Telehealth Recommended Room Setup Host Room: 1.No sunlight 2.32” – 38” monitor 3.HD Camera 4.Lighting so the image looks natural – use warmer lights, defused 5.Sound proofing 6.Recessed workstation for note taking or laptop 7.Sound system – good speakers 8.Ability to move remote camera to follow patient. 9.Room should have neutral colors. 10.Keyboard and mouse should be located so they’re not picked up by microphone. 11.Watch out for fan noises. 12.Ability to zoom in to examine the PT’s pupils to help determine if the patient is under the influence. 13.Light outside of room or other indicator that treatment is being performed. 14.Camera with auto-face detection for movements. Patient Room: 1.No sunlight 2.32” – 38” monitor 3.HD Camera 4.Lighting so the image looks natural – use warmer lights, defused 5.Sound proofing 6.Table so they have a place to rest hands and belongings, but also have a space so the entire patient’s body can be observed for involuntary movements. 7.Comfortable chair(s) 8.Sound system – good speakers 9.Room – neutral colors. 10.Fan noises should be kept to a minimum. 11.Camera with auto-face detection for movements.

Site Survey – Example Checklist 1.Room size 2.Transmission Performance – 384+ KBS is best. 3.Peripheral Devices 4.Document and Sharing 5.Security 1.Data 2.Equipment 6.Who supports remote end. 7.Equipment support contracts 8.Power – EM and UPS 9.Does equipment support encryption – if so, which standards 10.How will scheduling rooms be handled. 11.Testing 12.Shared room? Setup and privacy issues. 13.Backup when there are issues (desktop/laptop setup for interim solution.) 14.Training of staff to interact appropriately 15.IP to connect with 16.Protocol for initialing call: OUCOM or Remote site 17.Support contacts 18.Equipment Type. 19.Backup Equipment Site Survey

Additional Issues to be resolved: 1.How much zoom should the camera have – there is a suggestion that it should be sufficient to check the patient’s eyes to assess if they are under the influence. 2.Type of peripherals needed – document sharing, 3.Single or dual monitors 1.If dual, what is on each screen. 4.How many people on each end. 5.Procedure for scheduling 6.Is there a need for recording 7.Is there a need to play back of video for training purposes, for example. Parking Lot for Issues and ideas

Notes: Google Search: polycom psychiatric telemedicine PolyCom Room Systems Face detection and camera motion Sound Proofing General Space Design Lighting Solution Signage – Room in use JC Reference on Telemedicine PDF] Final Revisions to Telemedicine Standards - Joint Commission...Final Revisions to Telemedicine Standards - Joint Commission... Resources

Sample Room Layout Bathroom Area Add light blocking shades or window Room Features 1.Make sure camera and monitor are adjustable to ensure the person will be looking directly at the monitor/camera instead of up or down. 2.Sound Proofing 3.Comfortable chair that is adjustable and quite 4.Light or signage on door to indicate conference in session. 5.Table with recessed computer mounting 6.Neutral and lighter colors to brighten the room, but not to add a color cast. 7.Door bell for access. 8.Need to ensure that no PHI or other extraneous items are visible to the viewer. 9.Silent Ventilation – cool room

Room #1: _______________ Bathroom Area Room Features 1.Dimensions 2.Sound 3.Lighting (window locations) 4.Furniture Placement 5.Power 6.Ventilation Bathroom Area

Room #2: _______________ Bathroom Area Room Features 1.Dimensions 2.Sound 3.Lighting (window locations) 4.Furniture Placement 5.Power 6.Ventilation Bathroom Area

Room #3: _______________ Bathroom Area Room Features 1.Dimensions 2.Sound 3.Lighting (window locations) 4.Furniture Placement 5.Power 6.Ventilation Bathroom Area

Room #4: Conference Room Room Features 1.Dimensions 2.Sound 3.Lighting (window locations) 4.Furniture Placement 5.Power 6.Ventilation