Information Sharing Portal 1.Introduction 2.Information presented 3.Roles & responsibility 4.Development processes 5.Demo Edouard Legoupil Data Management Officer

Question: UNHCR Website QUIZZ

Refugee Information Portal Objectives 1. Introduction Defining authoritative data Move from the need to protect data to the need to share : Open Data Current work on manageability and interoperability: Six instances in production during last year (mostly for emergencies): - Horn - Ethiopia - South Sudan - Mali - Liberia - Syria

Refugee Information Portal Introduction 1. Introduction Simplified Operational Dashboard: Regional Level (e.g Horn of Africa) Country Level (e.g. Kenya) Sub-Office Level (e.g. Dadaab) Settlement/Camp Level (e.g. Ifo)

Refugee Information Portal

Structure & Module Information presented Regional Level (e.g Horn of Africa) Total refugee population per country Appeal and financial information Pipeline for Core Relief Item for refugee operations Country Level (e.g. Kenya) Overall aggregate population profile / arrival trends Highlights / News Documents (Statistics excel, Maps, Updates, Reports, Meeting Notes) Calendar and events Sub-Office Level (e.g. Dadaab) Population profile / arrival trends Highlights / News Documents (Statistics, Maps, Updates, Reports) Calendar and events Settlement/Camp Level (e.g. Ifo) Population profile Basic Indicators Who What Where Core Relief Item distribution report

Refugee Information Portal Data Flow Web Portal Kenya Ethiopia Individual registration Arrival / Influx figures Weekly Every Monday Distribution report Who What Where Indicators Weekly Every Monday Weekly Every Monday Ad-hoc When changes Monthly (30th) Warehouse stock & Pipeline Weekly Every Monday Doc, Events, News Ad-hoc When changes A portal is not a primary data collection tool! A portal is not a Content Management System Information presented

Refugee Information Portal

Portal deployment Refugee emergency Decide of a name for the instance Approval of the Representative Availability of an IMO For IDP, OCHA has the lead: It should be a cluster based portal Roles & responsibility

Refugee Information Portal Admin Panel Roles & responsibility

Refugee Information Portal Blanket clearance For regularly produced particular type of report or document Bypass the Executive approval process and be directly posted in the portal by the Information Manager upon request from the Sectoral Lead. The Executive may revoke “blanket” clearance at any time by notifying the Information Manager and the Sectoral Lead. Roles & responsibility

Refugee Information Portal Sector specific clearance Defined by sectoral groups, based on consensus Approval of the Executive is required. Executive may consult the Senior Public Information Officer Possibly post only a portion of the information Responsibility of the Chair of the sectoral group to communicate the decisions of the Executive to the group Roles & responsibility

Refugee Information Portal Highlight clearance Highlight should not be confused with "news" Limited to 160 characters. Can be suggested directly by Sectoral Working Groups. The Chair of the Sectoral Working Group can the text for the “Highlight” to the Executive for approval, copying the Information Manager. Roles & responsibility

Refugee Information Portal News clearance Responsibility of the Senior Public Information Officer News items on the UNHCR public website already cleared Other to be cleared by the PI with the Rep Roles & responsibility

Refugee Information Portal Conflicting figures One of the following options must be defined: 1. Total remain based on estimates and a subtotal based on registration/survey/census is mentioned 2. Total remain based on registration/survey/census and a parallel number based on estimates is mentioned as a comment 3. Total remain based on registration/survey/census OR on estimates. The other number is not mentioned Roles & responsibility

Refugee Information Portal Defining region Region can be known administrative unit or not Region are operational area, you can define them of you want Site details in a specific can be made visible or not, but figures remain taken in account Roles & responsibility

Refugee Information Portal Reporting Public Information Data Management Programme and Protection Information Management Filling information gaps for evidence-based decision- making and coordination Collect, record, analyze and visualize quantitative and qualitative data Ensuring good control on information dissemination and quality of presentation Data skills Knowledge of procedures Political Awareness Roles & responsibility IM: Bringing skills together

Refugee Information Portal Development cycle Roles & responsibility

Refugee Information Portal Issue Register Development processes

Refugee Information Portal Release cycle Development processes

Refugee Information Portal Collaborative development Development processes

Refugee Information Portal “It does not work”: Bug Report "Show me.“ "Show me how to show myself." "Works for me. So what goes wrong?“ "So then I tried...” "I think the tachyon modulation must be wrongly polarized” "That's funny, it did it a moment ago.” "So I loaded the disk on to my Windows..." Be specific. Be verbose. Be careful of pronouns. Read what you wrote. Development processes

Refugee Information Portal One at a time please Be concise Give us the big picture. Style counts So does attitude Be timely Include a picture, but only...if it helps “Something is missing”: Feature Request Development processes

Refugee Information Portal Password protected Instance log: 'colleagues' pass: 'unhcr' Back office here: log: 'admin_super' pass: 'User Acceptance test' Instance Demo