Dashboards & Rubrics: Measuring Progress & Performance Dan Bradley July 20, 2011

Definitions A rubric is an explicit set of criteria used for assessing a particular type of work or performance. A dashboard is a user interface that, somewhat resembling an automobile's dashboard, organizes and presents information in a way that is easy to read. A benchmark is a target. Often an intermediate measure used to judge success in achieving a larger, more complex goal.

Start Big Mission Vision Values

Strategic Plan Why? Should have as its over-riding goal realization of the vision, meeting of the mission while living the values.

Macro Level Vision Strategic Plan – Strategic Benchmarks » Initiative Benchmarks Benchmarks draw a picture of what you want the future to be. They are what you would “see” if you were standing on a “hill” that is the goal OR “mountain” that is the vision

Macro Scale Strategic Benchmarks Need to be broad and as easily measured and communicated as possible eg. » Total Enrollment » Freshman Retention

Operational Scale Goals and Strategic Benchmarks need to be disaggregated (no flock shooting) Strategic Goal Total Enrollment XXXX – Initiative Goals » Transfer student enrollment » African American student enrollment » Out of state student enrollment Achieving initiative goals should, by design, more than ensure that strategic goals will be met.

Example New Student Enrollment Conditionally admitted Freshman Unconditionally admitted Freshman – Corrections Education – International – Out-of-State – In-state Transfer Students – Corrections Education – International – Out-of-State – In-state

Dashboards Why? Stay focused on what is important Facilitate intervention Pinpoint specific measures not meeting expectations to be modified or replaced Provide regular reports for campus and higher authorities Celebrate Success!!

Dashboard Examples ISU – Strategic – Initiative Other

Strategic Benchmarks – Goal 1 – Student Success

RECRUITING GOALS FOR FALL 2011 Fall First-time Freshmen Conditional Unconditional Corrections Ed Program International Students Non-CEP or Intl Total Unconditional Total Percent change from prior yr0.22%33.0% Total Excluding CEP Total Excluding CEP & Intl Percent change from prior yr0.00%41.2% % Conditional Admits14.7%18.5%18.0%

Fall First-time Transfers Conditional0719 Unconditional Corrections Ed Program52 90 International Students Non-CEP or Intl Total Unconditional Total Percent change from prior yr8.7%3.5% Total Excluding CEP Total Excluding CEP & Intl Percent change from prior yr8.98%10.2% Special Efforts IVY Tech Evansville Area Out of State not IL Out of State IL African American FTFT GPA>

Target IVY Tech % Growth Admits Admits same date25.6% Goals/Final Counts5.4% Estimated Matriculants 325 exceeding goal Evansville Area FreshmenYield Admits Goals/Final Counts20% Yield 19%24% Estimated Matriculants 63 meeting goal Out of State not IL FreshmenYield Admits Goals/Final Counts22% Yield 22% Estimated Matriculants 74 short of goal IL FreshmenYield Admits Goals/Final Counts % 29%27% Estimated Matriculants 312 meeting goal

Dashboard View

So What! In preparing your proposal, you must address: Benchmarks both at the goal and initiative level Dashboards that will report on progress Both you and the institution will need accurate measures on your progress and level of success

References /definition/dashboard /definition/dashboard hieua/dashboard-definition- examples hieua/dashboard-definition- examples