JULIE POLLAK MEDICAL EDUCATION COORDINATOR II MEDICAL COLLEGE OF WISCONSIN Interview Broker

What is Interview Broker? Self scheduling: Let recruits schedule their own interviews and save time by minimizing the number of redundant and telephone exchanges. Virtual Staff: Interview Scheduling handled behind the scenes. Free up your human resources. Interviewers: Stop chasing down interviewers. Instead, maintain a pool of interviewers who can sign up based on their own availability. Simple: Select your interview dates. Import your recruits. Click to send invitations. Then, print out who is coming on the interview day.

Key Features Online self scheduling of applicants & interviewers Send configurable interview offer, rejection, acceptance, and waitlist s with the click of a button. Import recruit data from spreadsheets or exported data, e.g. ERAS. Schedule full day (one set of applicants per day) vs. AM/PM (two sets of applicants per day) interview schedules.

Benefits No need to field telephone calls, read through s, and update calendars! Virtual: Applicants have the ability to self-schedule their interviews. Scheduling and rescheduling of interviews are all applicant driven. Convenience: Interview Broker provides applicants the freedom to schedule and reschedule their interviews during non-business hours, facilitating their ability to coordinate travel and accommodations while imparting a positive impression of flexibility to your organization. Professionalism: The interview process is often one of the earliest interactions with applicants and, therefore, one of the earliest opportunities to impart a favorable impression of an organization.

The Easy Process Create a campaign Set up Interview Dates for the Campaign and configure the number of Interview Slots for each date. Add Applicants to the campaign. Import from a spreadsheet or from ERAS. Applicants can also be manually added. Customize Templates to communicate with applicants including invitations, acceptances, waitlists, and rejections. Invite Applicants by simply checking off their names and clicking the Invite button. This sends out the invitation and begins the self-scheduling process. Optionally, Interviewers can also be added and scheduled following similar steps.

The Good…. You will still work with ERAS BUT  You no longer have to field hundreds of s/phone calls from applicants to set up/change/cancel interviews.  The cost is minimal…only $1.99 per interviewed candidate. So you can invite 200 people but if only 100 sign up to interview, you will only pay for those 100 people.  We have had excellent feedback from candidates. They loved it and how easy it is to use.  Web based product so you can have several people log in and use Interview Broker.

The Good (cont.) Everything is in one place  When you first start Interview Broker, you set up everything in one place:  Interview Dates (AM/PM session if applicable) and # of spots for each date/session  Invitation to candidates I adjusted these s based on the different s we send to different candidates (ie our students, top students, etc.)  Interview Day details (driving directions, times, etc. can be set up for AM and PM)  Rejection/wait list s  There is a custom tab that you can use for anything. I use for our dinner letter that is sent to candidates.

The Bad… You still have to work with ERAS so you move back and forth between ERAS and Interview Broker.  I still listed the interview date for candidates in ERAS  The day of each interview, I still marked Interviewed in ERAS.  We still use ERAS for scoring/ranking all candidates. It’s still pretty new so there is still work to be done BUT they are willing to work with you  They added AM/PM session per my request.  They added Interviewers per my request.  They added an function to let me know when a candidate changed dates or declined an interview. Before, you had to keep logging on every day to see if there were any changes/cancellations.

The Bad (cont.) Need to edit all text in Word before copying/pasting into Interview Broker otherwise the text/sizes/spaces will get messed up. Or you simply type all your information directly into Interview Broker. Not a lot of directions on the site. I figured most things out on my own or by calling/ ing Interview Broker.

My Opinion LOVE this Extreme time saver on my part LOW cost per applicant Will definitely use next year Worried that cost will go up eventually the more programs that use this

Cheat Sheet I have a cheat sheet that is uploaded to the CORD website or you can me at: I will be more than happy to help you. Just give me a call or an .