Management Information Systems (MIS) MoF Afghanistan Ali Abdullah Nabi MIS Manager BUDGET DEPARTMENT, MINISTRY OF FINANCE 1

Management Information System (MIS) MoF Afghanistan Presentation Focuses on: Synergy Products in Afghanistan DAD Background & Major Objectives Afghanistan National Budget Information Management Systems (Aid & Budget) Why these applications Suggestion http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Management Information System (MIS) MoF Afghanistan Development Assistance Database (DAD) + offline State Budget Planning System (SBPS) + offline Aid Management Web portal. M&E Module upcoming …….. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Organizational Structure General Budget Directorate Budget Execution Sub Directorate ANDS Sub Directorate Aid Coordination Sub Directorate Management Information Systems http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Afghanistan National Development Strategy (ANDS) Structure 3 Pillars, 17 Sectors, 6 Cross-cutting Issues Security Governance Economic & Social Development Security Good Governance & Rule of Law Infrastructure and Natural Resources Education and Culture Health Agriculture and Rural Development Social Protection Economic Governance Security Governance, Public Administrative Reform & Human Rights Energy Education Health and Nutrition Agriculture and Rural Development Social Protection Private Sector Development and Trade Justice and Rule of Law Urban Development Culture, Media and Youth Refugees, Returnees and IDPs Religious Affairs Transportation Mining Information and Communications Technology Water Resource Management Anti-Corruption Institutional Reforms &Capacity Building Environment Regional Cooperation Counter Narcotics Gender 5

Development Assistance Database (DAD) Afghanistan DAD Background In late 2001 after establishment of transitional government a massive donor aid flow to Afghanistan Aid managed as total contribution Excel sheet were using as to record the Aid Local MS ACCESS database Establishment of an Aid management system. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan Major Objectives To track the flow of development assistance to Afghanistan. To enhance transparency and accountability of the development Assistance to Afghanistan. To allow the Government to coordinate reconstruction efforts http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan Major Objectives To ensure that aid flows in accordance with government priorities to where the needs are greatest. To support the formulation of national budget. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan Background The Islamic Transitional State of Afghanistan developed Development Assistance Database (DAD) as a core service for the Government ministries, the international assistance community and the Afghan people in June 2002. It seeks to provide a clear overview of all aid provided to Afghanistan, broken down project-by-project. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan DAD Background DAD versions: Initial version 4.4 in 2002 Second version 4.4 after modification in 2004 DAD version 5.5 in 2007 Latest version, new features & enhancements in 2009. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

First DAD June, 2002

First DAD June, 2002

DAD 5.5 , 2009

DAD 5.5 , 2009

Development Assistance Database (DAD) Afghanistan New Features Breakdown of Financial information Donor Location Year Fund Type Expenditure Categories Grant/Loan Sector Ministry ANDS Structure http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan DAD Background Owner: Government of Afghanistan, Ministry of Finance Supported By Is part of a UNDP package of support to the IRA for aid coordination and management. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan Data Collection The main purpose of establishing the DAD as web based application was to allow the public, Government and International partners to view, get report & update the information on Aid globally. Project level updates on online DAD was partially implemented due to some limitations (Internet). To keep the DAD up to date other methods of data exchanged have been developed. Provision of data in soft copies (MS Access, excel, world), hard copies etc. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan Data Collection in the past Internet Ministry of Finance DAD MoF DAD DC Subset Project Profile Donors Ministries IPs http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Development Assistance Database (DAD) Afghanistan Data Collection Hereafter our partners will be able to provide their updates to online DAD. Internet DAD http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

State Budget Planning System (SBPS) Afghanistan Budgeting Traditional and Program Budget approach. Single year budgeting with 2 years estimation Budget calendar follows Hijri Year (1388) starts at 21st march. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Budget Cycle Budget Calendar (Planning to Execution) Issue Allot For payment Budget circulars to line ministry Collection of Budget Submission Entering Allot into System Budget Cycle Budget Hearings Submission of allotment by Line Min Approve Budget Recording into the System Send to parliament Send to Cabinet

State Budget Planning System (SBPS) Afghanistan A Tool for Budget Planning & Execution. Developed By Synergy Int. 2009 Financed by Government of Afghanistan. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

State Budget Planning System (SBPS) Afghanistan

Budget Information Management Afghanistan http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

State Budget Planning System Analytical & Reporting Module

Afghanistan National Budget Year 1388 =2009-2010 4,167.52 $m

Integrated Information Management System (Budget & Aid Coordination) AFMIS SBPS DAD MoF Aid Mgmt Import-Export Ad hoc Excel sheet Budget & Aid Mgmt Web Portal DAD DC

Local DAD VS DAD Online DAD MoF DAD DC Intranet Internet Aid Management Synchronization Aid Management Budget Execution http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Aid Information Management Ministry of Finance DFR Report Donors DAD MoF Harmonized Reporting Format DFR UN Ministries SBPS National Budget DAD Online http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Budget Information Management Afghanistan Budget Planning MIS Systems Budget Submission SBPS Submission Forms Ministries National Budget Donor Financing DAD MoF http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Approved National Budget Classifiers & Codes (COA) Budget Information Management Afghanistan Budget Execution Approved National Budget Request Allotment Allotment Forms DAD MoF Ministries AFMIS Treasury Classifiers & Codes (COA) SBPS AFMIS Server Treasury http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Integrated Information Output and Presentation DAD MoF SBPS Data from AFMIS & DAD Online Report Chart View Map Web Portal http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Budget department Web Portal

Budget department Web Portal

Management Information System (MIS) MoF Afghanistan Systems Features Interface & Structure Applications Modules Sections Data Entry tabs Memorize, & Export capabilities. Powerful search engine Powerful Reporting tool. Report designer. Queries for ad hoc reporting. Save, Edit & Delete Format Export to other reporting tool. http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

DAD 5.5 , 2009

http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Management Information System (MIS) MoF Afghanistan Systems Features Multi languages (English & Dari, Pashtu coming…) Support Multi Currencies. Support both Calendars ( Hijri, & Gregorian) Role base user authentication. Offline versions for DAD & SBPS http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Management Information System (MIS) MoF Afghanistan Why prefer these Products? Powerful Reporting Module Web based applications Company Commitment , & quality of work Flexibility with client request

Management Information System (MIS) MoF Afghanistan Suggestion: DAD 1st page, 1 Page summary ( Fund from Projects + From Donor Profile) Data Import/export facilities via application visual tool from external tools Validation checks via application visual tool by admin. Develop System lighter for online users. Improve product-on time delivery

THANK YOU Have any question please ? Management Information System (MIS) MoF Afghanistan THANK YOU Have any question please ? http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE

Management Information System (MIS) MoF Afghanistan Should you have any further question please contact us at: DAD administrator: ali.abdullah@undp.org Aid Coordination Unit: acu.mbw.af@undp.org Access the : DAD: http://dadafghanistan.gov.af Budget Website: http://Budgetmof.gov.af http://dadafghanistan.gov.af BUDGET DEPARTMENT, MINISTRY OF FINANCE