National Museum of Australia Managing Exhibitions with EMu Latvian silver-coloured metal brooch with amber coloured bead Photo: George Serras

Overview 1.Database Requirements and Modifications made 2.Exhibition Example 3.Users, Output and Problems

Database Requirements  Accessible  Searchable  Reportable  Manage:  large exhibitions,  travelling exhibitions,  gallery design and mounts,  installs, changeovers and de install dates

Modules  Catalogue  Objects  permanent information  Events  permanent, temporary and travelling NMA exhibitions  Exhibit Items  Custom built module  Automatically created when a Catalogue record is attached to an Event

Example Exhibition: Australian Journeys Debrie Parvo model 'L' 35mm hand-crank movie camera used by Frank Hurley Photo: George Serras

Event Records  Exhibitions divided into numerous event records  Hierarchy of event levels  Program  Module  Exhibit Name  Story

Event Records

Hierarchy Tab

Linking Event records: Program  Module 01  Exhibit Name  Story 01.11

Numbering Events  Purpose: order event records  Use the Title field  Programs: no number  Modules: 01 – 90  Exhibit: –  Story: 01.11,01.12

Attached at Story level Adding Catalogue Records

Events Module: Event Code  A unique, four character alphanumeric string that represents the Event  Used for searching in the Event, Catalogue and Exhibit Items  Do not make the event code an actual word  Example: Australian Journeys = AJYS

Event Code: Exhibit Items

Moving from Module to Module Cricket bat autographed by the English Women’s Cricket Team (1934) Photo: NMA

Moving from Module to Module Event to Catalogue:

Moving from Module to Module Catalogue to Event

Event to Exhibit Items Moving from Module to Module

Catalogue to Exhibit Items Moving from Module to Module

Exhibit Items to Catalogue or Events

Exhibit Items to Catalogue or Events: View < Attachments < Current Records Moving from Module to Module

Exhibit Items to Catalogue or Events: Attachments Moving from Module to Module

NMA users Curatorial  Events records  Attaching objects  communication  reports Registration:  Object movements  Outward Loans Conservation  Tracking object’s display time Exhibitions  Project management

Exhibit Items List

Exhibit Information Sheet

Changeover Report

Problems we have faced  Not updated  Date changeovers are hard to track  Moving between Exhibit Items and Catalogue

Managing Exhibitions with EMu Conclusions Victa 'New Utility' Series 70 2-stroke lawn-mower, c.1968 Photo: George Serras