Sponsored Research Project Financial Reports: Real time and Online! Mary Martinowicz, SNRE Mary Maguire Byrkit, MAIS

Topics Background Overview of Sponsored Research Reports Using Sponsored Research Reports in SNRE Q&A

BACKGROUND

Sponsored Reports Current Process Run on-line anytime Mailed at monthend to P/G Administrator Some depts give M-Pathways reports to PIs Some depts augment with departmental data … … and give custom reports to PIs

Sponsored Reports Major Challenges Volume and delivery of paper reports Effort to augment with department data Direct access to information Ability to see current available balance

Directive from University Leadership Joint charge to MAIS from the Provost, Executive Vice President/Chief Financial Officer and the Vice President for Research: Provide faculty with ready access to timely information about the budget / fiscal status of their research projects

Laying the Foundation: “Timely Information” Getting Richer Data In Real-Time Financials (RTF) Project M-Pathways (FinProd, FinODS, Data Warehouse) ENHANCEMENTS Reduced time to post transactions to GL System-generated estimates for: - Salary - Benefits - Financial Aid Unit-Defined Commitments eReconciliation: - Richer annotations - Flags All Funds budget variance reporting

Laying the Foundation: “Ready Access” Getting Richer Data Out Real-Time Financials (RTF) Project M-Pathways (FinProd, FinODS, Data Warehouse) ENHANCEMENTS Reduced time to post transactions to GL System-generated estimates for: - Salary - Benefits - Financial Aid Unit-Defined Commitments eReconciliation: - Richer annotations - Flags All Funds budget variance reporting M-Reports AUDIENCE - Leadership - Faculty - Managers (~10,000 users) PURPOSE Guided Data Analysis Future: Dept data M-Pathways (FinProd, FinODS, Data Warehouse)

OVERVIEW OF SPONSORED RESEARCH REPORTS

M-Reports Research Advisors Collaboration with working group of campus research administrators Outreach to campus groups Report samples provided by UM departments and other Universities Faculty volunteers who piloted the reports Working Group Carol CottrellMedical School Deb LenningtonRoss School of Bus Christina LuoLaw School Mary MartinowiczSNRE Jolena NollarMedical School Scott StanfillLSA Bryan Van SickleFinOps Spon Prgms Bonnie VietsCollege of Engineering

M-Reports Research Advisor Recommendations Keep it simple Display key information in only a few columns Expand the report to see more information, when desired Round dollar amounts Make it timely Official Balance: As of the last month closed Projected Balance: Use the “Real-Time Financials” enhancements in M-Pathways to compute projected balance

M-Reports Research DEMO

Initial View: Summary of Projects

Summary of Projects: Expanded to show Balance Calculations

Drill to Project Budget Status Report (“PBSR”)

PBSR: Expanded to show Balance Calculations Click amounts to drill to underlying transaction detail

M-Reports Research Report Highlights “Ready Access … –View information at any time from any internet-accessible location –See your project/grants automatically displayed when you open the M-Reports Research tab –Choose from many report output options when needed (e.g., print, export to Excel / PDF) … To Timely Information” –Drill quickly from project/grant summary balance information to the underlying transaction detail –View projected project/grant balances, recalculated daily to reflect recent activity and upcoming project/grant commitments (salary, benefits, financial aid, purchasing, departmental)

M-Reports Research Access to M-Reports Who has access?How are they identified?What projects can they see? Faculty Principal Investigators(PIs) Designated as the PI on a sponsored p/g in M-Pathways Only their own sponsored project/grants Deans, Directors, Department Chairs, Financial Managers Have access to M-Reports Internal Controls – Employment All sponsored project/grants Research AdministratorsDesignated as the Single Admin Contact (“SAPOC”) on a sponsored p/g in M-Pathways All sponsored project/grants Financial Operations Coordinators Designated as the FinOps Coordinator on a sponsored p/g in M-Pathways All sponsored project/grants Other non-faculty staff with a business need to view this data OARS/M1 process submitted by Financial Unit Liaison All sponsored project/grants

M-Reports Research Future Plans Continually enhance –Information and Features –Check M-Reports Announcements regularly for latest additions Currently underway (a few examples) –Non-Sponsored Project reports –All Funds Source/Use reports Share Your Suggestions –M-Reports “Contact Us” link

USING SPONSORED RESEARCH REPORTS IN SNRE

M-Reports Research School of Natural Resources & Environment Profile of SNRE Sponsored Research Sponsored project financial reporting Before M-Reports Using M-Reports Suggestions for using M-Reports

Q&A

Additional Questions? Mary Martinowicz, SNRE Mary Maguire Byrkit, MAIS Thank You!