June 10-15, 2012 Growing Community; Growing Possibilities Marina Arzumanyan, Columbia University Maneesha Aggarwal, Columbia University Bryan Holladay, Longsight, Consulting

 Background  Tool Details ◦ Development ◦ Components  What is behind the curtain  Realm and roles  Demonstration  Bugs/Issues  Roadmap  Q/A 2012 Jasig Sakai Conference2

 17 schools; ~ 200 departments; 3 campus at CU  Legacy system for CMS: ◦ Advanced delegated access tools ◦ Granularity and permissions ◦ Hierarchy based  Over 400 administrator ◦ Schools, Departments, Institutes 2012 Jasig Sakai Conference3

 Columbia University is transitioning to Sakai CLE  Transition began Sept’2011 and will be completed Dec’2012  15 schools, 186 department with 30,000 users are being transitioned 2012 Jasig Sakai Conference4

 Longsight consulting contracted ◦ Bryan Holladay – lead developer  Development Details ◦ ~ 7 weeks of development time ◦ Developed for CLE 2.8  Deployed in production Dec’ Jasig Sakai Conference5

 3 main components ◦ Application and approval process ◦ Granting required access to user ◦ User interface for delegated access 2012 Jasig Sakai Conference6

 Hierarchy Tool ◦ Used to store hierarchy structure and permissions  “Become User” ◦ Modified to not only allow the emulation of a role in a site but the site (realm) itself.  EventObserver ◦ Allows users to directly access sites without having to preload data or force user to use the DA UI Jasig Sakai Conference7

 Realm Templates ◦ Assign user permissions based on a realm & role template. By default, all realms that start with “!site”.  Quartz Job ◦ Used to establish the hierarchy structure by site properties.  Wicket ◦ Swinsburg's maven archetype allowed for rapid development. aven+Archetype 2012 Jasig Sakai Conference8

 Use helper realm or create your own ◦ We have CU_realm  Create Roles in realm ◦ EditAll EditLimited ◦ ViewAllViewLimited  Roles in course/project site takes precedence over delegated access  Limited: No access to Gradebook, T&Q, Assignments, Chat, Yaft, Discussion board, Mailtool 2012 Jasig Sakai Conference9

 Currently used by 316 administrators/ support staff  Users must attend training before access is granted 2012 Jasig Sakai Conference10

2012 Jasig Sakai Conference11 Use case based

 How to grant access  Delegated Access: Use cases 2012 Jasig Sakai Conference12 UserAccess TypeAccess Level Education Technologist Edit AllGlobal Helpdesk View LimitedGlobal Dean/Chair/ADA Edit / ViewRestricted Ad-hoc user Limited to few toolsRestricted

 Performance issues with global access ◦ Search mitigates it  Become User ◦ Delegated access search not working ◦ Unable replicate real-user experience  Unable to easily provision and de-provision access when subject area shared under different schools  UI tricky when assigning access to individual course in hierarchy 2012 Jasig Sakai Conference13

 Modifications: ◦ Improve user interface for providing access; search, tree view ◦ Delegate controls to school/department to locally manage access  Shopping Period Tools ◦ Delegate ability to open course content ◦ Available to students with ID or public ◦ Used for registration period ◦ In pilot now  Online help videos 2012 Jasig Sakai Conference14

 DAC/Delegated+Access+Tool DAC/Delegated+Access+Tool   Jasig Sakai Conference15