Sustainability Reporting Support System Prepared for Great-PR.com. Richard Herzfeld TechComm Associates, LLC

Foreword Multi-function database GRI data repository NGO Survey/GRI Topic cross reference

Project Overview Publicly Traded Corporations Research groups, NGOs Surveys Annual Sustainability Reports SQL database organized by GRI Topics Research is simplified Easily reproduce NGO surveys NGOs can update own surveys Organized access to support documents Immediate access to updates Corporate- wide access

Project Goals standardize responses from a company’s to Non-Governmental Organizations provide a common repository for the most current NGO/GRI (Global Resource Initiative) sustainability reporting data

Project Goals simplify the task of preparing responses to NGO surveys and questionnaires submitted by these organizations to a company enable NGO personnel to obtain current responses to their past Surveys, or update past surveys or setup new Description

Acronyms - Glossary DataTopics – Question topics found in NGO Surveys. Often generalized from multiple surveys GRI – Global Reporting Initiative; developed the Sustainability Reporting Guidelines NGO – Non Governmental Organizations

Acronyms – Glossary, cont Surveys, Survey Document – Questionnaire received from NGO TopicData – Current JCI answers and/or examples of answers provided for Surveys

Capabilities, cont. Casual Viewers –View individual GRI DataTopics, TopicData –Print Individual DataTopic Contents Edit and Format Contents Before Printing –Search individual DataTopics using Find, FindNext –(also available to all Password users)

Capabilities, cont. Casual Viewers –Display Entire Database and search using Find, FindNext –Print entire database contents Edit and Format Contents Before Printing –includes fonts, font sizes, color, bold, italics, etc. (Please See Slide 29: “Edit/Print Screen) –(also available to all Password users)

Capabilities, cont. Password Holders –Add new NGO Records Surveys –Update individual GRI DataTopics –View Individual GRI Topics –Add Additional NGO Surveys –Find and Replace within One DataTopic or Entire Database

Capabilities, cont. Password Holders –NGO-Specific Data: –Update –View Surveys and Related Topic Data –Produce Survey report showing NGO Topics, GRI Topics, and All Data All historic data Only most recent data where available, otherwise historic data

Capabilities, cont. NGO Password Holders –Identical to Password Holders except –Can Only Access Their Own Surveys –Can Add, Delete, Change Their Own Survey Questions –Can Use All Non-Password Functions –Cannot Change TopicData in Database

Technology Visual Basic Programming –Commonly used language Microsoft Access Database –SQL use throughout will facilitate conversion to larger database

Program Flow – Welcome Screen

Program Flow – Lookup Screen

Program Flow from Welcome Screen – All Viewers Add NGO option: –Password Authorization Screen –Add/View NGO Data –Multiple Document Topics or GRI Category Screens –TopicData Screen –Edit/Print Data Screen –(First screen seen by Casual Viewers is F)

Program Flow – Lookup Options

Program Flow from Welcome Screen – All Viewers Review Organization –A. Update NGO option: Password Authorization Screen Find Organization Screen Add/View NGO Data Multiple Document Topics or GRI Category Screens New Topic Name Screen TopicData Screen Edit/Print Screen

Program Flow from Welcome Screen – All Viewers Review Organization –B. View NGO only option: Find Organization Screen Add/View NGO Data Multiple Document Topics or GRI Category Screens TopicData Screen Edit/Print Screen

Program Flow from Welcome Screen – All Viewers Review Organization –C. Produce NGO Report option: Password Authorization Screen Find Organization Screen Add/View NGO Data Edit/Print Screen

Program Flow from Welcome Screen – All Viewers Lookup Data Option: –Multiple Document Topics or GRI Category Screens –TopicData Screen –Show Report screen –Edit/Print Screen

Program Flow from Welcome Screen – All Viewers Update Data Option: –Password Authorization Screen –Add Description Screen –Multiple NGO DataTopic or GRI DataTopic Screens –TopicData Screen –Edit/Print Screen

Program Flow from Welcome Screen – All Viewers Setup New Topic Option: –Authorization Screen –Add New Topics Screen

Program Flow – Add Organization Screen E.

Program Flow – Add Organization Screen E.

Program Flow – GRI Categories Screen F.

Program Flow – DataTopics Screens G:

Program Flow – TopicData Screen H:

Program Flow – Edit/Print Screen I:

Future Enhancements Customer Suggestions Requested Ongoing User Interface Simplification Ongoing Code Reduction

Current Status Beta Released 15 July 2003 Version September 2003

Customer Support Submit Questions, Suggestions, or Report Problems: – –fax:

Related Documents Help Menu –Screen-sensitive Positioning Four Help data sets: –Casual Viewers –Password Users –NGO Password users –Administrator Sustainability Reporting System Technical Manual