FY07 Town of Sudbury Town Manager’s Budget Request Protecting Public Safety, Public Assets and a Special Quality of Life

Tonight’s Goals 1.Give you data and information 2.Inspire you to determine FY07 is the year to seriously address Town budget needs and support my recommended budget. a)Residents demand services b)Board’s vision for Sudbury’s future c)Historical lack of funding d)Staff efforts to contain costs and enhance revenue

FY07 Budget Requests Town Manager’s Recommended Budget 5.9% NET over FY06 - $736,746 FinCom’s 3.5 % Budget 3.5% NET over FY06 - $436,361 Level Staff Budget 4.6% over FY06 - $575,501 Department Requests 6.73% over FY06 - $839,351

Dollars Requested

Percent Growth

Police Department Goals of this budget –Protect current staffing levels –Add one patrol officer position to work on traffic –Continue cover 75% of open shifts –Retain same level of vehicles and equipment –Encourage prevention of problems, but be prepared for ones that occur –Reflect total costs of department

Police Department Looking for $185K (gross) over FY06 –$62K for gasoline (NEW IN BUDGET) –$30K offset by the grant –$50K for one more police officer –$40K for salary adjustments –$3K for maintenance contracts

Police Department Police Dept Population up 25%, but fewer staff ( officers, 28 now) Police calls 6,307 in 1990, 14,487 last year – a 129 % increase FY06 75% of open shifts covered

Police Department

Fire Department Goals of this Budget Protect current staffing levels Set overtime budget sufficient to keep all 3 stations open all year long IF no major long term illness or injury to employee Meet the increased costs of supplies, materials, and services. Better reflect actual costs

Fire Department Looking for $75K (gross) over FY06 –$15K for billing service contract –$18.7K for gasoline (NEW IN BUDGET) –$8.5K for heating utilities –$29K for salary adjustments –$4K for general increases –REMEMBER $20K additional offsets in ambulance fees

Public Works Goals of this Budget Protect current staffing levels Keep up with rising cost contracts, and materials Pay existing lease purchase agreements Keep up with cost of snow and ice removal Keep up with costs of gasoline and diesel fuel Keep up with costs of road work accounts Add one mechanic position Address public grounds – schools and town

Streets & Roads Division Looking for $153K  $98K for salary adjustments  $39 for new Assistant Mechanic  $2.8K for building maintenance  $2.5K for vehicle maintenance  $49K for roadwork  $50K for snow and Ice  $-27K gasoline  $-9K for street lighting account  $-52K for vehicle leases

Trees & Cemetery Division Looking for $18,323K  $9.9K for salary adjustments  $2.1K for materials  $6.2K tree contractors

Parks & Grounds Division Looking for $35,267K  $6.6K for salary adjustments  $28.6K for contracting for maintenance of school and town grounds, including sprinkler maintenance and repair

All Other Departments General Government: $80K over FY06 Culture & Recreation $33K over FY06 Human Services $20.9K over FY06 Unclassified/Transfers $118 over FY06 –Reserve Fund up $10K –Salary Adjustment up $108K

Those are the Numbers, Now… FY07 is the year to seriously address Town resource needs and support the Town Manager’s recommended budget. a) Expectations for services b) Board’s vision for Sudbury’s future c) Historical lack of funding d) Staff efforts to contain costs and enhance revenue

# 1 EXPECTATIONS – Residents Demands Roads & walkways cleared of snow and ice Potholes filled, roads maintained Library open at hours similar to other Towns Walkways constructed, maintained and repaired Playing fields and conservation areas maintained Environmental issues addressed Information instantly available to them on the website, or via Traffic and speeding dealt with Recreation programs – lots of them! Trees! Removal and replacement Historical Assets preserved

EXPECTATIONS Board of Selectmen Wants to be able to achieve the goals they set for the staff and committees of the Town Particularly wants to address issues of Route 20, Town Center, housing, traffic, economic sustainability that are part of Master Plan, important for our Town’s future Wants to continue the good processes and approaches they have contributed to achievement of goals thus far

EXPECTATION Town Staff Want to meet these service demands from residents Want equipment and proper staff to perform our mission Want to work in buildings that are repaired and maintained Want not to be embarrassed by our public grounds Want to have relief from workloads that appears to be higher than our peer towns

EXPECTATIONS Town Manager Want to be able to recognize the outstanding work of many of our staff Want to give them the tools and resources to succeed Want to reward them for the many cost savings and revenue enhancement efforts they have made to the Town

Budget Initiative: Add part-time planner What this will cost: Net $18,000 What this will achieve: Movement on goals, leveraging of other funds. Example HOME program funds for FY07: $24K Reason #2: Board of Selectmen Goals

Budget Initiative: Restore Assistant Building Inspector to full-time What this will cost:$18,500 What this will accomplish: Keep up with workload of office that generates $500K each year

Reason #2: Board of Selectmen Goals Budget Initiative: Add one Patrol Officer What this will cost: $50,000 What this will accomplish: Allow attention to be given to traffic on weekday afternoon and evenings

Reason #2: Board of Selectmen Goals Budget Initiative: Add an assistant mechanic What this will cost: $39,171 What this will accomplish: Keep our key vehicles in usable condition when most needed

Reason #2: Board of Selectmen Goals Budget Initiative: Contract for maintenance of grounds of school and town buildings What this will cost: $28,000 What this will accomplish: Get this work done right

Reason #2: Board of Selectmen Goals Budget Initiative: Add funds for a voucher based taxi service What this will cost: $5,000 What this will accomplish: Add a transportation option for seniors/disabled residents not present now, and leverage more funds and services

Reason # 3: To Change Historical Spending Choices Go back to 1987 Compared Sudbury to a recent state study, which shows spending for DPW down over the 18 year period in inflation adjusted dollars Hope to open eyes to the changes over time

ACTUAL SUDBURY SPENDING FY87-04

REAL SPENDING, FY87- FY04 (Inflation Adjusted)

Concord – 103 road miles, 24 employees Sudbury road miles, 20 employees

Reason # 4: Town Staff Contributions The C.A.R.E. Program –Cost Avoidance and Revenue Enhancement Summary, Over 5 year period –Cost avoidance - $3.1 Million –Revenue enhancements - $1.5 Million Gravel and cell towers $1.1 Million

The 3.5% Budget Increase If the Town departments were limited to the 3.5% increase, this shows how much would be cut from each functional area

SUMMARY Goals for presentation & budget book 1.To provide details, data and transparency on Town programs and budgets 2.To ask for and inspire support of the Town Manager’s Recommended Budget Level, for these reasons: –Service demands we face –Board’s vision for future of the town –Bring up DPW to at least a positive growth from FY87 –Recognize and give credit for the work of the C.A.R.E. efforts to the Town employees

Thank You Protecting Public Safety, Public Assets and a Special Quality of Life

Addendum: Additional Detailed Information On Utilities and Gasoline Budgeting for FY07

Utilities – Town Side Only 1.Natural Gas – FY05 $117,796 2.Electricity – FY05 $95,098 3.Heating Oil – FY05 $9,800 4.FY05 Total of $222,694 5.FY06 still in progress

Natural Gas FY05 $117,796 Supply contract - $.684/therm/Aug 06 If no new contract, we will go to Keyspan’s default, currently at $1.86/therm We used 110,000 therms in FY05 FY07 budget is based on assumption Town does not sign a new supply contract, thus based on default rate and same usage, FY07 budget is $204,600

Electricity FY05 $95,098 Town’s current supply contract is with Transcanada- 5.5 cents per kwh, expires December 2006 Town signed contract for at cents per kwh, beginning January 2007 FY05 usage was approximately 693,814 kwh Developed FY07 budget based on FY05 usage data and ½ year at old supply rate, ½ at new FY07 budget is $142,500

Oil FY05 $9,800 FY05 usage was approximately 6,028 gallons Three Town owned buildings use oil – Loring Parsonage, Hosmer House, Frost Farmhouse Developed FY07 based on FY05 usage, and no longer paying for Loring Parsonage FY07 budget is $9,280

Gasoline Account

Utilities and Gas Combined