Update on the Public Access to the Tokay High School Track A Presentation to the Board of Education October 16, 2012 Prepared by Facilities and Planning

Background The Tokay High Track was recently closed to the casual public due to unauthorized after- hours use In response to community requests, a committee consisting of representatives from the public, the Board of Education and District staff have met to develop a strategy that will allow continued limited public access to the track 8/30/2012Public Acces to the Tokay High Track2

Outcomes As a result of these discussions, ideas for a pilot open-use program have been created – Limited weekday use is now allowed, with site custodial staff holding responsibility for closing facility at dusk each weekday. – Strategies that would allow the facility to be opened to causal public use on weekends and during other non- student contact times are being developed 8/30/2012Public Acces to the Tokay High Track3

Casual Public Use Strategies Two primary strategies are being explored – Liability insurance policy and facility use agreement, with a non- replecatable gate key issued to user representative; facility use fee waived; hours of operation TBD – Liability wavier for each registered user, swipe card issued for single gate access, minimal annual fee to cover program administration; facility use fee waived; hours of operation TBD Staff and public representatives will continue to meet in order to determine the best strategy to create a casual public use plan Once finalized, this plan will be brought to the Board for review and approval 8/30/2012Public Acces to the Tokay High Track4