PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon The new approach to the CERN Safety Policy and Safety Organisation as relevant for TSOs

3 PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon Reference: EDMS #

4 PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon Reference: EDMS #

5 PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon Reference: EDMS #

6 SAFETY REGULATION SR-SO RESPONSIBILITIES AND ORGANISATIONAL STRUCTURE IN MATTERS OF SAFETY AT CERN Annexes: 1. HSE Terms of Reference 2. Medical Service Terms of Reference 3. Fire and Rescue Service Terms of References 4. The Safety Policy Committee Terms of References The SR-SO: the Cluster SR = Safety Regulation GSI = General Safety Instruction SG = Safety Guideline SF = Safety Form DSO GSI-SO-1 TSO GSI-SO-2 SLP GSI-SO-3 LEXGLIMOS GSI-SO-4 EXSO GSI-SO-5 SSO GSI-SO-6 RSSO GSI-SO-8 DSOC GSI-SO-9 CSAP GSI-SO-10 PSO GSI-SO-7 SSOC GSI-SO-11 SG Competencies of DSO SF Appointment of DSO Idem PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon Reference: EDMS #

PH TSO Annual Meeting 2014 EDMS Safety Management of Large Experiments typically LHC Experiments new Technical Coordinator ( TC is CERN staff ) represents Experiment towards CERN in matters of Safety TC’s duties in matter of Safety similar to those of a Department Head TC reports to Director responsible for the Large Experiment and is supported by a Large Experiment GLIMOS (LEXGLIMOS) 7 CMS ALICE ATLAS Reference: EDMS #

Safety Management of Experiments (other than Large Experiments) Under the oversight of the head of hosting Department collaborating institutions are responsible for Safety in accordance with the CERN Safety Policy, the CERN Safety rules and best practices The head of the hosting Department is supported by: The DSO, and an Experiment Safety Officer (EXSO) nominated by her/him in consultation with the Experiment. PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon 8 Reference: EDMS #

SR-SO: new features SR includes ALL Safety functions (SAPOCO, HSE, Medical Service, Fire & Rescue Service) Terms of reference for FRS are a first! Safety functions defined in terms of responsibilities rather than detailed task descriptions Specifying minimal competency/experience for Safety functions (still to be completed) Explicit mention of Safety objectives to be defined regularly by the DG 9PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon Reference: EDMS #

SR-SO Typical list of responsibilities:  keep himself informed in matters of Safety  ensure that all persons under his responsibility receive the adequate means, including training and information, to fulfill their obligations in matters of Safety  ensure compliance of installations, activities and projects with CERN Safety Rules  implementation of Safety Objectives  establishment and updating of Safety Files and Safety Folders  improvement of Safety, in particular review of Incident reports  follow up of safety audits  assistance in the obtaining of safety clearance for Experiments and projects  appoint Safety Officers as necessary  collaborate with other Safety services and Officers 10 DSODSO Safety Linkperson LEXGLIMOSLEXGLIMOS Group Leaders TSOTSO Technical Coordinator etc.etc. etc.etc. Department Heads EXSOEXSO PH TSO Annual Meeting 2014 EDMS Angela Goehring-Crinon Reference: EDMS #

THE GSI-SR-SO2 TSO Main mission of the TSO : Support his Department Head or Technical Coordinator - via the DSO or LEXGLIMOS - in fulfilling their obligations in matters of Safety for buildings and premises under the responsibility of the Department or the Large Experiment and for which he is appointed. Angela Goehring-Crinon 11PH TSO Annual Meeting 2014 EDMS Reference: EDMS #

THE GSI-SR-SO2 TSO Typical TSO responsibilities: keep himself and the DSO or the LEXGLIMOS concerned informed regarding all aspects of Safety related to the buildings and premises concerned; keep all those concerned informed regarding all aspects of Safety related to the buildings and premises concerned and affecting equipment or activities hosted therein; propose and monitor the implementation of appropriate measures to ensure the compliance of the buildings and premises concerned with the CERN Safety Rules and best practices; support the DSO or the LEXGLIMOS with a view to the implementation of the CERN Safety Objectives related to the buildings and premises concerned; contribute to the establishment and updating of Safety Files for the buildings and premises concerned, as required; contribute to the improvement of Safety in the buildings and premises concerned; Angela Goehring-Crinon 12PH TSO Annual Meeting 2014 EDMS Reference: EDMS #

THE GSI-SR-SO2 TSO Typical TSO responsibilities: participate in and monitor the follow-up of the general Safety inspections for the buildings and premises concerned; actively participate in the Safety exercises in accordance with the applicable CERN Safety Rules; execute any other Safety tasks as may be assigned to him by his Department Head or the Technical Coordinator concerned or a CERN Safety Rule; collaborate with those responsible for equipment and activities in the buildings and premises concerned; collaborate with the other Safety Officers and Safety Support Officers, as well as with the HSE Unit, the Medical Service and the Fire and Rescue Service, as required. Angela Goehring-Crinon 13PH TSO Annual Meeting 2014 EDMS Reference: EDMS #

THE GSI-SR-SO2 TSO Appointment: by Department head in consultation with DSO, or by Technical Coordinator for Experimental Areas of a Large Experiment, or by Department Head if Building shared between a Department and a Large Experiment Angela Goehring-Crinon 14PH TSO Annual Meeting 2014 EDMS Reference: EDMS #

15 DSOsDSOs Group Leaders Department: Safety Officers and their reporting Lines Department Heads TSOs (buildings & premises) TSOs SSOs (RSOs, CSOs, etc.) SSOs EXSOs (EXperimental Safety Officers) EXSOs Section Leaders/ Supervisors Safety Support Officers (Safety LinkPersons, RSSOs) Safety Support Officers (Safety LinkPersons, RSSOs) Angela Goehring-Crinon PH TSO Annual Meeting 2014 EDMS Reference: EDMS #

16 Large Experiments: Safety Officers and their reporting Lines Large Experiment GLIMOS (LEXGLIMOS ) Large Experiment GLIMOS (LEXGLIMOS ) Technical Coordinator Territorial Safety Officers (TSOs for experimental areas) Territorial Safety Officers (TSOs for experimental areas) Shift Leaders In Matters Of Safety (SLIMOS) Angela Goehring-Crinon PH TSO Annual Meeting 2014 EDMS Reference: EDMS #

PH TSO Annual Meeting 2014 EDMS TSO TRAINING COURSE 17 Enrico Cennini

18 TSO Training Course Day 1: The TSO training course is held over 3 days and the program is as follows: Enrico Cennini PH TSO Annual Meeting 2014 EDMS

19 TSO Training Course Day 2: Day 3: Enrico Cennini PH TSO Annual Meeting 2014 EDMS

20 CHANGES between 2013 and Change of course titles in order to have coherent titles in the catalogue. The old title was "Etre TSO au CERN", the new title is "Délégué à la sécurité territoriale (TSO) - Initial" (course in French) and "Territorial Safety Officer (TSO) - Initial" (course in English) 2 Change of course code for quality assurance reasons 3 The course is now offered also in English 4 The course is now always held at the Safety Training Centre in Prévessin 5 The "Environment" part has been added 6 The "Accident/On call service" part is now a part in its own right- it was part of the Introduction before 7 The "Radiological risks and CERN" has been shortened and focuses on questions and answers 8 The e-learning course "Radiation Protection - Supervised Area" or the face-to-face course "Radiation Protection - Controlled Area - CERN Employees and Associates" is a pre-requisite 9 Information about the Evacuation Exercises is given, in the "Actions in an emergency" part TSO Training Course Enrico Cennini

21 CHANGES between 2013 and New trainers: a Carine PIVIDORI (DGS-SEE-SV) and Laetitia WOHLGEMUTH (DGS-SEE-SV) for the Accidents/On call service part b Dora RIO (DGS-SEE-EN) or Sonja KLEINER (DGS-SEE-EN) for the Environment part cEric HERBE (GS-FB) replaces Gilles COLIN in the "Actions in an emergency" part d Thomas OTTO (TE-HDO) replaces John PEDERSEN (EN-HDO) on "Safety at CERN", "TSO's Role" and "Risks assessment and accident prevention" parts eSaverio LA MENDOLA (DGS-SEE-XP) gives the "Alarms/IS37" part f Torsten KOETTIG (TE-CRG-CI) and Laetitia DUFAY-CHANAT (TE-CRG-CI) replace Claudia Parente on the "Cryogenics" part, respectively in English and French 11 About two weeks after the session, the participants are invited to follow a Fire Extinguisher session 12 Next: the "SAILOR" part will be added in the "SIM" part (Olivier TISON and Inspectors) TSO Training Course PH TSO Annual Meeting 2014 EDMS Enrico Cennini

PH TSO Annual Meeting 2014 EDMS SAILOR SAFETY INSPECTIONS LOGGING AND CONTROL SYSTEM 22 Olivier Tison

IN PRODUCTION  Official Date: 22 September 2014  The tool is in production for safety inspections PH TSO Annual Meeting 2014 EDMS Olivier Tison

THE PURPOSE OF THE TOOL  Planning  Preparation of visits  Creation of reports  Distribution and follow-up of comments  Activity Reports (foreseen end of 2014) PH TSO Annual Meeting 2014 EDMS Olivier Tison

SAILOR LIGHT A USER-FRIENDLY TOOL  Home page PH TSO Annual Meeting 2014 EDMS Olivier Tison

SAILOR LIGHT A USER-FRIENDLY TOOL  Presentation of an inspection PH TSO Annual Meeting 2014 EDMS Olivier Tison

SAILOR LIGHT A USER-FRIENDLY TOOL  List of comments PH TSO Annual Meeting 2014 EDMS Olivier Tison

SAILOR LIGHT A USER-FRIENDLY TOOL  Description of comment PH TSO Annual Meeting 2014 EDMS Olivier Tison

SAILOR "TECHNICAL" In progress  Inspection of lifting equipment  Inspection of electrical installations  Inspection of pressure equipment  Inspection of machine tools PH TSO Annual Meeting 2014 EDMS Olivier Tison

PH TSO Annual Meeting 2014 EDMS IMPACT Surface Activities Number of IMPACT activities that required a PH TSO approval: 105 Enrico Cennini (prepared by F. Baltasar Dos Santos Pedrosa)

VICs 31 Number of VICs for the PH buildings included in the “Buildings and other facilities” IMPACT facility: 26 PH TSO Annual Meeting 2014 EDMS Enrico Cennini (prepared by F. Baltasar Dos Santos Pedrosa)

32 New Fire Permit Automatic link between and IMPACT activity and a Fire Permit; Improved Fire Permit printed version; Automatic check and alert for Fire Permits outside the location and time period defined in the IMPACT activity; Possibility to declare a company or a CERN person as the executant of the Fire Permit work; Clear definition of who must put the protection means in place; Automatic link between the Fire Permit and CSAM to identify the presence of smoke detection; Helper page as in the paper version; Radiation Protection Group approval based on the radiation hazard; All the approvals are requested in parallel; It will be possible to declare a Fire Permit as finished before the end date is reached; The TSO will no longer be requested to enter a verification once the end date is reached Xmas Present PH TSO Annual Meeting 2014 EDMS Enrico Cennini (prepared by F. Baltasar Dos Santos Pedrosa)

33 Future Training for standard users: Basics about IMPACT; Fire Permit; DIMR; Electrical Lockout; VICs; … Training for advanced users: TSOs; RSSOs; Facility Coordinators; … New DIMR; New IS37; Dig Permit; Professional visits; Tirs radiographiques; Web based WDP Activity Cluster; Flammable gas permit; Activity risk assessment module; Improve the electrical lockout; Overhead crane lockout; Out of working hours declaration; Location hazards; … PH TSO Annual Meeting 2014 EDMS Enrico Cennini (prepared by F. Baltasar Dos Santos Pedrosa)

34 Thank you for your attention PH TSO Annual Meeting 2014 EDMS Enrico Cennini