SharePoint PREP Version 2.0 Chris Felknor MIT iCampus

Agenda Why SharePoint? Why SharePoint? SharePoint Feature Demo SharePoint Feature Demo PREP on SharePoint PREP on SharePoint

Why SharePoint? Infrastructure Web Accessible Web Accessible Secure Secure Members Only Members Only Unlimited Sub-sites Unlimited Sub-sites

Why SharePoint? Features Document Libraries Document Libraries  Check in/ Check out  File locking  Multiple versions Calendar Calendar  Events List  Pull into Outlook 2003

Why SharePoint? Features Task Lists Task Lists Meeting Workspaces Meeting Workspaces  Sub site just for one meeting  Has own document library, task list, etc. Picture Libraries Picture Libraries Alerts Alerts

Agenda Why SharePoint? Why SharePoint? SharePoint Feature Demo SharePoint Feature Demo PREP on SharePoint PREP on SharePoint

SharePoint Screen

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

Document Libraries

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

Event Lists (Calendar)

Events (Calendar)

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

Tasks

Tasks

Tasks

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

Meeting Workspaces

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

Picture Libraries

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

Discussion Boards

SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Alerts Alerts

Alerts

Agenda Why SharePoint? Why SharePoint? SharePoint Feature Demo SharePoint Feature Demo PREP on SharePoint PREP on SharePoint

PREP on SharePoint PREP Overview PREP Overview PREP Matrix PREP Matrix SharePoint PREP Workflow SharePoint PREP Workflow

PREP Overview Peer Review Evaluation Process Peer Review Evaluation Process Teams of 4-6 designers Teams of 4-6 designers Each member creates a design Each member creates a design  1 document Each member reviews other members designs Each member reviews other members designs  n-1 documents

PREP on SharePoint PREP Overview PREP Overview PREP Matrix PREP Matrix SharePoint PREP Workflow SharePoint PREP Workflow

PREP Matrix One SharePoint site per Team One SharePoint site per Team One Matrix per assignment One Matrix per assignment One row per Team Member One row per Team Member One column per Team Member One column per Team Member

PREP Matrix Intersection of Member’s row & column contains an Ideas Document Intersection of Member’s row & column contains an Ideas Document

PREP Matrix Intersection of Member’s row & column contains an Ideas Document Intersection of Member’s row & column contains an Ideas Document

PREP Matrix Other squares contain Review Tasks Other squares contain Review Tasks

PREP Matrix Columns pertain to documents Columns pertain to documents

PREP Matrix Columns pertain to documents Columns pertain to documents

PREP Matrix Rows pertain to tasks Rows pertain to tasks

PREP Matrix Rows pertain to tasks Rows pertain to tasks

PREP Matrix Icons show state information Icons show state information

PREP Matrix Icons show state information Icons show state information

PREP on SharePoint PREP Overview PREP Overview PREP Matrix PREP Matrix SharePoint PREP Workflow SharePoint PREP Workflow

SharePoint PREP Workflow 1. Upload an Ideas Document 1. Upload an Ideas Document 2. Review other team members ideas 2. Review other team members ideas  Download Ideas Document  Write Review  Upload Review

SharePoint PREP Workflow Everyone starts with an Ideas task Everyone starts with an Ideas task This is your obligation to create and upload an ideas document This is your obligation to create and upload an ideas document

SharePoint PREP Workflow Everyone starts with an Ideas task Everyone starts with an Ideas task This is your obligation to create and upload an ideas document This is your obligation to create and upload an ideas document

Upload Ideas Your task is green Your task is green Your task is clickable Your task is clickable Others are read-only Others are read-only

Upload Ideas Tasks have hover information Tasks have hover information

Upload Ideas

After upload: After upload: Document appears on the Matrix Document appears on the Matrix Review Tasks are created for other team members. Review Tasks are created for other team members.

Upload Ideas After upload: After upload: Document appears on the Matrix Document appears on the Matrix Review Tasks are created for other team members. Review Tasks are created for other team members.

Upload Ideas View of PREP Matrix after all Team Members have uploaded Ideas View of PREP Matrix after all Team Members have uploaded Ideas

Review 1: Download Ideas Green Task icons are clickable Green Task icons are clickable Link to Ideas Document Download Link to Ideas Document Download

Review 1: Download Ideas Click Green Icon to Download Ideas Click Green Icon to Download Ideas

Review 1: Download Ideas

Review 2: Review Ideas Once Ideas document is viewed/download, status changes to “In Progress” Once Ideas document is viewed/download, status changes to “In Progress” Icon changes to yellow Icon changes to yellow

Review 3: Upload Review

Review 4: Finished Checked icon = review finished Checked icon = review finished Icon is clickable by all Icon is clickable by all  Links to the review document

PREP Folders PREP Documents Document Library PREP Documents Document Library Top-level by User Top-level by User

PREP Folders Sub-folders by PREP Assignment Sub-folders by PREP Assignment Ideas Documents and Reviews in User’s Assignment Folder Ideas Documents and Reviews in User’s Assignment Folder

PREP Task Library PREP Review Tasks: Dedicated Task Library for PREP PREP Review Tasks: Dedicated Task Library for PREP

PREP Task Library PREP Matrix is controlled by Tasks on this list PREP Matrix is controlled by Tasks on this list

Questions

PREP MIT iCampus