the following pay dates: 3/23/07 or 4/5/07 (depending on pay calendars) 3/23/07 or 4/5/07 (depending on pay calendars) 5/4/07 Retroactive pay (Regular & OT) 5/4/07 Retroactive pay (Regular & OT)

15 Questions???