Microsoft ® Word 2010 Core Skills Lesson 4: Working with Tabs Courseware #: 3240 Microsoft Office Word 2010

Microsoft ® Word 2010 Core Skills Lesson 4 Objectives Understand what a tab stop is recognize the different types of tab stops set tab stops on the ruler as well as the Tabs dialog box set leaders for tab stops clear one or all tabs create bulleted or numbered lists create outline numbered lists customize lists work with multi-level lists create outlines 2 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Setting Tab Stops Left TabTyped characters begin at the left and move right. Center TabText centers over tab position. Right TabTyped characters begin at right and move left. Bar TabSet vertical line between columns of text. Decimal TabTyped numbers shift to left until you type decimal point; text then moves right. 3 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Setting Tab Stops Ruler is fastest way to set and adjust tabs –Press Alt for precise measurement Tabs dialog box good for precise tab positions or leaders Tab stop in effect from location until new tabs set Default Left tab stops every 0.5" Can set before you begin typing or apply to existing text Press Tab to move from one tab stop to next when typing Use Show/Hide ¶ to display when Tab was pressed 4 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Setting Tabs on the Ruler Use as guide to see where tab placed relative to text ScreenTips help identify different tab stop markers To choose tab type, click Tab Selector box –Each time you click, it shows next tab type –If go past the tab type, keep clicking until it displays again Once tab type chosen, click ruler where tab stop to go 5 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Setting Tab Stops To add new tab stop, click Tab Selector for tab type and then click in ruler To delete existing tab stop, drag tab character off ruler To adjust existing tab stop, drag tab character to new location on ruler Check tab stops set for individual lines of text by looking at ruler If tab stops appear in grey on ruler, there are different tab stops in text 6 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Setting Tabs with the Tabs Dialog Box Displays list of all tab positions, but not show result of settings Can set tabs with precise measurements or select other tab options To display Tabs dialog box, double-click any tab character on ruler 7 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Organizing List Information Variety of bullet or numbering styles Customize for different look To apply list style on text, on Home tab, in Paragraph group, click arrow for list button 8 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Customizing the Lists Change to specific style for bullets or numbers Once applied, can change default using Library options 9 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Customizing the Lists Define new style for bullet or numbering 10 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Creating a Multilevel List Create list with levels of topics using bullets, numbering, or combination To apply multilevel list numbering, on Home tab, in Paragraph group, click Multilevel List To choose different numbering style for list, click style from displayed list For only one level using one list style, select text and then on Home tab, in Paragraph group, click Multilevel List, click Change List Level, click list style 11 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Creating a Multilevel List To customize list level, on Home tab, in Paragraph group, click arrow for Multilevel List, click Define New Multilevel List Press Tab or Shift+Tab in text to denote different levels 12 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Creating Outlines Useful to show progression in several levels of numbering To switch to Outline view: –On View tab, in Document Views group, click Outline; or –click Outline from View modes on Status bar 13 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Creating Outlines To promote text to higher level, click Promote or press Shift+Tab To demote text to lower level, click Demote or press Tab To add text at same level, press Enter and type new text To demote text to Body Text style level, click Demote to Body Text To promote text to Heading 1 style level, click Promote to Heading 1 To view or change level applied for current line, use Outline Level Symbols at left of levels expand or collapse levels Text between symbols is “family of text” –Click Move Up or Move Down to move family of text, or drag to new location © CCI Learning Solutions Inc. 14

Microsoft ® Word 2010 Core Skills Creating Outlines Use Show Level to display only text at that level Use Show Text Formatting to change display of text from formatted or regular Use Show First Line Only to display only first line of multiple lines of text for level 15 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Summary of Lesson 4 understand what a tab stop is recognize the different types of tab stops set tab stops on the ruler as well as the Tabs dialog box set leaders for tab stops clear one or all tabs create bulleted or numbered lists create outline numbered lists customize lists work with multi-level lists create outlines 16 © CCI Learning Solutions Inc.

Microsoft ® Word 2010 Core Skills Review Questions 1.Explain what a tab stop is and why you should use tab stops for aligning text. 2.When would you use the Tabs dialog box and how do you access it? 3.Why would you apply numbering to a list of items instead of using bullets? 4.Why would you set up a multilevel list? 5.Explain the purpose of the Promote or Demote features when working on an outline. 17 © CCI Learning Solutions Inc.