MyFloridaMarketPlace MyFloridaMarketPlace User Meeting January 11, 2005

Page - 2 Agenda  Welcome / Introduction  Action Plan Update from 12/7 User Meeting  Next Steps Regarding SPURS Sunset  Next Meeting Time / Location

Page - 3 Agenda  Welcome / Introduction  Action Plan Update from 12/7 User Meeting  Next Steps Regarding SPURS Sunset  Next Meeting Time / Location

Page - 4 Agenda  Welcome / Introduction  Action Plan Update from 12/7 User Meeting  Next Steps Regarding SPURS Sunset  Next Meeting Time / Location

Page - 5 SPURS Sunset: Current Activities  Agencies are being transitioned off of SPURS in a phased approach, with all agencies being transitioned this fiscal year.  Agency Liaisons have been briefed on their timeframe for “SPURS PO Shutoff,” with the next wave of agencies taking place in March, 2005  DMS is working with agencies to understand any specific concerns related to SPURS sunset so that options for agency usage of SPURS can be identified (e.g., Use of alternate forms for purchase requests to non traditional vendors)  There are continuous meetings between SPURS Support Team, the MyFloridaMarketPlace Support Team and Aspire Support Team  Memo to Agency Liaisons was sent on January 10 th

Page - 6 SPURS Sunset: Key Dates Nov ‘04 Dec ‘04Jan ‘05Feb ‘05Mar ‘05Apr ‘05May ‘05 During 3/05: Additional agencies transition off SPURS PO Creation 11/2004: DMS and STO transitioned off SPURS PO Creation Between now and 6/30: Agencies need to enter all multi-year purchase orders and/or contracts into MyFloridaMarketPlace During 5/05: Final set of agencies transition off SPURS PO Creation Jun ‘05 1/10/05 Formal Memo to Agency Liaisons 1/14/05: DJJ, DOT, DVA, and Citrus transitioned off SPURS PO Creation

Page - 7 SPURS Sunset: Agency Transition Agency SPURS Cutoff Date (Transition from PO Creation) Department of Management ServicesComplete Department of Transportation1/14/05 State Technology OfficeComplete Citrus1/14/05 Department of Health3/1/05 Department of Juvenile Justice1/14/05 Department of Children and Families3/15/05 Department of Veterans Affairs1/14/05 Executive Office of the Governor3/1/05 Agency for Health Care Administration3/1/05 Department of Education3/15/05 Division of Administrative Hearings3/15/05 Department of Environmental Protection5/16/05 Agency for Workforce Innovation3/1/05 State CourtsN/A

Page - 8 SPURS Sunset: Agency Transition (cont.) Agency SPURS Cutoff Date (Transition from PO Creation) Department of Community Affairs5/16/05 Highway Safety and Motor Vehicles3/15/05 Lottery3/1/05 Department of State3/15/05 Florida Department of Law Enforcement3/15/05 Department of Business and Professional Regulation3/1/05 Department of Corrections5/16/05 Fish and Wildlife5/2/05 Department of Military Affairs5/2/05 Department of Elder Affairs5/2/05 Department of Revenue5/2/05 Legislative Purchasing / Auditor General5/16/05 Public Service Commission5/16/05 Parole Commission5/16/05 Department of Financial Services5/16/05 Dept of Agriculture5/16/05 Attorney General and Legal Affairs5/16/05 Florida School of the Deaf & Blind5/16/05

Page - 9 SPURS Sunset: Functionality Transition  Agencies are being transitioned off of PO creation in a phased approach, with all agencies being transitioned by 5/31/05. SPURS Function Transition Timeframe *  Purchase Order Creation  End date for this function is currently being determined.  Purchase Order Edit  Transaction History will be available. Method of access to this history is currently being determined.  Purchase Order History  End date for this function is currently scheduled to be June 30,  Statewide Vendor File Updates * As dates / timeframes change, these will be communicated to agencies

Page - 10 SPURS Sunset: Agency Activities  Multi-year purchase orders will be maintained in MyFloridaMarketPlace going forward  All Blanket Purchase Orders for the upcoming fiscal year should be created in MyFloridaMarketPlace  Agencies should review open purchase orders to determine if they can be closed  As a general guideline- if an order needs to stay open past the end of the fiscal year, the order should be keyed into MyFloridaMarketPlace  At some point, a process will be run in SPURS to close out all open orders

Page - 11 Next Meeting Time / Location  Tuesday, February 8, 2005  Carr Building, Room 170  9 a.m. – 11 a.m.  Meetings will include a monthly update of SPURS Sunset activities