Hiring Hourly Employees Student Employees Temporary & Casual Employees Work-Study Student Employees

Introduction Hiring process Student Employees (including Work- Study Eligible Students) Temporary & Casual Employees What paperwork is needed?

Agenda Process involved for employment Paperwork needed for employment Payroll Calendar – due dates

The Employment Puzzle Fitting all the pieces together Hourly Time Sheets Forms Work Study Questions Dates Hiring Student

The Hiring Process So, you’ve found the “perfect” person… Where do I go from here?

Getting Hired – Part One Has the person worked at ASU previously? Send “new” employees to Human Resources (Admin. 102) Information needed to complete hiring paperwork

Getting Hired – Part Two Hourly Employment Authorization (P5- Blue Form) How to complete P5 form-Students vs. Temporary & Casual Employees

Work-Study Students What is Work-Study? −Work-Study Program funds may be awarded to a student who has documented financial need and wishes to earn a portion of his or her financial aid eligibility. Eligible students must be approved for the Work-Study Program through Financial Aid Only eligible students should be marked as such on their paperwork

Temporary & Casual Employees Casual Employee – any employee employed for less than 20 hours per week Temporary Employee – any employee employed for less than 4 ½ months

Hourly Employment Authorization Go to Click Faculty & Staff Administrative Forms Human Resources Forms Employment Hourly Employment Authorization Print on Light Blue Paper

Check the box indicating Student or Temporary/Casual Employee For Students, indicate Work Study Status

Enter the Effective Dates of Employment & Pay Rate Enter Account Name, Number and Position Number

Signatures

Summary of P5 Form Hourly Employment Authorization location – Administrative Forms Page Complete & accurate information Appropriate signatures needed

Monthly Time Record Go to Click Faculty & Staff Administrative Forms Human Resources Forms Time Keeping Monthly Time Record

Summary of Monthly Time Record Monthly Time Record location – Administrative Forms Page Complete & accurate information Appropriate signatures needed

Payroll Due Dates HR paperwork completed within 3 days of beginning employment Hourly Employment Authorization submitted upon hiring or as soon as a change for a current employee occurs Monthly Time Records are always due the 2nd business day of each month by 5:00pm unless otherwise notified

Review New employees to Human Resources Complete Hourly Employment Authorization (P5) Submit Monthly Time Record for each employee Due Dates

Questions?

Our Goal…

Happy Employees!