SIMS - Eight months old SIMS Update UMG 27 Feb 2006

SIMS - Eight months old Moving Forward: On-Line New Enrolments Check with Murdoch, ECU and others Carry out trial Present formal plan (Business Impact Statement) to SSRG Implement

SIMS - Eight months old Moving Forward: SIMS Support Team Contacts: – –Helpdesk extension Team structure –4 Technical staff (local developments, Connect) –6 business process support staff (fees, enrolments, grad etc) –1 training coordinator –2 helpdesk staff Flexible allocation of resources – eg assisting Student Admin Feedback so far has indicated an excellent service ethos

SIMS - Eight months old Moving Forward: SIMS Operational Planning Group Meets monthly Discuss operational issues

SIMS - Eight months old Moving Forward: Business Process Review A formal review is held after each major business cycle A formal SIMS Post-Implementation Review will be conducted prior to July and will involve the SSRG

SIMS - Eight months old Business Processes Exercised 2005 July – upload of Semester 1 results – individual manual checking of every single result Sep-Oct – Examination timetabling November – Upload of Semester 2 results – Schools staff did an excellent job Nov-Dec – Re-enrolments on-line for most Dec – Offers to School Leavers, Postgrads, Honours 2006 Jan-Feb – New enrolments Feb – Class Lists

SIMS - Eight months old SIMS System Volumes 64,505 Semester 2 Examination results uploaded 19,037 Students enrolled for ,759 Unit enrolments for 2006

SIMS - Eight months old On-line re-enrolments 9,409 students re-enrolled on-line

SIMS - Eight months old New Course Enrolments COURSE TYPEFTPT Grand Total Cross-institutional Postgraduate Program14620 Cross-institutional Undergraduate Program Doctor of Philosophy Doctorate by Coursework (inc Doctorate by Crsewrk & Dissrtn)213 Doctorate by Research and Coursework72835 Enabling Course174 Graduate/Postgraduate Certificate96372 Graduate/Postgraduate Diploma Extending Skills Graduate/Postgraduate Diploma New Academic Area Masters by Coursework (inc Masters by Crsewrk & Dissertn) Masters by Dissertation & Coursework Masters by Thesis17320 Masters Preliminary7310 Non Award Course Postgraduate Bachelor's Honours11 Postgraduate Bachelor's Pass Undergraduate Bachelor's Honours Undergraduate Bachelor's Pass Grand Total

SIMS - Eight months old Current Issues: On-Line Enrolment Majors – Working Party to review and agree on solution Failure to Confirm – further training material for students

SIMS - Eight months old Student Connect

SIMS - Eight months old Student Connect

SIMS - Eight months old Student Connect

SIMS - Eight months old Student Connect

SIMS - Eight months old Current Issues: INVALID Unit Status Change in unit codes caused a number of equivalent unit rules to be missed where a new unit was added 2,740 units have had the rule breach waived 3,493 units still INVALID as of this morning Other universities have had a similar experience the first time rules were applied by the system Working Group to review issues – SSRG Training for staff and students

SIMS - Eight months old Current Issues: Enrolment Approval Screen First time used Working group to review and improve (eg DIY downloadable report)

SIMS - Eight months old Current Issues: Others Familiarisation with a new System –Terminology, business processes not clearly understood – a program of staff training to be developed and delivered prior to Sem 2 Support levels –Budget submissions are subject to the normal level of constraint CPU –Being reviewed – data is being collected on the volumes of work –Admissions Office helped with re-admissions –Opportunities for improved business processes are being identified Internal AREC –A Working Group will review the AREC and recommend improvements

SIMS - Eight months old Summary Your significant support over the past eight months is very much appreciated Opportunities for students to do more of their transactions on-line SIMS OPG is constantly reviewing the operational aspects of the system SSRG will re-commence an oversee the more strategic issues Faculty Managers are welcome to raise issues directly with either Jon or John