Sep. 30, 2008 IOC meeting at LINAC08 1 Linac 2010 Proposal Masanori Ikegami and Yong Ho Chin KEK JACoW 2008 Team Meeting KEK, Tsukuba, November 19, 2008

Sep. 30, 2008 IOC meeting at LINAC08 2 Organization and Draft Plan Chairs Chairs Conference chair: Y. Yamazaki (KEK) Conference chair: Y. Yamazaki (KEK) Conference vice-chair: H. Hayano (KEK) Conference vice-chair: H. Hayano (KEK) Program committee chair: Y. H. Chin (KEK) Program committee chair: Y. H. Chin (KEK) LOC chair: M. Ikegami (KEK) LOC chair: M. Ikegami (KEK) Draft Plan Draft Plan Host: KEK and JAEA Host: KEK and JAEA Estimated number of participants: 300 Estimated number of participants: 300 Date: September in 2010 Date: September in 2010 Conference site: Epochal, Tsukuba Conference site: Epochal, Tsukuba Conference Hotel: Okura Frontier Hotel Tsukuba, Okura Frontier Hotel Tsukuba Epochal Conference Hotel: Okura Frontier Hotel Tsukuba, Okura Frontier Hotel Tsukuba Epochal

Sep. 30, 2008 IOC meeting at LINAC08 3 Conference Venue Conference site Conference hotels: Ohkuras Train station Bus terminal 5min walk Tsukuba International Convention hall, Tsukuba EPOCHAL The conference site and hotels are used for ICFA-HB2006 workshop. Photo of downtown Tsukuba, or “ Tsukuba Center ”

Sep. 30, 2008 IOC meeting at LINAC08 4 Conference Venue (cont) EPOCHAL Okura Frontier Hotel Tsukuba Epochal Okura Frontier Hotel Tsukuba Train station Bus terminal

Sep. 30, 2008 IOC meeting at LINAC08 5 Hall for Plenary Sessions Main convention hall at EPOCHAL Capacity: 450 (Max. 1200)

Sep. 30, 2008 IOC meeting at LINAC08 6 Hall for Poster Sessions Multi-purpose hall at EPOCHAL Floor area: 673m posters can be accommodated. Breakfast and lunch are to be served here.

Sep. 30, 2008 IOC meeting at LINAC08 7 Rooms for Internet Café etc. Conference rooms at EPOCHAL Many conference rooms are available in various sizes. Floor area: m 2 They will be used for internet caf é, proceedings office, registration office, etc.

Sep. 30, 2008 IOC meeting at LINAC08 8 Floor plan 1F 2F 3F 4F Plenary sessions Poster sessions Registration office Proceeding office Internet caf é etc Chairman ’ s reception Meal service Welcomereception

Sep. 30, 2008 IOC meeting at LINAC08 9 Conference Hotels Conference site Okura Frontier Hotel Tsukuba 355 rooms are available in total. Okura Frontier Hotel Tsukuba EPOCHAL

Sep. 30, 2008 IOC meeting at LINAC08 10 Overall Draft Plan Scientific program Scientific program Plenary sessions + Poster sessions (No parallel sessions) Plenary sessions + Poster sessions (No parallel sessions) Social program Social program Welcome reception (Multi-purpose hall at EPOCHAL) Welcome reception (Multi-purpose hall at EPOCHAL) Chairman’s reception (Restaurant Espoir in Epochal) Chairman’s reception (Restaurant Espoir in Epochal) Banquet (Place: Hotel Shinonome) Banquet (Place: Hotel Shinonome) Outing (Place: Nikko) Outing (Place: Nikko) Tour (Place: J-PARC or KEK (participants choose)) Tour (Place: J-PARC or KEK (participants choose)) Proceedings: JACoW database system will be fully used. Proceedings: JACoW database system will be fully used. Registration fee: Around 55,000 Yen Registration fee: Around 55,000 Yen On-line credit payment available On-line credit payment available

Sep. 30, 2008 IOC meeting at LINAC08 11 Draft Program Sep. 12 Sep. 13 Sep. 14 Sep. 15 Sep. 16 Sep. 17 Sep. 12 Sep. 13 Sep. 14 Sep. 15 Sep. 16 Sep. 17 Mon. Tue. Wed. Thu. Fri. Mon. Tue. Wed. Thu. Fri. 9:00-10:30 Plenary Plenary Plenary Plenary Plenary 10:30-11:00 Break Break Break Break Break 11:00-12:30 Plenary Plenary Plenary Plenary Plenary 12:30-14:00 Lunch Lunch Lunch Lunch Lunch 14:00-15:00 Plenary Plenary Outing Plenary Tour 15:00-16:00 Oral Post Oral Post Oral Post 16:00-18:00 Stud. poster Poster Poster Poster (17:00-19:00) Happy hour Happy hour Banquet Welcome Welcome reception reception (17:00-20:00) (17:00-20:00) *Welcome reception will be held on Sunday evening at Multi-purpose hall *All plenary sessions will be held at Main Convention Hall *All poster sessions will be held at the rooms

Sep. 30, 2008 IOC meeting at LINAC08 12 Banquet place Shinonome Hotel Main banquet hall Capacity: min walk from EPOCHAL. Shuttle bus service will be available for banquet.

Sep. 30, 2008 IOC meeting at LINAC08 13 Reception place Restaurant Espoir in Epochal

Sep. 30, 2008 IOC meeting at LINAC08 14 Outing to Nikko Nikko is one of Japan ’ s most popular destinations of tourists. It is famous of Toshogu shrine and the beautiful natural scenery. The world famous Toshogu Shrine Lake Chuzenji Kegon waterfall

Sep. 30, 2008 IOC meeting at LINAC08 15 Outing to Nikko (cont.) Toshogu is a Shinto shrine established to enshrine the founder of the last Shogunate, and famous by its lavish decorations. Toshogu is registered as a UNESCO world heritage site. The lavish decorations of Toshogu Shrine Lake Chuzenji

Sep. 30, 2008 IOC meeting at LINAC08 16 Outing to Nikko (cont.) New highway A new highway is to open this winter connecting two existing highways. With the new highway, we can go from Tsukuba to Nikko without going through Tokyo area. It shortens the travel time to ~1.5 hour, and reduces the risk of delay in schedule due to traffic jam. Tsukuba Existing highways Nikko Tokyo ~70 km

Sep. 30, 2008 IOC meeting at LINAC08 17 Ohya Mine: Other Option When It Rains Large underground quarries worked for lacustrine tuff as dimension stone, much used in central Japan for garden walls. One enormous quarried cavern was used during WW2 for underground fighter plane assembly, and this is now open for tourism. Large underground quarries worked for lacustrine tuff as dimension stone, much used in central Japan for garden walls. One enormous quarried cavern was used during WW2 for underground fighter plane assembly, and this is now open for tourism.

Sep. 30, 2008 IOC meeting at LINAC08 18 JACoW experience We have an experience in using the JACoW database in ICFA-HB2006 workshop. We also expect cooperation with IPAC2010 editing team.

Sep. 30, 2008 IOC meeting at LINAC08 19 Draft Date Request IOC members to recommend invited papers, November 1, Request IOC members to recommend invited papers, November 1, Recommendation deadline, December 31, Recommendation deadline, December 31, The 1st PC meeting to select invited papers, someday in January, The 1st PC meeting to select invited papers, someday in January, Abstract submission opens, February 1, Abstract submission opens, February 1, Abstract submission deadline, April 16 (depends upon the date of the 2nd PC meeting), 2010 Abstract submission deadline, April 16 (depends upon the date of the 2nd PC meeting), 2010 Registration opens, April 26, 2010 Registration opens, April 26, 2010 The 2nd PC meeting to select oral papers, (during or just before/after IPAC (May)) The 2nd PC meeting to select oral papers, (during or just before/after IPAC (May)) Hotel registration deadline, July 30, Hotel registration deadline, July 30, Registration deadline, August 13, Registration deadline, August 13, Paper submission deadline, September 10, Paper submission deadline, September 10, Welcome reception, September 12, Welcome reception, September 12, Conference begins, September 13, Conference begins, September 13, Half-day outting and dinnery, September 15, 2010 Half-day outting and dinnery, September 15, 2010 Conference banquet, September 16, Conference banquet, September 16, Tour, September Tour, September