Homework 1 Hints

Homework Tips (General) Go through and do the ENTIRE homework in the same time period – You will use all of the material from chap 1 & 2 Guided Exercises to do the chap 2 Applied Exercise!! – You will probably forget how to do steps if you split up the work – Go in order of the steps (some steps build) – Give yourself AT LEAST 3-4 hours to do the homeworks

Homework Tips (General) Compact & Repair may fix a strange bug or action in your database – Use when in doubt SAVE OFTEN Keep track of what file version(and the name) that you are submitting Read the text step-by-step CAREFULLY. Homework is graded so that ALL steps must be completed (you cannot skip around and choose) Check that what you are modifying in design views is working in other views and looks right!

Homework (General) Save Database First Open with Access 2013 always Always “Enable Content” at the top of the database Both Object Type and All Access Options should be selected and displayed on the left side of your database.

Homework #1 “Canned” Input Mask – Simply, (XXX) XXX – XXXX Creating a Drop-Down Menu – Switch to DESIGN VIEW – Highlight (or Create) chosen field – Under “Data Type” select “Lookup Wizard” – Select: “I Will Type In The Values I Want”

Homework #1 Date Function: Date() – Not a trick – Validation rule – Returns today’s date – Mathematical Rules: <> - Date cannot equal today > - Date must be greater than today

Homework #1 Resumé – You must insert your resumé If you do not have a resumé: make one DO NOT USE SOMEONE ELSE’S – DO NOT PUT IN YOUR SOCIAL SECURITY NUMBER

Homework #1 Grade break down: – Chap #1 GE 20% – Chap #2 GE 20% – Chap #2 AE 60% Representative of most homework**

Homework #1 Chap #1 Guided Exercise – Self explanatory Chap #2 Guided exercise – You MUST be in DESIGN view for steps #8-22 Pay attention to “General” and “Lookup” tabs at the bottom of the screen in design view Data type is “TEXT” unless otherwise stated in design view – Step #9: “Caption” property is on the bottom of the screen – Step #10: “validation text & rule” are also on the bottom of the screen and are 2 separate fields

Chap #2 Guided Exercise Help Step #11 – Make sure to set format property (at the bottom of the screen) to SHORT DATE Step #14 – Consider when doing the Applied Exercise Step #16-#21 – how to make a drop down** used in AE Also forces user to ONLY select one of the pre-selected options (cannot add their own options, aka: cities) (step #21) Step #22 forces the user to select an option (cannot be left blank) – Lookup wizard should run once data type is selected Step #22 – Make sure to add your own record**

Chap #2 Applied Exercise Step #1 – Steps #16-21 in Guided Exercise Step #2 & #7 – Fill in the table in datasheet view Step #3 – Create a new table Add Field names “TitleCode” and “TitleName” in DESIGN view Insert data MGR, MANAGER, etc in DATASHEET view

Step #4 – Step #8 &9 in GE – Field size: # of characters user is allowed to input – Caption: The Titles of each column in the table (field names) Make sure these field names make sense – Ex. Change “F Name” to “First Name” – Ex. Make sure you changed “ ” to “ address” Chap #2 Applied Exercise

Step #5 (DO NOT TRY TO HARD CODE!) – Go back to “employees” table in DESIGN VIEW – Chose datatype “lookup wizard” FIRST – You will use the table “titles” for your drop down (read carefully). Step #6 – Step #20 GE

Step #8 & 9 – READ CAREFULLY – Use >,<,= etc. in front of the function “Date()” – Ex. Validation rule: > Date() This requires the date entered to be before or equal to TODAY’s date (nothing is in the parenthesis) Step #10&11 – Use “attachment” datatype (makes the most sense correct?) – You MUST attach YOUR resume Your name must be on it Chap #2 Applied Exercise

Step #12 – Just add a field in DESIGN view (simple) Step #13 (DESIGN view) – CUSTON IMPUT MASK do not give up & USE F1 and SEARCH “INPUT MASKS” choose “Control data entry formats with input masks”Control data entry formats with input masks – You may want to take the Phone number input mask and modify it. – are used to indicate uppercase and lower case. – “L” letter symbolize only a letter (requires a letter be entered) – “0” number symbolizes a number (requires a number to be entered) – “\” indicates that a certain symbol/number/letter etc. be shown Step #14 – Go to datasheet view and CHECK to see that your input mask works by adding employee codes to each record (entry). Chap #2 Applied Exercise

Troubleshooting Errors: If you have a “Titlecode” field error in the Employees table when setting up the Employees Table. – Go to “Database Tools” Click on “Relationships” Delete line connecting “Title” to “Employees” Delete “Titlecode” field in the employees table. Re-Create a “Titlecode” field (re-start).