Collaborative Stage Version An Update From Martin Madera CS Program Administrator

About Me CS Program Administrator –Responsible for day to day oversight of the CS program Previously AJCC Education Administrator –Staff Liaison to AJCC & CS Education Team –Coordinating, development and distribution of CS and staging education 2

3 Overview Background and History When is CS being released? What is different in CS 02.05? Resources

BACKGROUND AND HISTORY 4

Evolution of CS CS Version 1.0 through 1.04 – Creation of CS CS Version 1 to Version 2 –Growth and expansion CS Version –Refining and Improving Accuracy CS Version –Technical Improvements to help the end users 5

WHEN IS CS BEING RELEASED? 6

Release of CS August 2013: Beta Release –Vendors will get Beta version of DLL in August –Vendor Webinar will be held by September October 2013: Production Release –Vendors will get the final production release January 1, 2014: Effective Date –For all cases diagnosed starting 1/1/2014 –Registrars contact vendor for deployment date 7

WHAT IS DIFFERENT IN CS 02.05? 8

What Is Different? Not Much Has Changed –No new codes added –No codes obsoleted –Mostly notes and explanations added 9

What is Different? Version Conversion Program run on data Manual Review Required for a few items Multiple distribution methods of Coding Instructions Robust SSFs collection ability and support Version No traditional conversion program to run on data 50% reduction in items for manual review Standardization of Coding Instructions Identified and formalized list of Non-Required SSFs 10

NON-REQUIRED SITE SPECIFIC FACTORS 11

Improving CS for the Registrars Registrars spoke, CS listened –CAnswer Forum and Reliability Study –Heard CS users overwhelmed with number of fields –CS structure allows collection of every SSF –Some SSFs were for 7th Edition Cancer Staging Manual and not involved in calculation of CS –Confusing for registrars on fields that need to be collected 12

Enhancement for CS CS identified and formalized list of Non-Required SSFs –SSFs that have never been required by any Standard Setter 2.Created Database for vendors –Standard Setter SSF collection requirements 3.Vendors able to provide simplified display –Reduce the burden of Collaborative Stage data collection on cancer registrars 4.Sunset of support for Non-Required SSF 13

Non-Required SSFs in Full details will be announced in coming days Will NOT affect existing data Facilities can still collect Non-Required SSFs in CS DLL structures All SSFs will remain in the DLL and in NAACCR record 14

Criteria for Non-Required SSFs SSFs that are not included in the Calculation of Stage AND That are not required by any of the Standard Setters 15

Maintenance of Non-Required SSFS 1.CS will sunset support and maintenance of Non- Required SSFs –CAnswer Forum –Mapping Team 2.Coding Instructions Non-Required SSFs –Resource Archive 16

Benefits of Enhancement Less fields on screen More streamlined workflow Less burden on registrar training Easier Quality Assurance Easier Consolidation of cases 17

Implementation CS Facilities must determine their data needs 2.Facilities must communicate with vendors 3.Use the resources provide on CS website 18

CODING INSTRUCTIONS 19

Coding Instructions

Coding Instructions Familiar Online Help interface Intuitive Navigation More hyperlinks to related information Includes extra tables not in PDF version Integrated print capability for education 21

Hyperlinked references 22

Quickly Jump between sections 23

Easier Navigation of Schemas 24

RESOURCES 25

CS New Resources and Tools For Vendors New Requirements Database Vendor Checklist For Registrars Implementation Checklist Improved Release Notes and Implementation Guide 26

New CS Website – Launches this Summer! Easy, more modern navigation Audience-specific pages for registrars and vendors Features for Registrars –Improved Release Notes and Implementation Guide –Implementation Checklist Features for Vendors –Database of Standard Setter requirements –Vendor checklist 27

Existing Resources CS Website CAnswer Forum NAACCR Suggestion Site YouTube Channel 28

CS Website 29

CAnswer Forum 30

31 CAnswer Forum Submit questions to CS Forum –Located within the CAnswer Forum –Provides information for all –Allows tracking for educational purposes –Includes archives of Inquiry & Response System

NAACCR Suggestion Site 32

You Tube – AJCC Channel 33 Short 5-15 minute videos AJCC and CS topics Cover important concepts

34 Collaborative Stage Information CS Web Site: General Inquiries can be directed Marty Madera – CS Program