MATCH MEETING CLASS OF 2010 Tuesday, April 28, 2009

The Match 4200 programs 25,000 residency positions 37,000 applicants 16, grads US schools 21,000 independent

Agenda for this afternoon 1. Alphabet soup – what do all those acronyms mean? 2. How does the match process work? 3. Timeline – what do I need to do when? 4. HELP! Who do I go to for what?

1. Alphabet Soup FREIDA 1.AMA data base of residencies FREIDA NRMP 2.Program that runs the computer which matches applicant to program NRMP SF match 3.Program that runs the computer service for ophthalmology, child neurology: SF match ERAS 4.Application document service for most of you ERAS CAS 5.Application document service for some of you CAS

1. Alphabet Soup ERAS (for most), CAS (for a few) = the service that collates and submits all the documents you enter to the programs you choose NRMP (for most), SF match, Urology Match, Military Match = computer service that actually matches applicant with program according to the rank lists submitted YOU WILL NEED TO REGISTER FOR BOTH: one or more document distribution systems one or more match systems

Fees ERASUp to 10 programs$ Add’l $8 each Add’l $15 each > 31Add’l $25 each NRMPRegistration$40 per specialty 1 – 20 programsNo add’l $$ > 21$ 30 per program Supplemental 1-20No add’l charge Supplemental > 21$ 30

How does the Match work? YOU Complete app Send to programs you are interested in Accept and go to interviews Complete your rank listTHEY Download apps Offer and carry out interviews for candidates in which they are interested Complete their rank list the Big Computer in the sky (NRMP/SF) compares lists, matches you with the highest of your choices possible

How does the Match work? THE MATCH AGREEMENT IS A LEGALLY BINDING CONTRACT If you enter the NRMP or SF match, you are obligated to accept your placement. As with any contract, there are significant legal consequences for breaking the contract.

Residency Application  actual application  C-V items – ERAS format  Transcript  USMLE  Personal Statement  photo  Letters of Recommendation

TIMELINE DO: Bio form Meet with AD about MSPE (Dean’s Letter) Identify core advisors in specialties of interest Register for USMLE THINK ABOUT: What do I want do do when I grow up? Electives – M4 schedule Letters of recommendation NOW-JUNE

USMLE DEADLINES Step 2 CK – MUST TAKE by Nov 30 – NO EXCEPTIONS! Step 2 CS – MUST TAKE by Dec 31 - NO EXCEPTIONS! Why? You cannot graduate until you have passed step 1, step 2 CK and CS

TIMELINE DO: Department dinners Meet with dep’t advisors Careers in Medicine (AAMC) THINK ABOUT: What do I want do do when I grow up? What do I need to do to clarify specialty choice? What type of program? Geography issues? Now -June

TIMELINE DO: Put together CV Meet with letter writers Meet with department chair (s) Meet with AD to review MSPE Get copy of transcript Personal statement THINK ABOUT: What do I want do do when I grow up? What do I need to do to clarify specialty choice? What type of program? Geography issues? May - Aug MAKE SURE YOU ARE REGISTERED FOR USMLE!

TIMELINE DO: Register with ERAS – July 15 myERAS opens to students Need token (like a password) from Joanne Colligan Your unique number will make sure all your info gets to the right places July - Aug

TIMELINE Letters of Recommendation: Most programs request Chair’s letter and 3 additional Can send different letters to different programs At least 1 –2 from specialty in which you are applying Ideal letter writers: Full time faculty (not community faculty, not fellows, not residents) Know you well Higher the academic rank, the better Aug

TIMELINE Letters of Recommendation: Meet personally with writers Bring ERAS cover sheet, ERAS ID number Therefore, you should be already registered for ERAS when you meet writers Bring CV, personal statement if possible Sept 30 Ask to have done by Sept 30 Aug

MSPE Medical Student Performance Evaluation aka “Dean’s Letter” 5 sections: Identification Data Distinguishing Characteristics Pre-clinical Record Clinical Record Summary Paragraph APPENDICES Evaluations from clinical years Medical School Information Page Grade Distribution Graphs Preclinical Courses Clinical Clerkships

TIMELINE Complete application, upload on ERAS Personal profile (CV), transcript, USMLE scores, personal statement Meet with dept / specialty advisors Strategy Identify programs of interest Send applications to programs of choice Sept 1 1 st date available = Sept 1 Make sure letters of recommendation are in ERAS has document tracking function Sept - Oct

TIMELINE Make sure application, including letters of recommendation, is complete BEFORE NOV 1 Meet with dept / specialty advisors Interview strategy Continue to identify programs of interest Respond to early interview requests Oct

TIMELINE Nov 1 MSPE released to programs Nov 1 Programs review app and offer interviews Respond to interview requests REMEMBER USMLE DEADLINES!!! Nov

TIMELINE Interviews Remember clerkship / elective attendance policy Non clinical time is available for interviews A maximum of three days may be granted at the discretion of the course director as interview time. Nov - Jan

TIMELINE Finish up with interviews Remember clerkship / elective attendance policy Rank list Work with your advisors!!! Can work with at NRMP site, can re-order before final submission mid Feb Final list due mid Feb (exact date not yet avail) Jan - Feb

MATCH DAY !! NRMP Match: Thursday, March 18, 2010 Noon EST

Early Matches Urology – through urol society (AUA) – link from SF Applications over summer Interviews in fall List due end Dec / early Jan, Match mid Jan SF match PG 2 Ophthalmology Sept 2 CAS Jan deadline for list to SF match Match date Jan 15 PG 3 child neurology This year, Neurosurg will switch to NRMP Military Match Each branch has a system – individual advice

OTHER KEY ISSUES Couples Match PG 2 positions (anesthesia, radiology, dermatology, etc) Shared Residency Competitiveness of Programs NRMP Data (nrmp.org) Trends

GENERAL RESOURCES Ken Iverson “Getting Into a Residency” First Aid for the Match Zone and “Careers in Medicine” site C-V personal statement preparation for interview

WEB RESOURCES Careers in Medicine website password: AAMC number the ZONE my class>residency ama- assn.org/ama/pub/category aamc.org/eras/myeras nrmp.org sfmatch.org

We’re from the administration and we’re here to help you! Dr. Harvey and Dr. Pettigrew Your Advisory Deans MSPE Any Questions, Problems, Concerns Joanne Colligan: ERAS, token, NRMP officer, early matches, entering letters of recommendation, Jaque of all things Match. etc!!!! Yvonne Harlow: 4 th year scheduling Transcript info