FACILITIES DIRECTORATE SENIOR MANAGEMENT RESTRUCTURE NHS GRAMPIAN NHS Grampian - staff heavily involved in the Facilities Directorate Senior Management Restructure, looking at various structures and deciding which one would work best including finding alternative structures. One of the changes has been the formulation of a Partnership Forum for areas in Soft Facilities. Looking to introduce Partnership Forums into every service area.

FACILITIES DIRECTORATE SENIOR MANAGEMENT RESTRUCTURE 1.Involved in discussions – NHS Grampian – staff heavily involved in the Facilities Directorate Senior Management Restructure, looking at various structures and deciding which one would work best including finding alternative structures. Either through arranged meetings or correspondence and updates, there was an open consultation on shaping the future senior management structure. Various options were discussed with the group until such times as a structure that was safe, effective and person centred was put forward for agreement, but importantly affordable and sustainable. We are also currently undertaking a service design which is formally being reviewed via a group involving staff/manager reps from each of the areas affected, but also staff side rep, unions reps and HR. These meetings are held fortnightly, with a formal briefing at the first meeting, followed by a proposed structure for consultation. We are now in the position of having a final agreed structure with next steps to write job descriptions for changed posts for review/grading, then apply the Organisational Change Policy to ensure there is a fair, transparent and equitable process to fully implement the change. As part of continuous service improvement lifecycle, we have agreed to have a review 6 months after new structure is in place.

2.One of the changes has been the formulation of a Partnership Forum for areas in Soft Facilities. Across Facilities, we have a number of forums for partnership working. There is an overall Facilities Partnership Group, with Hard and Soft Facilities Management groups for each of the specialist areas. Some of the groups are well established and working well, whilst others are in their infancy, but will improve in time to build the trust and cooperation of open partnership working. 3.Looking to introduce Partnership Forums into every service area. Please provide any relevant information including a key contact. The Deputy General Manager and Facilities Staff Side Partnership Rep in 2014 have jointly attended most of the partnership groups and remaining planned over the next few months to promote the importance of the Staff Governance Standard. There are a number of areas of good practice with groups that meet regularly, are well attended by staff, trade unions and management, covering Maintenance and Technical Services, Porters, Linen and Laundry, Decontamination, Transport, Domestics and Catering.

KEY CONTACTS Maintenance and Technical Services – Graham Mutch Porters – Ted Reid Linen and Laundry – Linda Paterson Decontamination – Jackie Mcconnachie and Jamie McAllister Transport – Karen Campbell-Grey Karen Domestics – Andrea Taylor Catering – Elinor McCann