Tri-Athy 2008 Race Organisation & Marshal Plan

THANK YOU! Thank you, thank you, thank you!

Briefing Objective Briefing Objective: Ensure that every marshal: - Knows where to be - Knows their individual role - Understands how the race organisation will work - Is aware of communications systems - Knows what to do in any emergency incident

Briefing Structure 1. All About Race Day 2. The Course 3. Description of general role 4. What to do in an emergency 5. About course communications (texts, etc) 6. Expected 'race live' and 'peak' periods 7. Getting There 8. Do's and Don't's 9. Lunch / T-shirt, etc. 10. Final Word 11. What to do Next

Dooley TriAthy Irelands Biggest Triathlon – Officially! The Irish National Championships Two Races, one course –Olympic – 1500m Swim / 40km Cycle / 10km Run –Sprint – 750m Swim / 20km Cycle / 5km Run National Record – Will it be broken… Again?

Dooley TriAthy 12 Race Starts 10:30– Olympic 11:40 – Sprint 10:40– Olympic 11:50 – Sprint 10:50– Olympic 12:00 – Sprint 11:00– Olympic 12:10 – Sprint 11:10– Olympic 12:20 – Sprint 12:30 – Sprint Last Finisher – apx 4.5hrs after race start

Dooley TriAthy Swim Start – Rowing Club Swim Exit – Heritage Centre Cycle Start / Finish – Emily Square Run Start / Finish – Barrow Way Race Live –10:30-13:30 – River (Swim) –10:45-15:00 – Road (Bike) –11:45-15:30 – Barrow Way (Run)

The Course Swim from Rowing Club to Horse Shoe Bridge, exit at Emily Square Transition Area – Emily Square Cycle – 10km to Maganey (and back, twice) Run – 5km out and back; Sprint with loops

The Transition Area

The Road Closure In-force from 10:15 to 4:00 Place your barrier across the junction and remain at the junction Rationale? Safety of 4200 cyclists & 2000 runners. Legally applied for and standing Public Information Campaign this week Emergency Access with Garda Assistance only (nearest back-road route only) ABC - Always be courteous, but be firm. Suggest using back roads. Coneyboro region – residents bus available to town Any known special events

Race Support Teams TriAthy Marshall Team – 95 Volunteers Civil Defence – (assume) 12 Gardai – 25 Gardai On-water safety team – Crew of 12 2 Ambulance Crews Approx 150 people working together –Excellent Safety Ratio 1:8 –Excellent Distribution across course

TriAthy Marshal Plan Car-park team (6 persons) Registration team (30 persons) Information Host team (4 persons) Transition management (8 persons) Emily Square Turnaround (6 persons) Swim Course marshals – (18 persons) Cycle Course Marshals (28 persons) Run Course Marshals (10 persons) Water Stations (6 persons) Other Roles (9 persons) Race / Course Directors (4 persons)

Your Role Ensure that competitors have a SAFE, FAIR and ENJOYABLE race at TriAthy Safety –Active Marshalling – Be Seen, Be Heard –Keep Traffic off route –Keep Spectators out of the way –Be vigilant for accidents & incidents –Report all emergencies Fairness –Watch for unsafe cycling –Rules of road and triathlon apply –Report race numbers for drafting and dangerous behaviour Enjoyable Race –Make sure people know where they are going –Advance warning of turns / turnarounds

Marshal Brief Sheet Important Functions Emergency Instructions Role Description Thank you Message Where to Go Map – Specific to location Emergency Numbers Location Guide: - Nearest Garda - Distance to E. Square - Course Ref (for reporting emergencies) - Where to direct stray traffic off the course

Getting There Bus – Departs: –Run / Cycle Course – 09:30 –Leaving from Heritage Centre Your Location – Note your Code Look for code sheet when you arrive. –It will be attached to a road barrier at your location Your Location About Your Location

Race Communications Plan Text Broadcasts –At Wave1 Start (“Course Now Live”) –At end - Race Director decision (“Re-open roads”) Text Queries - Outbound –To Marshals re: race progress / incidents Text Queries - Inbound –Request for substitution / etc

Emergency Procedures Call Mick with details of any emergency –Accident –Incident –Public Order / Course Issue Never Text an Emergency! Mick will take next actions – –Ambulance –Civil Defence –Gardai –Race Director If you fail to get Mick, then call Athy Gardai –

Communications Central Mick – – PLEASE STORE! Athy Gardai – Store this one too! Mick has everyones Name, Location & Number Text Broadcasts: –Race Now Live –Race Now Closed Text Queries –Sent to you - e.g. “Has the last swimmer finished?” –Please Respond – Always by Text

Do’s & Don’ts DO – Be Seen! DO – Be Heard DO – Be Encouraging DO – Be Vigilant DO – Report Every Emergency DO – Note and Report Illegal Racing DO – Have a Good Time!

Do’s & Don’ts DON’T – Abandon a station (check with Mick first) DON’T – Ask another volunteer to leave their station – if you are bogged down, please contact Mick. Extra resources can be sent. DON’T – Accept Abuse from anyone –Competitor – please tell us –Member of public – please tell Gardai

Other Information Please Sign On At sign on you receive –Packed Lunch –Goodie Bag –T-shirt –High vis Bib. Bus – To Take you there & back Afterwards – Food in Recovery area, showers at GAA centre. Be aware of media presence

The Final Word Be Vocal, Be Seen Report any emergency – –By Phone to Mick! Have a Great Day! Planning a Great Night afterwards (in Portlaoise)

Individual Briefings Registration Cycle Course Run Course Transition Other Roles