FP1105: Understanding wood cell wall structure, biopolymer interaction and composition: implications for current products and new material innovation Management Committee meeting Faculdade de Ciências e Tecnologia
Universidade de Coimbra, Portugal 9th of May 2014

1. Adoption of the Agenda 1. Adoption of agenda 2. Matters arising from previous minutes 3. Report from the COST Office 3.1 News from the COST Office 3.2 Status of Action, including participating countries 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) 4. Progress report of working groups 5. Action planning 5.1 Annual Progress Conference (preparation and/or feedback from DC) 5.2 Action Budget Planning 5.3 Action Planning (including meetings) 5.3.1 Location and date of next meeting 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) 6. STSM status, applications 7. Publications, dissemination and outreach activities 8. Request for new members 9. Promotion of gender balance and of Early Stage Researchers (ESR) 10. Non-COST country participations 11. AOB  

2. Matters arising from previous MC meeting None

Agenda 1. Adoption of agenda 2. Matters arising from previous minutes 3. Report from the COST Office 3.1 News from the COST Office 3.2 Status of Action, including participating countries 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) 3.4 Review of monitoring and progress report 4. Progress report of working groups 5. Action planning 5.1 Annual Progress Conference (preparation and/or feedback from DC) 5.2 Action Budget Planning 5.3 Action Planning (including meetings) 5.3.1 Location and date of next meeting 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) 6. STSM status, applications 7. Publications, dissemination and outreach activities 8. Request for new members 9. Promotion of gender balance and of Early Stage Researchers (ESR) 10. Non-COST country participations 11. AOB  

3.1 News from the COST office e-COST system will soon be further enhanced through the implementation of a Strong Authentication feature, enabling Online Travel Reimbursement Request (OTRR) forms to be submitted fully online. Strong Authentication will enable Action participants and other relevant stakeholders to identify themselves as unique individuals to the e-COST system in a fully secure way, and thus submit not only supporting documents but also the OTRR form (which currently still needs to be signed and sent in hard copy) completely online.

3.2. Status of the COST Action MoU oc-2011-1-9681 CSO Approval date 01/12/2011 Start of Action 24 My 2012 Entry into force 12/01/2012 End of Action 23 May 2016 24 May 2012 Budget: 154 700€ (1/7/2014 – 30/6/2015)

3.2. Status of Action: participating countries 24 COST countries Austria Luxembourg Bulgaria Norway Croatia Poland Czech Republic Portugal Denmark Romania Finland Slovenia France Spain Germany Sweden Greece Switzerland Hungary Turkey Italy Ukraine Latvia United Kingdom

COST countries NOT signed up to the FP1105 Action 3.2. Status of Action: COST countries not participating in the Action COST countries NOT signed up to the FP1105 Action Bosnia and Herzegovina Brussels Cyprus Estonia Iceland Ireland Lithuania Malta Netherlands Slovakia Serbia Former Yugoslav Republic of Macedonia

24 countries participating from a total of 35 3.2. Status of Action: FP1105 Participation 24 countries participating from a total of 35 How we can have more countries joining the Action? Each country brings 5000€ to the Action

FP1105 Cost Action Links COST Action FP1006: Bringing new functions to wood through surface modification COST Action FP1205: Innovative applications of regenerated wood fibres COST Action FP0901: Analytical techniques for biorefineries COST Action MP1006: Fundamental Problems in Quantum Physics

3.3. Budget Status Grant period: 01/07/2013 - 30/06/2014 Allocated budget: € 149, 700 A. SUMMARY BUDGET (1) TRAVEL COST FOR MEETINGS 93,910 € (2) SHORT-TERM SCIENTIFIC MISSIONS 20,000 € (3) TRAINING SCHOOLS 16,1400 € (4) PUBLICATIONS, DISSEMINATION, OUTREACH 500 € (5) OTHER EXPENSES 0 € B. TOTAL SCIENCE EXPENDITURE (sum of (1) to (5)) 130,550 € C. Financial & Scientific Administration and Coordination (max. of 15% of B.) 19,582.5 € D. TOTAL EXPENDITURE (B+C) 150,132 € .

3.3. Budget Status: Budget allocated for this workshop

Local organiser support for Coimbra requires MC approval: 3.3. Budget Status: Local organiser support Local organiser support for Coimbra requires MC approval: 45 participants x 20€ per day/per participant = 1,800€ (depends on the number of participants that have finally attended the workshop, so this amount it can vary)

Agenda 1. Adoption of agenda 2. Matters arising from previous minutes 3. Report from the COST Office 3.1 News from the COST Office 3.2 Status of Action, including participating countries 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) 4. Progress report of working groups 5. Action planning 5.1 Annual Progress Conference (preparation and/or feedback from DC) 5.2 Action Budget Planning 5.3 Action Planning (including meetings) 5.3.1 Location and date of next meeting 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) 6. STSM status, applications 7. Publications, dissemination and outreach activities 8. Request for new members 9. Promotion of gender balance and of Early Stage Researchers (ESR) 10. Non-COST country participations 11. AOB  

5.2. Action budget planning Workshops Title: First workshop Location: Zurich, Switzerland Date: 11 and 12 November 2014 Number of participants to be reimbursed: 45 Travel costs: £500.00 20,000.00 Accommodation costs (3 nights): 120.00 14,400.00 € Daily allowance (2 days): £20.00 4,800.00 € Organisational support: £40.00 1,600.00 € 40,800 € Title: Second workshop San Sebastian, Spain May, 2015 500.00 20,000.00€ £120.00 Daily allowance ( 3 days):

Task group meeting 12,000.00 € Title: WG task meetings Location: t.b.d. Date: Number of participants to be reimbursed: 15 Travel costs: 500.00 6,000.00 Accommodation costs (2 nights): 120.00 3,600.00 € Daily allowance ( 2 days): 20.00 1,800.00 € Organisational support: 20.00/day 600.00 € One meeting per WG 12,000.00 €

STSM 8 STSMs 20,000 €

TRAINING SCHOOLS 23,600.00 € Title: t.b.d Location: t,.b.d Date: Number of participants to be reimbursed: 20 Trainees Grants: 1000 € 20,000.00 Number of Trainers to be reimbursed: 2 Travel costs: 1,600.00 Organisational support: 20€/day 2,000.00 23,600.00 €

5.3. Action planning

5.3. Action planning: Location of next meeting Location: Zurich (Switzerland) Dates: 11-12 November 2015 Local organiser: Ingo Burget

5.3. Action planning: Long term planning Location and dates of future meetings: San Sebastian, May 2015 Discussion around perhaps 3-4 smaller focused working group meetings instead of a larger workshop.

STSM status SHORT-TERM SCIENTIFIC MISSIONS BUDGET: 20,000 € (2 500€/STSM)

6. STSM applications 8 STSM, 2 already approved and 2 requested Approved STSM for 2014 - 2015 Applicant Host Institution Duration (days) Grant (€) Heiko Lange Olena Sevastyanova (KTH) 12 1,790 Dr. Emil Engelund Lauri Rautkari (Aalto University) 5 800 Requested STSM for 2014 - 2015 Applicant Host Institution Beata Podkościelna Olena Sevastyanova (KTH) Magdalena Sobiesiak

Agenda 1. Adoption of agenda 2. Matters arising from previous minutes 3. Report from the COST Office 3.1 News from the COST Office 3.2 Status of Action, including participating countries 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) 4. Progress report of working groups 5. Action planning 5.1 Annual Progress Conference (preparation and/or feedback from DC) 5.2 Action Budget Planning 5.3 Action Planning (including meetings) 5.3.1 Location and date of next meeting 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) 6. STSM status, applications 7. Publications, dissemination and outreach activities 8. Request for new members 9. Promotion of gender balance and of Early Stage Researchers (ESR) 10. Non-COST country participations 11. AOB  

No planned dissemination or outreach activities so far. 7. Publications, dissemination and outreach activities 2 publications to date: Need more feedback on this No planned dissemination or outreach activities so far.

8. Request for new members New requests are approved by the management committee members via email.

9. Promotion of gender balance and ESR Year 1 Year 2 Total No. of Individuals 10 2 ESRs 35 6 Female 4

10. Non-COST country participations 8 Non-COST countries Argentina Australia Brazil Canada China New Zealand South Africa US

11. AOB