EAD REVISION PROGRESS REPORT EAD Roundtable, SAA 2012,

THE LONG AND WINDING ROAD

TIMELINE TO DATE Comments to Funding Spring 2011 Revision Forum SAA 2011 Share Essential Documentation Winter 2012 TS-EAD Working Meeting March 2012 Conference calls Spring/Summer 2012

WITH A LITTLE HELP FROM MY FRIENDS

SUPPORT  Gladys Krieble Delmas Foundation  National Endowment for the Humanities  Nationaal Archief of the Netherlands  Beinecke Rare Book and Manuscript Library, Yale University

GET BACK

POINTS OF EMPHASIS  Achieving greater conceptual and semantic consistency in the use of EAD.  Exploring mechanisms whereby EAD-encoded information might more seamlessly and effectively connect with, exchange, or incorporate data maintained according to other protocols.

POINTS OF EMPHASIS  Improving the functionality of EAD for representing descriptive information created in international and particularly in multilingual environments.  Being mindful that a new version will affect current users.

DRIVE MY CAR

COMMUNITY COMMENTS  Non-Descriptive  Schema and documentation  General nature and purpose  Relationships to related resources and entities  EAD Header

COMMUNITY COMMENTS  Descriptive  Hierarchy elements  Wrapper elements  Controlled terms  Digital Archival Objects  Date encoding  Languages and scripts  Other elements

HELLO GOODBYE

GENERAL PROCEDURES  Elimination of elements deprecated in EAD2002 @otherlegalstatus  Deprecation as a blanket rule for new removals

2011 QUALIFIERS Preliminary Provisional Contingent Possible Potential

2012 QUALIFIERS Likely Highly Likely But nothing is final.

HELTER SKELTER

DISENTANGLE DESCRIPTIVE ELEMENTS  Remove from  Remove from [and promote it to a sibling]  Remove from  Eliminate recursion  bioghist/bioghist  controlaccess/controlaccess  Provide alternative using

REDUCE SEMANTIC OVERLOAD   8 distinct uses in EAD: or [in sibling Within siblings [as a block element] Recursively within Within block elements like [as mixed content]

UPDATE ACCESS TERMS  Split mixed content and block uses of access term elements into separate elements  Separate semantics of the following: Includes correspondence from John Lennon. Lennon, John.

UPDATE ACCESS TERMS  Enable  Lennon, John,

ALIGN WITH XHTML  Minor tweaks to  Remove,, and from within  Limit to a block element, add for inline use.

SIMPLIFY LINKS  Consolidate,,, and to just  Remove linking attributes from assorted elements, e.g.  Deprecate extended links   Remove XLINK namespace, but implement linking attributes isomorphic with XLINK

SUPPORT MULTIPLE LANGUAGES  Add language code and script code attributes to each non-empty element

REDUCE MIXED CONTENT  Reduce mixed content by more carefully considering what elements are appropriate within a given element  Examples:  Limit available children of to and  Limit available children of to,, and

COME TOGETHER

RECONCILIATION WITH EAC-CPF  Replace with  Keeping but replacing the rest  Add at all levels *  Improve data model for dates *  Improve * * Pending discussion

ELEANOR RIGBY

DEPRECATED ELEMENTS  ,,   +   +  * 

SHE CAME IN THROUGH THE BATHROOM WINDOW

ADDITIONS  Structured     

STRUCTURED PHYSDESC  will remain  Unstructured and textual  Provides migration path  [provisional name] will be added  Fully encoded  Machine actionable

STRUCTURED PHYSDESC  carrier space [space occupied] matttype [material type]  Specified Materials  Physical Type  Physical Details

STRUCTURED PHYSDESC Diaries 52 volumes 25 cm.

STRUCTURED PHYSDESC Collection 39 linear feet

STRUCTURED PHYSDESC 27 architectural drawings blueprints 28 x 36 inches

FORMS AVAILABLE Photograph 1

CONTAINER ID 1 represents the same container as 1

CONTAINER ID 1 represents a different container from 1

DID NOTE   Contain PCDATA, mixed content elements (,, etc.)  Will not contain,, Mean Mr. Mustard sleeps in the park.

ADDITIONS  Structured     

LET IT BE

REJECTED PROPOSALS  Eliminate  Eliminate numbered components  Make a wrapper tag for components alone  required for all components

I WANT TO HOLD YOUR HAND

RELATED TOOLS  Migration stylesheet(s)  External validation tools to  Validate ISO code lists, etc.  Establishing subset profiles  Encoding manipulation tools  Stylesheet to change between numbered and unnumbered components

MAXWELL’S SILVER HAMMER

TESTING AND COMMENTS Github Testing Comments Review Changes

SDT GITHUB REPOSITORY

REVISED SCHEMA  Currently pre-Alpha  Hacked version of existing schema  Comprehensive re-write pending  Revision/blob/master/ead_revised.rng

MIGRATION STYLESHEET  Draft conversion of existing EAD 2002 instances to new EAD  Intended to be developed alonside schema, but lagging behind  Revision/blob/master/ead2002toEADx.xsl

ISSUE TRACKER  Three tags for issues  “Bugs”  (TS-EAD) “Feature Requests”  “Comments”  Revision/issues

TOMORROW NEVER KNOWS

REMAINING TIMELINE Progress Report 2012 EAD Roundtable Alpha Schema Release Fall 2012 Comments begin Schema Development Team Meeting October 2012 Beta Schema Release 15 January 2013 Final comments begin Final comment period ends 15 February 2013

REMAINING TIMELINE Tag Library Editorial Meeting March 2013 Finalize schema requirements and tag library 1 April 2013 Schema and tag library release 1 July 2013

YOU KNOW MY NAME (LOOK UP THE NUMBER)

FURTHER INFORMATION  SAA Standards Portal   Schema Development Team Github Repository   Library of Congress EAD List  EAD Roundtable List

CONTACT Michael Rush twitter.com/mike_rush