Ohio Child Licensing and Quality System (OCLQS) ‘My Staff Profiles’ Guide-ODE Providers

OCLQS Web Portal ‘My Staff Profiles’ ODE My Programs Once you have logged in to OCLQS, click the ‘My Programs’ tab at the top of the page. If you are associated with multiple programs, you will be required to select a specific program from the grid. Click on the hyperlink in the ‘License’ column associated with the program that you wish to view. You will be directed to the ‘Program Information’ screen. My Programs Once you have logged in to OCLQS, click the ‘My Programs’ tab at the top of the page. If you are associated with multiple programs, you will be required to select a specific program from the grid. Click on the hyperlink in the ‘License’ column associated with the program that you wish to view. You will be directed to the ‘Program Information’ screen.

OCLQS Web Portal ‘My Staff Profiles’ ODE Program Information Screen This screen displays licensing information about the program you selected on the ‘My Programs’ screen (see previous slide). Select ‘My Staff Profiles‘ from the accordion menu on the left side of the page. You will be directed to the ‘My Staff Profiles’ screen. Program Information Screen This screen displays licensing information about the program you selected on the ‘My Programs’ screen (see previous slide). Select ‘My Staff Profiles‘ from the accordion menu on the left side of the page. You will be directed to the ‘My Staff Profiles’ screen.

OCLQS Web Portal ‘My Staff Profiles’ ODE My Staff Profiles Screen (ODE Provider View) Access this screen by clicking ‘My Staff Profiles‘ on the accordion menu on the left side of the ‘Program Information’ screen (see previous slide). For ODE Providers, staff member details are added manually. To add a new staff member, click the ‘Add Staff Member’ button at the bottom of the page. You will be directed to a blank ‘Staff Member Detail’ screen. To view existing staff members, you may use the filters at the top of the page to search the Staff Profiles for your program by: Staff Member Name or Position. Click ‘Filter’ to apply the filter. Click ‘Clear’ to clear the filter. To view or edit details about existing staff members, click the ‘Details’ hyperlink in the ‘Link’ column. You will be directed to the ‘Staff Member Detail’ screen. My Staff Profiles Screen (ODE Provider View) Access this screen by clicking ‘My Staff Profiles‘ on the accordion menu on the left side of the ‘Program Information’ screen (see previous slide). For ODE Providers, staff member details are added manually. To add a new staff member, click the ‘Add Staff Member’ button at the bottom of the page. You will be directed to a blank ‘Staff Member Detail’ screen. To view existing staff members, you may use the filters at the top of the page to search the Staff Profiles for your program by: Staff Member Name or Position. Click ‘Filter’ to apply the filter. Click ‘Clear’ to clear the filter. To view or edit details about existing staff members, click the ‘Details’ hyperlink in the ‘Link’ column. You will be directed to the ‘Staff Member Detail’ screen.

OCLQS Web Portal ‘My Staff Profiles’ ODE Staff Member Detail (ODE Provider) Add Staff Member To access this screen, click the ‘Details’ hyperlink in the ‘Link’ column of the ‘My Staff Profiles’ screen. You will be directed to the ‘Staff Member Detail’ screen (see previous slide). Once you are on the Staff Member Detail page, you may add new staff members. Please note: All fields with asterisks are required. You may either type your responses or use the drop down arrows to select the appropriate responses. Date fields prompt a calendar to appear. When the calendar appears, select the month, day and year that applies. When all of the responses have been supplied, you may do one of the following; Click ‘Save & Add’ to retain the staff member information and add it to the Staff Profile grid. You are now able to add another staff member. Click ‘Save & Exit’ to save the staff member information and exit the Staff Member Detail Screen. Click ‘Delete Member’ to remove the staff member information. Please note, only manually added staff members may be deleted. Click ‘Exit’ to discard any changes and return to the ‘My Staff Profiles’ screen. Staff Member Detail (ODE Provider) Add Staff Member To access this screen, click the ‘Details’ hyperlink in the ‘Link’ column of the ‘My Staff Profiles’ screen. You will be directed to the ‘Staff Member Detail’ screen (see previous slide). Once you are on the Staff Member Detail page, you may add new staff members. Please note: All fields with asterisks are required. You may either type your responses or use the drop down arrows to select the appropriate responses. Date fields prompt a calendar to appear. When the calendar appears, select the month, day and year that applies. When all of the responses have been supplied, you may do one of the following; Click ‘Save & Add’ to retain the staff member information and add it to the Staff Profile grid. You are now able to add another staff member. Click ‘Save & Exit’ to save the staff member information and exit the Staff Member Detail Screen. Click ‘Delete Member’ to remove the staff member information. Please note, only manually added staff members may be deleted. Click ‘Exit’ to discard any changes and return to the ‘My Staff Profiles’ screen.

OCLQS Web Portal ‘My Staff Profiles’ ODE Staff Member Detail (ODE Provider) View/Edit Staff Member Details To access this screen, click the ‘Details’ hyperlink in the ‘Link’ column of the ‘My Staff Profiles’ screen. You will be directed to the ‘Staff Member Detail’ screen (see previous slide). Once you are on the Staff Member Detail page, you may view or edit details about staff members that have already been entered. Please note: Previously entered staff member details may be edited up until the desk review has been completed. You may either type your responses or use the drop down arrows to select the appropriate responses. Date fields prompt a calendar to appear. When the calendar appears, select the month, day and year that applies. Please note: Previously entered staff member details may be edited up until the desk review has been completed. Staff Member Detail (ODE Provider) View/Edit Staff Member Details To access this screen, click the ‘Details’ hyperlink in the ‘Link’ column of the ‘My Staff Profiles’ screen. You will be directed to the ‘Staff Member Detail’ screen (see previous slide). Once you are on the Staff Member Detail page, you may view or edit details about staff members that have already been entered. Please note: Previously entered staff member details may be edited up until the desk review has been completed. You may either type your responses or use the drop down arrows to select the appropriate responses. Date fields prompt a calendar to appear. When the calendar appears, select the month, day and year that applies.

OCLQS Web Portal ‘My Staff Profiles’ ODE Staff Member Detail (ODE Provider) View/Edit Staff Member Details 4. When all of the responses have been supplied, you may do one of the following; Click ‘Save & Add’ to retain the staff member information and add it to the Staff Profile grid. You are now able to add another staff member. Click ‘Save & Exit’ to save the staff member information and exit the Staff Member Detail Screen. Click ‘Delete Member’ to remove the staff member information. Please note, only manually added staff members may be deleted. Click ‘Exit’ to discard any changes and return to the ‘My Staff Profiles’ screen. Click ‘Cancel’ to discard any changes and return to the ‘My Staff Profiles’ screen. Please note: Previously entered staff member details may be edited up until the desk review has been completed. Staff Member Detail (ODE Provider) View/Edit Staff Member Details 4. When all of the responses have been supplied, you may do one of the following; Click ‘Save & Add’ to retain the staff member information and add it to the Staff Profile grid. You are now able to add another staff member. Click ‘Save & Exit’ to save the staff member information and exit the Staff Member Detail Screen. Click ‘Delete Member’ to remove the staff member information. Please note, only manually added staff members may be deleted. Click ‘Exit’ to discard any changes and return to the ‘My Staff Profiles’ screen. Click ‘Cancel’ to discard any changes and return to the ‘My Staff Profiles’ screen.