1 Roadmap to Residency Application to the Match

2 Agenda 11:15-11:30Overview Strolling thru the Match Dr. Roytesa Savage (Dr. Lawson) 11:30-11:50Strolling thru the Match-CV and Personal Statement Dr. Cassandra Acheampong 11:50-12:00Break 12:10-12:40Overview of the ERAS Process and NRMP Ms. Kelly Lancaster 12:40-1:00Pearls for 4 th yearDrs. Luan Lawson and Roytesa Savage

3 Goals of this Presentation After this workshop you will: – Understand the mechanics of the residency application process – Understand how to present yourself as a strong viable candidate – Learn how to develop a strong CV and Personal Statement – Pearls to Transition from Medical School to Residency

4 ERAS Applicant Timeline DateActivity Mid-late June 2010 MyERAS User Guide available in PDF (download by chapter or in its entirety on our Web site). Schools may begin to generate and distribute MyERAS tokens to applicants. July 1, 2010 MyERASMyERAS Web site opens to applicants to begin working on their applications. ERAS Support Services at ECFMG will begin generating and distributing tokens to IMGs. Osteopathic applicants may begin selecting and applying to osteopathic training programs only. July 15, 2010 Osteopathic training programs may begin contacting the ERAS PostOffice to download application files. September 1, 2010 Applicants may begin applying to ACGME accredited programs. ACGME accredited programs may begin contacting the ERAS PostOffice to download application files. October 15, 2010MSPEs are released to AOA accredited programs.* November 1, 2010MSPEs are released to ACGME accredited programs.* December 2010Military Match

5 January 2011Urology Match February 2011Osteopathic Match March 2011NRMP MatchNRMP Match results will be available. May 31, 2011ERAS PostOffice will close to prepare for the 2012 season.

6 Other Important Dates Step 2 CK* (need to take and pass by April 2010) September 30 Completion of MyERASSeptember 1 Step 2 CS (need passing CS score by April 2010)** December 30 MSPE, LORsNovember 1 Rank order list beginsJanuary 15 ROL deadlineFebruary 23 * Step 2 CK from 184 to 189 **Step 2 CS some programs did not rank students that did not have a score back by ROL

7 Step 2 CS 2010 Reporting Schedule Released June 12, 2009 Testing PeriodReporting Period For examinees who testReporting start dateReporting close date Jan 1 through Feb 27Mar 31Apr 28 Mar 1 through Mar 27Apr 21May 19 Mar 28 through May 15Jun 16Jul 14 May 16 through July 17*Aug 18Sep 15 Jul 18 through Sep 11Oct 13Nov 10 Sep 12 through Nov 6Dec 8Jan 5, 2011 Nov 7 through Dec 31Feb 2, 2011Feb 23, 2011

Step 2 CS 2011 Reporting Schedule Released May 25, 2010 Testing PeriodReporting Period For examinees who testReporting start dateReporting close date Jan 1 through Jan 29Mar 2Mar 23 Jan 30 through Mar 26Apr 27May 25 Mar 27 through May 14Jun 15Jul 13 May 15 through July 16*Aug 17Sep 14 Jul 17 through Sep 10Oct 12Nov 9 Sep 11 through Nov 5Dec 7Jan 4, 2012 Nov 6 through Dec 31Feb 2, 2012Feb 22,

9 THE PROCESS Decision Making: Selection, Interview, Ranking and Matching

10 Choosing Programs Gather info about various programs – Location, type, number of interns, etc. – What are requirements, deadlines Send application to different programs – Check to see if program(s) participate in ERAS Interview at certain programs – Seek more info about programs Decision making---rank order list – Maintain your priorities, needs

MSPE’s ½ done by each Student Affairs Dean Schedule early – Watch for the letter from our office with your assigned Dean Come prepared with form that is attached Released November 1st 11

LOR’s Should be asking people now Look at websites of programs and determine what they want (i.e Chairman’s letter, numbers of letters) Give them a deadline 12

13 Questions to ask yourself… What are/were your original goals when you decided to become an MD? Are they still valid? What do you value about he MD role? What type of MD/Patient relationship do you find rewarding? What type of lifestyle do you want for yourself (family, income, time for interests)? In what type of community do you want to practice; clinical setting? What skills (interpersonal, analytical, technical, etc.)? Are there particular situations/types of patient encounters that make you feel uncomfortable, feel unsuited?

14 Careers in Medicine (CiM) Understanding yourself – Self-assessment Career Exploration – Exploring options Decision making – Choosing a specialty Implementation – Getting into residency Specialty pages

15 Selecting a Program Be realistic in selection – Don’t eliminate because you think you’re not strong enough – Understand the type of program Keep open mind about quality of programs – Even if you have not heard of it – Even if it is small Consider finances – AAMC sponsors flight discounts Consider critical factors

16 Critical Factors Geographic locations Type of institution Age and stability of program Academic reputation Call schedule, supervisory structure, other support Faculty to resident ratio Structure and flexibility of curriculum Physical characteristics of the hospital Other training programs in hospital Patient population (racial, gender, SES mix, etc.) Community Opportunities for postgraduate training (fellowship) Others

17 Critical Factors Program Issues – Morale of current housestaff – Accreditation status – Program quality – Program size – Support for research and teaching – Evaluation process (timing and format) Personal Issues – Housing – Cost of living – Spousal and family opportunities Residency Agreement &Stipend Issues – Leave, vacation, sick, professional – Benefits: health, liability, disability – Others

18 More Critical Factors As you learn more about the specialty areas under consideration, you need to look closely at the nature of the work and consider your preferences for different aspects of the work, such as: – Inpatient vs. outpatient services – Working with different age ranges – Working with one or both genders – Experience with general practice vs. a specialty – Breadth vs. depth of patient problems – Short-term vs. long-term/continuous care – Direct vs. indirect communication – Contact with family members vs. direct contact with patients

19 Interviewing Look at program and its attributes – Assess how compatible you are with it – Assess comfort level – Assess strong/weak points of program Sell yourself – Why you are an asset – Showcase your strengths, skills

20 Scheduling Interviews September – January (majority Nov-Jan) Schedule your high ranking programs after you have had some experience on the trail Confirm your appointment via a call a week before your scheduled time Try to tour the community

21 Tips for Interviewing Research the program prior to interview Research the community resources, points of interest Write down questions that you want to ask – Questions for each type of person (director, residents, etc.) – May ask the same question more than once Use a Pros and Cons list after each interview(evaluate using it) Don’t dominate the conversation Send “Thank You” letters/notes

22 Understanding the Match Process Don’t overestimate yourself Don’t underestimate yourself Do not list programs that you do not want to go to Order is important Don’t be too narrow / short

23 Things to consider… Rank programs that represent your true preferences Rank programs in order according to those preferences Rank all programs that are acceptable to you

24 Match Week Timeline Noon Eastern Standard Time (EST) on the Monday of the program through NRMP – Those students who learn on Monday that they were unsuccessful in the Match begin the Scramble process – 12:00 non EST on Tuesday of Match Week, the Dynamic List of Unfilled positions is posted to the NRMP web site, and at this time students may begin the Scramble process. Match Week when the actual match results are posted to the NRMP web site.

25 Resources CiM Specialties page – has information on 112 specialties and subspecialties that include the nature of the work, personal characteristics (including interests, values and personality), training and residency information, match data, workforce statistics, salary information – links to over 1,000 journals, publications, and specialty and academic societies. FREIDA Online – provides statistical information about each specialty, as well as info about ACGME accredited residency programs and institutional offerings by specialty and geographic location. Choosing a Medical Specialty—The AMA provides this bibliography of links for more information on specialty areas. It includes links to the AMA web pages for 102 specialties.

26 Resources Roadmap to Residency: From Application to the Match and Beyond (AAMC) Getting into A Residency: A Guide for Medical Students (Kenneth V. Iserson MD) Academic Support & Enrichment Center (Resources for M4s, CV & Personal Statement) NRMPs Results and Data Match Book &cfid=1&cftoken=6DDA A2-4DDD-B35F4EEC9F809F08 or by phone order at (202) &cfid=1&cftoken=6DDA A2-4DDD-B35F4EEC9F809F08

27 YOUR CREDENTIALS Personal Statement and CV –Dr. Acheampong

YOUR APPLICATION ERAS-Ms. Lancaster 28

SURVIVAL Pearls and Tips for 4 th year-Drs. Lawson and Savage 29

1. Pick an Advisor Make sure you have spoken with someone in your specialty about your schedule Have them read your personal statement and review your CV Talk with them about where you want to go Dream big but make sure you have a reality check

2. Know the Timeline Know the due dates of ERAS and NRMP Know the dates of your specialty and each program – may need to visit each website Give yourself deadlines

3. Interviews Cancel the interview if you decide not to go – Help another Brody brother or sister Try to go to the dinner the night before – Even if it at a place that you are not really interested in – Don’t drink – Listen to the residents

3. Interviews Know that residency program directors talk Do Mock Interviews On the interview trail, get to know the interviewees Be nice to the “secretaries” or support staff – They are usually the ones putting in the ROL

4. There are 4 years of medical school Know the Expectations of your Rotation Do Talk with Course Directors Show up

5. Paperwork Drop/Adds – Get then done IDS-consider asking the person to make a course You’ve matched – Make sure you fill out the paperwork for residency honestly……

6. Absences You are expected to show up Make sure you notify Student Affairs and your rotation “ask” about missing time for interviews; don’t “tell” the course director

7. I’m a 4 th year-I don’t have to do that! If on any rotation, you are expected to work like an intern (from course directors) Don’t believe “everything” the previous 4 th years have said – Rotations are changing…… – Course directors are changing….. – Departments are changing……

8. Constructive Feedback Evaluations be honest State problem – Consider giving a solution Concerns about course – Talk with course director (student affairs)

9. Communication is Key Facebook Myspace

10. Enjoy Yourself 4 th year was the best year of medical school for me You’ll be doing your specialty for x number of years – Explore other things – Do things that you may not ever see again Go make us proud

Summary Rank all the programs you really want, without regard to your estimate of your chances with those programs. Include a mix of both highly competitive and “less competitive” programs within your preferred specialty. 41

Summary (cont.) Include all of the programs on your list where the program has expressed an interest in you and where you would accept a position. Have a Plan B. If you are applying to a competitive specialty, and if you would want to have some residency position in the event you are unsuccessful in gaining acceptance to a program in your preferred specialty, rank also your most preferred programs in an alternate specialty. 42

Summary (cont.) Include all of your qualifications in your application, but know that you do not have to be AOA, to have the highest USMLE scores, to have publications, and to have participated in research projects to successfully match 43

44 QUESTIONS AND ANSWERS