MIDWEST WATER ANALYSTS ASSOCIATION JANUARY 30, 2015 EMERGENCY ACTION PLANS 1

WORKPLACE EMERGENCIES 2

Introduction Employers never expect an emergency or disaster to happen – especially one that will directly affect them. Emergency situations can strike anyone, anytime, anywhere. You and your employees could be forced to react when you least expect it. 3

Workplace Emergency An unplanned situation that could: Disrupts or shut down your operations; or Causes physical injuries damage to property or environmental damage. Emergencies may be natural or manmade 4

Natural Disasters Floods Tornadoes Snow Earthquakes Could result in utility failure 5

Manmade Disasters Civil Disorders Bomb Threat Fires Chemical Spills Terrorism Could also result in utility failure. 6

LETS NOT FORGET WORK PLACE AGGRESSION AND VIOLENCE WORK PLACE AGGRESSION AND VIOLENCE 7

Regulatory Requirements 40 CFR Environmental Protection SARA Title III Community Right to Know Responding to Spill/Release 49 CFR Transportation Spill Response 8

Regulatory Requirements (cont) OSHA General Industry Standards 29CFR EAP 29CFR Process Safety Management 29CFR HAZWOPER 29CFR Personal Protective Equipment 29CFR Confined Space 29CFR First Aid Kits/Eye Wash Station 9

Regulatory Requirement (cont) OSHA General Industry Standards (cont) -29CFR Hazard Communication -29CFR1910 Subpart Z Chemical Specific 10

Regulatory Requirements (cont) OSHA Construction Standards 29CFR Emergency Action Plan 29CFR Medical Services 29CFR Process Safety Management 29CFR Excavations 29CFR Underground Construction 11

Regulatory Requirements (cont) NFPA 1600 Standard on Disaster/Emergency Management FEMA Federal Emergency Management Agency 12

NFPA/FEMA Risk Assessment Incident Prevention Mitigation Resource Management Incident Mgmt.Communication Operational Proc. Facility Mgmt. Employee Tng.Drills Crisis Comm.Public Information 13

Developing an Emergency Plan Identify emergency situations that could affect your company: In-house Neighborhood 14

In-house Emergencies (Disasters) What emergencies are likely to occur? Describe—be as specific as possible Cause of emergency Identify prevention measures 15

Neighborhood Emergencies What types of industries are within a one, two and three mile radius of your company? What hazards exist? What are the major traffic arteries? Have you made contact with these companies? Is there a mutual aid program? 16

Emergency Action Plans (EAP) Covers designated actions employers and employees must take and is tailored to your specific workplace requirements. 17

Coordinating Services The plan must address: Interface with local/county/state Healthcare for injured Contact with sister facilities Contact with neighborhood companies 18

Disaster Preparation Documents readily available and ‘safe’ Contracts Insurance Policies Inventory Records Payroll Data Accounts receivable/payable Staff telephone numbers 19

Disaster Preparation (cont) Should have map or diagram of facility Emergency telephone list 20

Crisis Communication To contain and manage a crisis successfully you need to plan. Statement Media Q&A Employee Communication Regulatory Communication Phone Scripts 21

Crisis Communication Must have a designated spoke person—ALL information MUST come from that individual All Statements must be clear and concise 22

Alerting Employees Must have a way of alerting employees, including disabled workers Employees must know and understand the methods to report emergencies Alarms should be distinctive and should be heard, seen, or otherwise perceived by everyone Make available an emergency communications system 23

Be Prepared for an Emergency Disorganization can result in confusion, injury, and property damage. Reduce this risk through: Planned and/or unplanned drills Employee training and retraining Review your plan regularly (annually) 24

Employee Training Individual roles and responsibilities Threats, hazards, and protective actions Notification, warning, and communication procedures Means for locating family members in an emergency Emergency response procedures Evacuation, shelter, and accountability procedures Location and use of common emergency equipment Emergency shutdown procedures 25

26 Thank you for coming, for your attention and your active participation Is there anything you would like me discuss????