Fall Grad Meeting Class of

Agenda Grad date Requirements to graduate General process on Thur, June 26 th, 2014 Costs Duties/Volunteers Fundraising Aftergrad

Grad date Thursday June 26 th, June 2014 Final Exam Timetable DateGrade 11Grade 12 June 19 th ELA 30 (all) June 20 th PreCal20Chem30 June 23 rd ELA20/Bio20Fdt 30 June 24 th Phy20Soc30(am) Phy30 *(pm) June 25 th Calc 30

Grad Requirements Student must be taking required courses and number of credits to be eligible to participate in the banquet. Students must have been successful in June exams to be eligible to participate in the exercises. *They have to have written the department exam.

Rough Timeline Committee/volunteering Mid Oct Complete Fundraising Oct - Feb Grad photos at school Jan 6 and 7 Declare banquet ticket numbers March Full payment for grad May 1

General Process on June 26th Be at the Saskatoon Inn by 4:00pm to setup and get large group photo done. Banquet begins at 5pm in the Saskatoon Inn – Tables are set for 8, grad and 3 guests per table – We have room for about 50 extra guests Toasts / program 6:15 Door for exercises open at 7 Exercise program around 7:15

Cost of Graduation Estimates based on last year and/or current practice – Saskatoon Inn rental $1200 – Approx cost per plate( 38gradsx$45 )$1710 – Extra guests (8) x $45 $360 – Other Ring, watch $300 Tech rental $150 Punch for toasts $500 Programs, diplomas.. total $1000 Total for one grad – one meal ($4270/38=$112.50)

Past Fundraising Bottle drive (need to book town asap) – $900-$1200 x 2 = $2000 – Silent auction ($1000-$1700)$1250 – Saskatoon Inn Coat checks – Poinsettia sales – Could add hot meals at Cougar cave – Other…

Fundraising process Parents and students will do planning and organizing. School (Karen Pauls) will do the accounting. Most events will be total earned/number of students working. This amount will come off the base amount and extra ticket purchases. Balance owing will be paid out. In rare cases, extra money earned will be refunded to student. If a family/student wishes to not participate in any fundraising they can pay the full amount upfront.

Options 1.Fundraise for cost of grad = $ x 38=$4275 +Need to pay for 3 guests = $135 2.No Fundraising payout $ $135 = $247.50

Volunteers/ Duties Fundraising planning After grad planning