Chakradharpur Division welcomes all Sr.DFMs' Conference New Delhi

Programme for the session Sr.DFMs' Conference New Delhi

Chakradharpur is a town and municipality in West Singhbhum district in the state of Jharkhand. It is located on Chota Nagpur Plateau 62 Kilometres west of Jamshedpur, 115 Kilometres south of Ranchi, 101 Kilometres east of Rourkela and 24 Kilometres north of Chaibasa (which is its Administrative District Capital). The town serves the mineral rich areas of Jharkhand and Orissa, as well as the Cement, Steel and Limestone industries in the region. Earlier this area was a part of Gajapati Empire of Orissa. Chakradharpur is a town and municipality in West Singhbhum district in the state of Jharkhand. It is located on Chota Nagpur Plateau 62 Kilometres west of Jamshedpur, 115 Kilometres south of Ranchi, 101 Kilometres east of Rourkela and 24 Kilometres north of Chaibasa (which is its Administrative District Capital). The town serves the mineral rich areas of Jharkhand and Orissa, as well as the Cement, Steel and Limestone industries in the region. Earlier this area was a part of Gajapati Empire of Orissa Sr.DFMs' Conference New Delhi Chakradharpur

CHAKRADHARPUR DIVISION, S.E.RAILWAY Sr.DFMs' Conference New Delhi

Sr.DFMs' Conference New Delhi BACK

Present Staff Strength Sr.DFMs' Conference New DelhiOfficers Total - 145Total Gr A - 75Gr A - 75 Gr B – 62Gr B – 62 CMP - 8CMP - 8 staff Total Total Gr. C Gr. C Gr. D Gr. D CMP - 22CMP - 22 Total Strength

Financial Performance Sr.DFMs' Conference New Delhi9 Items Passenger Earnings Cr Cr Other Coaching Earnings23.25 Cr Cr Goods Earnings Cr Cr Sundry / Other Earnings24.83 Cr Cr Total Earnings Cr Cr Ordinary Revenue Expenses Cr Cr Works Expenditure Cr Cr Performance Efficacy Index20.13%21.81%

Wage period 1 st day to The Last Date of the Month. Muster Roll Period11 th of Previous Month to 10 th of Current Month. Period of Actual Attendance From 1 st of the Month to 10 th of the Month. Period of Assumed Attendance From 11 th of the Month to last date of the Month. Date of Payment Salary/Wages Last Date of the Month. Schedule for Single Batch Payment Sr.DFMs' Conference New Delhi

Compilation of Bills Input Data in PRIME Checking of Change Data Further Edit if required in PRIME Printing of Bills Submission of Salary Bills along with all relevant documents P-BRANCH & PRIME Receipt of Bills Checking of MoD & other vetted documents Edit if required Passing of Bills Preparation & Confirmation of CO7 ACCOUNTS&PRIME-AFRES Preparation of Cheques in correct sequence. Tally CO7 amount. Preservation of Cheque Stationary. Preparation of Bank Statement. CHEQUE GENERATION Sr.DFMs' Conference New Delhi Payment Cycle Payment Cycle

4-Batch OFFICE STAFF 31 st RUNNING STAFF 10 th SECURITYCOMMERCIAL 17 th GANGMAN 24 th Sr.DFMs' Conference New Delhi

1 st Batch 2nd Batch3 rd Batch4 th Batch Payment Day 31 st 10 th 17 th 24 th Closing of Muster Roll 15 th 20 th 25 th 7 th Wage period No of Staff Sr.DFMs' Conference New Delhi

4 BATCH PROFILE  No of Employees  No of Banks to which Salary Transferred 445  No of Bill Units 245  No of Bill Clerks Involved 170  No of Associated Accounts Clerks Sr.DFMs' Conference New Delhi

Traditional 4- Batch System Huge No of Bill Units & Bill Clerks Staff Engageme nt / Extra Bookings Debt Trap/ Money Lenders Stationary& Other Estt Cost Occupation Of MACHINE &SPACE Cumbersom e, Stressful Data Feed Sr.DFMs' Conference New Delhi

INCEPTION Staff Mobilization Control Over Exp TA/OT Regular Bandhs & Extremist Activities Optimum Utilization of Resources Combat against acute Staff crunch in CKP Division Abolition of Cash Office Sr.DFMs' Conference New Delhi

Batch Existing Wage Period Proposed Wage Period Existing Date For Closure of Muster Roll i.e Attendance Register Existing Pay Day Proposed No. of Days to set right the anomaly due to Change of Wage Period Actual Attendance to be connected for the New System 1 st 1-30 of the Same month 10 th 30 th /31 st of the same month when the muster has been closed 30 th /31 st (30 days) 11 th – 10 th 2 nd 6 th – 5 th of the following month 1-30 of the same month 15 th 10 th of the following month 30 th /31 st (25 days) 16 th – 10 th 3 rd 11 th – 10 th of the following month 1-30 of the same month 20 th 17 th of the following month 30 th /31 st (20 days) 21 th – 10 th 4 th 24 th – 23 th of the following month 1-30 of the same month 2 nd 24 th of the following month 30 th /31 st (8 days) 3 rd – 10 th Sr.DFMs' Conference New Delhi WAGE PROGRAMME

Activities Time Schedule Wage period 1-30/31 Actual Attendance 11 th of previous month – 10 th of the pay month Date of submission of change Data by Bill Clerk to IT Centre/CKP for all Allowance / Recoveries etc. for inclusion in the salary 1 st of the Month Date of Closing Master Roll 10 th Evening Assumed Attendance 11 th – 30/31 Date of submission of the Master Roll to IT Centre /CKP ( Absentee Statement) of Bill Clerks ( Absentee Statement) of Bill Clerks 11 th Generation of Edit List by the IT Centre 14 th Data of generation of Final Pay-bill and submission to Personnel Branch 17 th Date of submission of pay bill to Accounts 21 st Date of submission of Book section 26 th evening Date of Cheque preparation 27 th Date of submission of cheque to Bank 28 th / 29 th Pay date 30 th / 31 st Sr.DFMs' Conference New Delhi

Srl No. ActivitiesTime schedule 1Wage period1 st day to last day of each month. 2Actual period of attendance11 th of previous month to 10 th of current month. 3Date of closing of muster Roll10 th of the month. 4Date of submission of muster Roll by the unit to Bill compiling unit. By 12 th of the month. 5Assumed attendance11 th of current month to last date of current month. 6Submission of TA and OT statement along with vouchers for all Non-running categories by unit to bill compiling unit. By 4 th of the month Sr.DFMs' Conference New Delhi

SINGLE BATCH MILESTONES 100% BANK PAYMENT SEPT 2006COMPLETE MERGING OF WAGE PERIOD DEC 2007SINGLE BATCH SYSTEM IMPLEMENTED JAN % RTGS/NEFT IMPLEMENTED OCT 2011RTGS/NEFT MODE FULLY ACTIVATED SEPT Sr.DFMs' Conference New Delhi20

Sr.DFMs' Conference New Delhi Ø 2 Ø 1 Process Cost Out put Process Cost Out put X X Y Y O O

Sr.DFMs' Conference New Delhi Complete abolition of TA/OT Section by merging it with bill passing section A Fixed cost become less in terms of man material & machine B Saving in power consumption & stationary C The intermittent system is now completed in one go resulting increase in performance index i.e D Ø 1< Ø 2 1 st 2 nd 3 rd 4 th Single Batch

1.To Staff Credit on the last date of the month, where as in present pay programme it is STRETCHED OVER 7 days. 2. Books Section a)Abolition of ‘Suspense Head’ demands Paybill related to salary batch ( 2 nd & 3 rd ) b)One Cheque Statement instead of four chequ statement for the month. Similarly, Batch Cash Book would be required only once instead of four time as at present. c)Cheque writing function would be drastically reduced. Single Batch would require anly about 375Bank cheque to be written instead of existing 800 ‘Bank Cheque’ 3.Simplicity At present salary programme start every week, whereas single batch would mean one salary programme in a month 4Quality Between 1 st to 20 th more time would be available at a stretch for quality and analytical checks on allocation head and patterns of allowances, arrears, recoveries etc of all type Sr.DFMs' Conference New Delhi

Sr.DFMs' Conference New Delhi GEOGRAPHY BRANCH Lines BRANCH Lines

E-RIMS DIGITAL RECORD KEEPING E-RIMS DIGITAL RECORD KEEPING ACCOUNTAL RECONCILIATION OF PF BALANCES & GP-49 DIRECT LIFTING OF CASH Cheques in remote Banks specially in Jungle Areas DIRECT LIFTING OF CASH Cheques in remote Banks specially in Jungle Areas e-Processing of CEA / IPAS LINKAGE SMART OFFICE NETWORKING INTERCOM INTERNET INTANET Sr.DFMs' Conference New Delhi

Sr.DFMs' Conference New Delhi

Keeping of Accounts and compilation thereof at the end of each financial period according to well established procedures and formats. To play a significant role in reduction of expenditure as well as increase in earning to book the whole array of expenditure and earnings by well built mechanism. Scrutiny of investment proposals to enable the management to take a decision of its financial viability. The financial appraisal enables the management to take a decision with eyes wide open and not as if it were a hit in the dark. Preparation of a realistic Revenue and capital Budget against which the actual performance could be appraised. Last but not least, a constant search for application of the latest techniques in financial management Sr.DFMs' Conference New Delhi

BRANCH LINES BRANCH LINES Sr.DFMs' Conference New Delhi BACK

New Measures Taken: PF RTGS/NEFT File Generation Tagging PRIME (pay related) Module with AFRES On the spot registration Sr.DFMs' Conference New Delhi

e-PATH FOR GP-49 Registration of Application Application Entry in AFRES Auditing the Application on line Co6 Generation Co7 Entry Cheque Section to make RTGS/NEFT Files Bank for RTGS/NEFT Uploading Sr.DFMs' Conference New Delhi

Reduction in Man-Hrs Effective Control Accuracy OUTCOME Sr.DFMs' Conference New Delhi

Procedural Achievement PROMPT PROCESSING OF PF CLAIMS EVEN ON “DAY- 1” PROMPT AND CORRECT PAYMENT TO THE EMPLOYEES’ BANK ACCOUNT THROUGH RTGS/NEFT WITHOUT INVOLVING ANY EXTRA TIME FOR THE PAYMENT PROCESS Sr.DFMs' Conference New Delhi BACK

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