Teaching RDA Train-the-trainer course for RDA: Resource Description and Access Presented by the National Library of Australia September – November 2012 This work is licensed under the Creative Commons Attribution 3.0 Australia License

Module 8 Attributes of Persons, families, corporate bodies (RDA Section 3)

Section 3 Learning Outcomes Identify data elements recorded in name authority records Construct access points for persons, families and corporate bodies

Section 3 Overview Covers Recording attributes (in authority record) Constructing access points Variant access points Does NOT cover Choosing access points – See Section 6: Relationships to persons, families and corporate bodies.

Section 3 Overview (Cont.) NEW entity for Family Identifiers – URIs associated with persons, families and corporate bodies OR the surrogate for same (eg. authority record) – Core element – No truly international system as yet

Section 3 Overview (Cont.)

Chapter 8: General guidelines Section 3

Chapter Core elements Recording attributes – Core – Core if needed to distinguish between similar names Constructing access points “Core” elements do not apply “Preferred name” + selected elements if needed

Chapter Language and script Preferred Name Language that appears in the source Alternative to transliterate Other elements Check each rule for differences Generally, language of agency

Chapter General guidelines Capitalisation Numbers expressed as numerals or words Diacritics Hyphens Initials and acronyms Abbreviations

Chapter 8 Other guidelines Access points – Summary of detailed instructions in each chapter – “Constructing access points” = Authorised access point Variant access points Scope and date of usage – Scope notes 8.11 Undifferentiated name indicator – MARC 008/32

Chapter 9: Identifying Persons Section 3

Chapter 8 and 9 Scope of “person” RDA – “An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)” RDA 9.0 – fictitious entities Miss Piggy, Snoopy, Dr. Who, etc. LC RDA: NASIG Module 4

Chapter 9 Examples of expanded scope 100 0# $a Miss Piggy $a Miss Piggy’s guide to life / $c by Miss Piggy as told to Henry Beard # $a Beard, Henry # $a Queen, Ellery $a The glass village / $cby Ellery Queen [identity created by Frederic Dannay and his cousin Manfred B. Lee] 100 1# $a Ling Yeow, Poh $a Poh’s kitchen / $c Poh Ling Yeow.

Chapter Attributes The usual suspects – Name, title, fuller form, dates, profession or occupation, biographical information. Other information associated with names – Gender, affiliation, country, address, language, field of activity. Core attributes/elements – Name, Dates, Title, Other designation, Identifier.

Chapter Preferred name Establish all entities associated with a person Include in name element (ie MARC 1XX $a) – Terms of relationships Eg. Sr, Jr. – Terms of address Eg. Dr, Mr, Mrs (only used in certain circumstances)

Chapter 9 Preferred name 100 1_ $a Baron Cohen, Sacha $d _ $a Cohen, Sacha Baron, $d _ $a G., Ali, 400 0_ $a Ali G _ $a Sagdiyev, Borat 400 1_ $a Borat 100 1_$a Beeton, Mrs _$aDavis, Samuel, Jr. Multiple identities of same person Terms of relationship and address now in $a

9.3 Dates Date of birth and/or death, period of activity Core in authority record Not core in access point unless need to distinguish New MARC 046 field in authority – $f and $g for birth and death dates – $s and $t for period of activity No abbreviations

9.3 Dates 046 ## $f1836 $g # $a Beeton, Mrs 046 ## $f # $a Macready, William, $d ## $f ## $a Johnson, Anna Marie, |d 1973-

9.4 Title 9.5 Fuller form Title Core in authority record and required in access point – Only royalty, nobility, titles of honour, and ecclesiastical rank Fuller form Core if needed to distinguish Can record in access point even if not needed New MARC 378 field in authority record

New Elements Gender (RDA 9.7; MARC 375) Place of Birth (RDA 9.8; MARC 370) Place of Death (RDA 9.19; MARC 370) Country Associated with the Person (RDA 9.10; MARC 370) Place of Residence (RDA 9.11; MARC 370) Address of the Person (RDA 9.12; MARC 371)

More New Elements Affiliation (RDA 9.13; MARC 373) Language of the Person (RDA 9.14; MARC 377) Field of Activity (RDA 9.15; MARC 372) Profession or Occupation (RDA 9.16; MARC 374) Core for NLA if readily ascertainable Biographical Information (RDA 9.17) Identifier (RDA 9.18) Core for NLA

100 1_ |a Baron Cohen, Sacha |d _ |a Cohen, Sacha Baron, |d |a Hammersmith, London 374 |a comedian 375 |a male 377 |a eng

Chapter Authorized access points RDA : how to put together the elements to construct an authorized access point [with links back to specific elements] – Preferred name is the basis – Additions to the name as instructed under – , in that order, as applicable LC RDA: NASIG Module 4

Chapter 9 Additions to the preferred name : title or other designation associated with the person (required) : date of birth and/or death * ^ : fuller form of name * ^ : period of activity of person * ^ : profession or occupation * LC RDA: NASIG Module 4 * = if needed to distinguish; ^ = option to add even if not needed

Example records cz a n n| acannaabn |n aaa c 010 __ |a no __ |a (OCoLC)oca __ |a IArlh |b eng |c IArlh 053 _0 |a PR6119.C _ |a Scarrow, Simon 670 __ |a Under the eagle, 2001, c2000: |b t.p. (Simon Scarrow) jkt. (college teacher; lives in Norfolk, England) Source:

Example records cz a n n| acannaabn |n aaa c 010 __ |a no __ |a (OCoLC)oca __ |a IArlh |b eng |c Iarlh |e rda 053 _0 |a PR6119.C _ |a Scarrow, Simon 374 __ |a teacher 375 __ |a male 377__ |a eng 670 __ |a Under the eagle, 2001, c2000: |b title page. (Simon Scarrow) jacket. (college teacher; lives in Norfolk, England) Source:

Example records nz a n n| azannaabn |a aaa 010 __ |a nb __ |a (Uk) __ |a Uk |b eng |c Uk |e rda 046 __ |f _ |a Johnson, Anna Marie, |d __ |a Theology 373 __ |a Garrett Theological Seminary |2 naf |s __ |a theologian 375 __ |a female 377 __ |a eng 670 __ |a The Reformation as Christianization, 2012: |b title page (Anna Marie Johnson) verso (born 1973; Visiting Assistant Professor of Reformation History at Garrett-Evangelical Theological Seminary since 2010) Source:

Example records cz a n n| azannaabn |n aaa c 010 __ |a no __ |a (OCoLC)oca __ |a UPB |b eng |c UPB |e rda |d DLC 100 1_ |a Chamberlain, Lynn 370 __ |e Toquerville, Utah 373 __ |a Utah Division of Wildlife Resources 374 __ |a photographer 374 __ |a author 375 __ |a male 377 __ |a eng 670 __ |a Kolob Canyons, 1986, ©1986: |b back cover (Lynn Chamberlain; produced by Lynn Chamberlain, Toquerville, Utah) 670 __ |a Utah Division of Wildlife Resources, website viewed 1 August 2011 |b (Lynn Chamberlain; professional outdoor photographer over 30 years; lives in southern Utah; Conservation outreach manager for the DWR Southern Region; frequents Kolob area near Zion National Park; author of Close encounter with a condor) Source:

Chapter 9 Exercise

Chapter 10: Identifying families Section 3

Chapter 10 Scope of “family” Definition (RDA 8.1.2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family” Not in AACR2 LC RDA: NASIG Module 4, Slide 32

Chapter 10 Role of “family” Now considered creators, contributors, etc. – Important for archives, museums, and special collections – Also possible for general library materials: genealogy newsletters, family reunion publications, etc. LC RDA: NASIG Module 4, Slide 33

Chapter 10 Attributes Core attributes – Name, Type, Date, Identifier Other attributes – Place, prominent member, hereditary title, family history MARC fields – 376 – family information – Also 370, 665, 678

Chapter 10 Name of family Families as authors vs. subject headings Ch. 10 applies to distinctive family entities acting as creator/contributor, etc. When used as a subject, continue the current subject cataloging policy for general family name groupings (See H430 and H1631) Adapted from LC RDA: NASIG Module 4, Slide 35

Chapter Type of family Scope = categorization or generic descriptor for the type of family” – Not a controlled vocabulary – cataloger’s choice – “Family,” “Clan,” “Royal house,” “Dynasty,” etc. !CORE ELEMENT! MARC X00: added in parentheses to the preferred name LC RDA: NASIG Module 4, Slide # $a Ptolemaic (Dynasty)

Chapter Date DEFINITION “a significant date associated with the family” Eg. – The period during which a royal house ruled – The period during which a dynasty was in ascendance MARC 376 $s and $t 100 3# $a Ptolemaic (Dynasty) 376 ## $a Dynasty $s 305 B.C. $t 30 B.C.

Chapter Place DEFINITION “a place where a family resides or has resided or has some connection” Authorised form as per Chapter 16 MARC # $a Ptolemaic (Dynasty) 370## $e Egypt 376 ## $a Dynasty $s 305 B.C. $t 30 B.C.

Chapter – 10.8 Other elements – Prominent member – Family history 100 3# $a Ptolemaic (Dynasty) 370 ## $e Egypt 376 ## $a Dynasty $s 305 B.C. $t 30 B.C # $w r $i Family member: $a Cleopatra,$c Queen of Egypt,$d died 30 B.C. 678 ## $a The Ptolemaic dynasty was the royal family which ruled the Ptolemaic Empire in Egypt during the Hellenistic period. They were the last dynasty of ancient Egypt...

Chapter Variant names – For THAT family only – Hereditary titles 100 3# $a Ptolemaic (Dynasty) 400 3# $a Lagids (Dynasty) 370 ## $e Egypt 376 ## $a Dynasty $s 305 B.C. $t 30 B.C # $w r $i Family member: $a Cleopatra,$c Queen of Egypt, $d died 30 B.C. 678## $a The Ptolemaic dynasty was the royal family wich ruled the Ptolemaic Empire in Egypt during the Hellenistic period. They were the last dynasty of ancient Egypt...

Chapter 10 Constructing access points : type of family (required) : date associated with the family (required) : place associated with the family * ^ : prominent member of the family * ^ Adapted from LC RDA: NASIG Module 4, Slide 41 * = if need to distinguish; ^ = option to add even if not needed

Chapter 10 MARC examples 100 3# $a Kennedy (Family :$c Washington, D.C., $d ) 100 3# $a Murdoch (Family :$g Murdoch, Rupert, 1931-) 100 3# $a Tudor (Royal, $d )

Chapter 11: Identifying corporate bodies Section 3

Chapter 11 Scope of “corporate body” Definition (RDA 8.1.2, Glossary) = “an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit” Scope (11.0) = includes ad hoc events (such as athletic contests, exhibitions, expeditions, fairs, & festivals) and vessels (e.g., ships & spacecraft) Adapted from LC RDA: NASIG Module 4, Slide 44

Section 3, Chapter 11 Attributes The usual suspects – Name, place, dates, number of conference, etc. Other information associated with names – address, language, field of activity. Core attributes/elements – Name, Dates, location and number of conference, Identifier.

Chapter Preferred name Mostly the same as AACR2 More detail Lots of examples 47

Chapter Preferred name A few things to note: Not abbreviating “Department” (Appendix B.2) Language used – removal of English bias ( ) Include frequency in conference name ( ) Variant spellings: choose the form found in the first resource received (RDA ) 48

Chapter Place Two categories: – Location of conference, etc. CORE – Location of headquarters (if needed to distinguish) Form of place: – Preferred form of name (as prescribed in Chapter 16) – Can abbreviate name of certain countries, states, etc., as instructed in Appendix B Adapted from LC RDA: NASIG Module 4, Slide 48

Chapter Date Scope Date a conference was held Year(s) in which a corporate body was established and/or terminated !Both core elements!

Chapter Date MARC Conference date – 111 $d and 046 if desired 046 $s # $a San Diego Comic-Con, $d 2012 Year(s) of establishment/termination – 046 of authority record and 110 $a or $b if needed # $a Beatles 046 $s 1960 $t 1970

Chapter Date Examples: 046 ## $s1892$t # $aScientific Society of San Antonio ( ) 046 ## $k # $aInternational Conference on Georgian Psalmody$d(1995) 046 ## $s1919$t # $aGermany.$bNationalversammlung ( )

Chapter 11 Other elements AACR2 “additions” now elements – Associated institution MARC notes – Corporate history – Address New elements from FRAD – Field of activity – Language of corporate body

Chapter 11 Constructing the access point : if name not conveying “body” : place associated with the body * ^ : associated institution * ^ : date associated with the body * ^ : type of jurisdiction * : other designation * ^ : number, date, location of a conference LC RDA: NASIG Module 4 * = if need to distinguish; ^ = option to add even if not needed

Section 3, Chapter 11 Examples 110 2# $a World Cup (Cricket) 110 2# $a World Cup (Soccer) 111 2# $a VALA National Conference on Library Automation $n(16 th :$d 2012 : $c Melbourne, Vic.) 111 2# $a Burke and Wills Expedition $d ( ) 110 1# $a Queensland. $b Department of Natural Resources, Mines, and Energy

Example records nz a n n| acannaabn |a ana c 010 __ |a no __ |a (OCoLC)oca __ |a OrU |b eng |c OrU 046 __ |s _ |a Bridge Builders International 370 __ |c U.S. |c Latvia |e Philomath, Or. 371 __ |a 205 S. 23rd Street |b Philomath |c Or. |d U.S. |e |m 371 __ |a P.O. Box 4073 |b Salem |c Or. |d U.S. |e __ |a Christian ministry 377 __ |a eng 410 2_ |a BBI 670 __ |a Pa ̄ rsteidzos ̌ ais te ̄ va pla ̄ ns, 2006: |b page 14 (Bridge Builders International) 670 __ |a OCLC, July 11, 2011 |b (hdg: Bridge Builders International) 670 __ |a Bridge Builders International WWW site, July 11, 2011 |b (Bridge Builders International; BBI; Oregon-based Christian ministry that focuses on the nation of Latvia; established in 1994; 205 S. 23rd Street, Philomath, Or ; P.O. Box 4073, Salem, Or ; Source:

Example records Source: RDA Test records 110 1_ |a Wisconsin. |b Dept. of Transportation 410 1_ |a Wisconsin. |b Transportation, Dept. of 410 2_ |a WisDOT 670 __ |a Implementing transportation research, 2002: |b cover (Wisconsin Dept. of Transportation; WisDOT) |a Wisconsin. |b Department of Transportation 952 __ |a RETRO 953 __ |a xx00 |b ga37

Section 3 Summary Structure of section three of RDA Recording attributes of persons, families and corporate bodies Constructing access points for persons, families and corporate bodies