MS Access: Using Advanced Report Features Instructor: Vicki Weidler Assistant: Joaquin Obieta.

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Presentation transcript:

MS Access: Using Advanced Report Features Instructor: Vicki Weidler Assistant: Joaquin Obieta

Overview Create customized headers and footers Set properties to group data and modify a report’s appearance Use functions to add calculated values in a report Apply conditional formatting Embed a subreport in a main report View and troubleshoot report results

Report Headers & Footers Header – first page of report & includes logo, image, report title Footer – last page of report & includes details such as report totals

Conditional Formatting Conditional formatting draws attention to data in a report if it meets specified criterion.

KeepTogether Property The KeepTogether property ensures that a complete section of the report is always printed on one page.

Group Footers Group footers are used to group a report based on a given field. Use to add information such as group totals or group names

ForceNewPage Property To print each set of related data on a separate page, you can use the ForceNewPage property. Can be used in all sections EXCEPT the page header & footer sections. Can insert pages before a section, after a section, or both.

HideDuplicates Property To display only the unique values in each field of a report, you can use the HideDuplicates property.

DateDiff Function Used to calculate the difference between two dates. DateDiff (“interval”, [date1],[date2]) “Interval” refers to whether the calculation is the difference between days (d), months (m) or years (y). Both fields must have Date/Time data types in order for this function to work properly.

IIF Function Used to evaluate a condition. If a condition is true, the IIF function returns one value. If it is false, it returns a different value. IIF (condition, value_if_true, value_if_false) is the syntax for the function. Condition means the condition you want the function to evaluate. Value_if_true is the value to be returned if the condition is true. Value_if_false is the value to be returned if the condition is not true.

Subreports Used to display data from two different reports. A subreport is embedded in a main report. Generally, the main report and subreport share a common field by which they are linked.

Summary Create customized headers and footers Set properties to group data and modify a report’s appearance Use functions to add calculated values in a report Apply conditional formatting Embed a subreport in a main report View and troubleshoot report results

Resources Questions & Answers Evaluations Thank You!!! Conclusion