Kirkway Homeowner ’ s Association 2008 Annual Meeting Welcome * Please pick up the ballot packet specific to your lot # September 25, 2008 at 7pm Kirkway Homeowner ’ s Association 2008 Annual Meeting Welcome * Please pick up the ballot packet specific to your lot # September 25, 2008 at 7pm

Agenda Intro / Ray Dugas Meeting Protocol Meeting Protocol Mission Statement Mission Statement Current Board of Directors Current Board of Directors Director’s Reports (Successes /Concerns & Lessons Learned) Financial Report / Suzanne Foucher Financial Report / Suzanne Foucher Snow Removal & Lawn Care / Mark Bourcier Snow Removal & Lawn Care / Mark Bourcier Architectural Control Committee / Sharron Motley Architectural Control Committee / Sharron Motley Lighting, Ponds & Irrigation / Ray Dugas Lighting, Ponds & Irrigation / Ray Dugas Website, Newsletter / Debra Wurster Website, Newsletter / Debra Wurster Board Elections / All Open Forum / All

Meeting Protocol Please remember: We all share common goals to improve the neighborhood. We all share common goals to improve the neighborhood. Be respectful. Be respectful. The board member controls the floor. The board member controls the floor. Raise your hand if you have a question and please wait to be acknowledged by a board member. Raise your hand if you have a question and please wait to be acknowledged by a board member. Thank You - Your participation is important. Thank You - Your participation is important.

Mission Statement Improve Kirkway Homeowner’s quality of life, community spirit and neighborhood harmony while maintaining property values. community spirit and neighborhood harmony while maintaining property values. To achieve this we must work together with mutual respect, integrity and cooperation.

Current Board of Directors ** Ray Dugas / President  Responsibilities Irrigation Ponds Lighting General Issues Legal Issues Suzanne Foucher / Treasurer  Responsibilities Develop Annual Budget Develop Annual Budget Monthly Bill Payment and bank acct. reconciliations Monthly Bill Payment and bank acct. reconciliations Homeowner Mailbox Issues Homeowner Mailbox Issues P.O. Box P.O. Box ** Debra Wurster / Secretary ** Debra Wurster / Secretary  Responsibilities Quarterly Newsletter Quarterly Newsletter Website/Group Site Updates Website/Group Site Updates Meeting Minutes Meeting Minutes Sharron Motley / Vice- President  Responsibilities Architectural Review Chair Architectural Review Chair Spring & Fall Flowers Spring & Fall Flowers Insurance Insurance Mark Bourcier / Director-at-Large Mark Bourcier / Director-at-Large  Responsibilities Snow Removal Snow Removal Lawn Care Lawn Care ** Position up for re-election

Financial Report Suzanne Foucher / Treasurer  Annual Budget (See handout) No significant changes from No significant changes from  Major Spending Items for 2008: Lawn Care Lawn Care Snow Removal Snow Removal Tree Removal Tree Removal  Cost Savings: Added $5,000 to savings, total reserve savings account of $35,000. Added $5,000 to savings, total reserve savings account of $35,000.  Concerns: Mailbox replacement. Mailbox replacement. Still have 3 homeowners that have not paid association dues for 2008/2009. Still have 3 homeowners that have not paid association dues for 2008/2009. In 2006/2007 and 2007/2008 we had 99 out of 99 paid.In 2006/2007 and 2007/2008 we had 99 out of 99 paid.

Snow Removal & Lawn Care Mark Bourcier / Director-at-Large  Successes: Positive feedback from homeowners on lawn care. Positive feedback from homeowners on lawn care. Pond clearing implemented. Pond clearing implemented. Bushes kept trimmed and manicured. Bushes kept trimmed and manicured. Sidewalk snow removal along Cherry Hill added Sidewalk snow removal along Cherry Hill added  Concerns: Monitor snow removal crews to make sure mail boxes and lawns are not damaged when plowing-report damage within hours to contractor or board member. Monitor snow removal crews to make sure mail boxes and lawns are not damaged when plowing-report damage within hours to contractor or board member. Heavy snow resulted in some homeowner complaints – Laws of physics prevent full resolution. Heavy snow resulted in some homeowner complaints – Laws of physics prevent full resolution. Salt costs for even moderate full street salting forced record costs last season. Salt costs for even moderate full street salting forced record costs last season. Farmers Almanac predicting higher than average snow fall again this year. Farmers Almanac predicting higher than average snow fall again this year. Snow Removal costs expected to be high again this year.Snow Removal costs expected to be high again this year.

2008 Projected

Architectural Control Committee Sharron Motley / Vice-President  Successes Structured format for requesting architectural approval & submitting concerns. Structured format for requesting architectural approval & submitting concerns. Tree replacement campaign. Tree replacement campaign. Additional trees have been removed. We also cleaned up several areas with downed trees. Additional trees have been removed. We also cleaned up several areas with downed trees.  Homeowner issues: Dead Boulevard trees need to be replaced. Dead Boulevard trees need to be replaced. General yard maintenance issues. General yard maintenance issues. Sidewalk and bed edging need to be kept trimmed. Sidewalk and bed edging need to be kept trimmed. Sidewalks damaged by landscapers need to be replaced. Sidewalks damaged by landscapers need to be replaced.

Lighting, Ponds & Irrigation Ray Dugas / President  Successes: Community Parks Program. Community Parks Program.  Concerns: Lot 49 in Foreclosure, we trying to maintain appearance since it is the 1 st home you see entering our sub. We are tracking costs. Strategy will be to collect from title company upon settlement when house is sold. Lot 49 in Foreclosure, we trying to maintain appearance since it is the 1 st home you see entering our sub. We are tracking costs. Strategy will be to collect from title company upon settlement when house is sold.

Website & Newsletter Debra Wurster / Secretary  Successes: The Kirkway website has the following info available: The Kirkway website has the following info available: Newsletter (twice a year)Newsletter (twice a year) FormsForms C&R ’ sC&R ’ s Calendar of eventsCalendar of events Yahoo Community Group Created. Please sign up! Yahoo Community Group Created. Please sign up!  Concerns:

 Insert screen print of new website here

Elections  Nominations accepted and reviewed  Nominee backgrounds & desire for position  Vote  Ballot Count  Announcement of New Board Members

Open Forum (if time allows…) Thank You for participating!