ACRIS e-Recording for Portal Companies Next Steps October 30, /30/2013

Topics Significant Decisions Made High Level Timeline -Beta / Release Candidate Deploy -UAT Ongoing Go Live Planning 10/30/2013

Significant Decisions Made Data Currently Collected by Cover Page is Required Existing Services / Existing Model will be Extended Solution will be Common for All Portal Companies Tax Form Creation via Web Services Optional -Tax Trans ID Required for Transfers (Deeds, etc.) -While Optional, Tax Form Creation via Web Services is not recommended for the first phase due to timeline / resource constraints ACH is not currently available, but is being considered. Echeck payment for multiple transactions is supported. Payment can be made any time of the day. Transactions will not be recorded until paid in full. Electronic Submissions will be Performed under Portal Company Account and not under an individual’s Customer Account. ACRIS Transaction transfer functionality will NOT be added to the first release of the ACRIS Esubmission Web Services. Other enhancements will be considered after the first release. 410/30/2013

High Level Timeline Start Dates ofEtaxCoverPageWsEpaymentsWsEsubmissionWs Environment for Dev / Test9/20/2013 Initial Design8/8/20138/9/20138/5/2013 Draft Specification8/12/2013 8/7/2013 Specification Public Review8/23/2013 Finalize Specification8/30/2013 Release Specification / Guide9/20/2013 Development8/26/2013 Alpha Deploy9/20/2013 System Integration Testing9/23/2013 Beta Deploy10/4/2013 Second Beta / Release Candidate Deploy10/11/ /15/2013 User Acceptance Testing10/14/201310/21/2013 Third Beta DeployTBD (as needed) Performance Testing10/28/2013(TBD) Deployment11/4/ /11/2013 EtaxCoverPageWs EsubmissionWsEpaymentsWs Portal Companies 10/30/2013

Go Live Planning Electronic Submission Registration E-Check ACH Debit Block Portal Company MOU Ramp Up Plan -By document type -By submitter -By activity Other Concerns 610/30/2013

Electronic Submission Registration You need to do all of the following in order to become a registered E-submitter: If you have not already done so, establish a NYC.ID account and become an ACRIS registered user: Select the Create Tax Forms/Create Cover Page option from the ACRIS Main Menu. Click on the Create an Account button. If you have already established an account, Select the Create Tax Forms/Create Cover Page option from the ACRIS Main Menu. Log in as a Registered User. On the Select ACRIS Profile screen, click the Register for E-submission button and click OK. Print and complete the ACRIS Registered Submitter Registration Agreement and Enrollment for eRecording Application and submit it. Receive an approving your E-submission Registration Request. Note that is not sufficient to just complete and submit the application. 710/30/2013

E-Check ACH Debit Block E-Check payments to the New York City Department of Finance are processed by ClearTran as ACH debits. Some financial institutions offer a “Debit Block” service for some banking accounts. A Debit Block is a restriction placed on a bank account to prevent unauthorized debits to the account. A debit block must be removed before an ACH Debit transaction can occur successfully. If you are unsure if your bank account has a debit block, contact your financial institution for more information. For ACH Debits, you may also provide your bank with the New York City Department of Finance’s ACH Company ID and bank – / Bank of America. This number allows your bank to identify the New York City Department of Finance as an acceptable party to debit the account and bypass a debit block. 810/30/2013

Portal Company MOU Does each portal company require? Submission of drafts to DOF for review Ability to revise Timing 910/30/2013

Open Discussion & Notes The following items / issues were discussed 10/23/2013 Go Live Planning should start now. Any concerns you have regarding planning or ramp up can be addressed in private s sent to 1010/30/2013

Open Discussion & Notes The following items / issues were discussed 10/30/2013 Per page fees for Cover Page – Cover Pages are created and included in the transaction just like paper submissions (as part of the preview action). As such the fees are the same including the per page fees for the Cover Pages. Electronic payment testing with test checking account and credit card numbers is expected. The test checking account and credit card numbers are available in the dev/test resources site If you would like a walk through of the signup, contact us at Address MOU as soon as possible. The questions to consider are: Is an MOU required ? Can the MOU be revised if it is required? Can you start electronic submission without an MOU executed if it is required? 1110/30/2013