The Library behind the scene How does it work ? The Library behind the scenes 1 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Outline 1- Introduction – definitions and context 2- Information systems in particle physics 3- Standards 4- Tools 5- Conclusions and outlook 2 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

1- Introduction Do you speak “Librarian”? 3 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

What’s a Library for you ? 4 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

What’s a Library for you ? 5 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Some definitions Library (Oxford Reference Online) A building or room containing collections of books, periodicals, and sometimes films and recorded music for use or borrowing by the public or the members of an institution Digital Library (Wikipedia) – is a library in which collections are stored in digital formats (as opposed to print, microform, or other media) and accessible by computers. The digital content may be stored locally, or accessed remotely via computer networks. A digital library is a type of information retrieval system. 6 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Context Towards a digital world: print vs online – Traditional print/physical collections: Books, journals, theses, reports, standards… Physical item, description, location – E-resources: E-books, e-journals, multimedia (videos, photos…), e- document… File, description, link, content ++  Evolution of information retrieval 7 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

2. Information system at CERN and in particle physics CDS and Inspire 8 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Particle physics and CERN Particle physics – Aims to understand how the Universe works – Small but tightly organized worldwide community – Experimental vs theoretical CERN: Research Institute in Particle Physics – LHC (Large Hadron Collider) – 2500 staff + 10,000 users coming from everywhere in the world Need fast communication to distribute research result – Publication in journals, too long process – Preprint communication – From mail to arxiv.org 9 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Open access Traditional publication model: – Subscription, purchase, controlled access Open Access: – Open Access (OA) literature is digital, online, free of charge to the reader, and free of most copyright and licensing restrictions. – Green OA, ex. Institutional repositories (CDS, JINR..) – Gold OA, OA to published articles 10 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

CERN Scientific Information Service Mission – Provide information resources in ALL fields of relevance to CERN – Ensure scientific information produced at CERN is safeguarded and made publicly available. – Distribute CERN publications Audience – Particle physicists (from CERN and from outside), Engineers, technicians, Computer scientists, Administrative staff 11 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

CERN Document server: institutional repository and Library catalogue Powered by Invenio CERN Library collections: (e)books, (e)journals, (e)standards CERN Institutional repository: preprints, articles, theses (fulltext)… Multimedia collections. CERN publication 12 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Inspire: HEP literature database Powered by Invenio Worldwilde repository: CERN, Fermilab, SLAC and Desy All HEP literature (since 1960) Citation extraction, author, affiliation analysis.. 13 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

JINR Document server 14 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

15 Where do first search for information? JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

16 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

What system do your prefer? 17 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS Arxiv v2, Gentil-Beccot et al survey 9% of HEP scholars use Google as preferred information system

Google generation Arxiv v2, Gentil-Beccot et al. 18 What do you do when you are looking for an information? JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Why? 19 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

2- Standards Why we need them 20 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Library catalogue 21 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Library catalogue 22 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Marc 21 Metadata: data about data, record description MARC: MAchine Readable Cataloguing, international standard for representing and communicating bibliographic records, developed in the 60s MARC21: redesigned MARC for the 21 st century – Is based on the ANSI standard Z39.2, which allows users of different software products to communicate with each other and to exchange data. XML-MARC: XML schema based on MARC21 23 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Marc 21  Author  Title  Identifier 24 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

MARCxml  Title  Author  Identifier 25 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Other standards Metadata: – MARC, Dublin Core, BibTex… Identifiers: – DOI, ISBN, Barcodes… Data exchange protocols: – Z39.50, OAI-PMH Full text and coding: – Xml, PDF, PDF/a… 26 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Why is this important? Retrieve information – Identification and searchability Preservation – Ensure the information will be readable by another machine / in 20 years time (?) Interoperability / Information integration – Transfer (convert) data easily to another catalogue – Extract information and re-use it 27 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

4- Tools 28 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

A Library system Bibliographic record Physical Item Electronic file Borrower Librarian Bibliographic record Physical Item Electronic file Bibliographic record Physical Item Electronic file Borrower Bibliographic record Publisher Other Source Loan Create/edit Ingest LIBRARY CATALOGUE Access Search / Find Author Submit 29 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

CERN Document server 30 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Circulation and statistics 31 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Record edition: BibEdit 32 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Record edition: Multi-record editor 33 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Records ingestion Library catalogue Conversion Matching -> New records -> Update records 34 MARCXML XML MARCXML JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Importance of structured information: – Standards – Automatic procedures as much as possible Why? – Users find what they need (and even more) – In the digital era, new challenges and opportunities: Build new services on top of the catalogue Integrate information resources Communicate! More in the next session! Conclusions and outlook 35 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS

Questions? Спасибо! 36 JINR / CERN Grid and advanced information systems 2012 Anne Gentil-Beccot CERN Library GS/SIS