WTBA/ WisDOT Contractor /Engineer Conference January 21 and 22, 2009 Local Government Involvement on WisDOT Projects Craig J. Treadway, P.E., NE Region DOT Project Manager DOT Project Manager Brian Bliesner, PE, BPD Local Program Coordinator Kim Ballweg, PE, Supervisor Ayres and Associates Mike LaLonde, Owner LaLonde Contractors Inc.

2 Types of Local Projects Local Program Projects Local Street County Highway (Federal / Local Funding) Connecting Highway Projects Numbered State Highway through Municipality (Federal / State/ Local Funding)

Early Local Involvement Planning and Design Involvement Opportunities for design input CSD or Enhancements City Funding / Project Agreements Local Community Organizations Coordination with PWD and Engineers Washington Street Design Committee

A Success Story… STH 42 – Washington Street Reconstruction

Washington Street – STH 42 Project History SEPT 6-8, 2000 WASHINGTON ST CHARETTE SEPT 6-8, 2000 WASHINGTON ST CHARETTE Early design brainstorming meeting Early design brainstorming meeting Provides Some city recommendations Provides Some city recommendations Washington St. Design Committee formed Feb 2002 Washington St. Design Committee formed Feb Business Owners 6 Business Owners 3 City Council Members 3 City Council Members City Historian City Historian Main Street Director Main Street Director DOT, City Public Works Director (Designer) DOT, City Public Works Director (Designer)

FIRST PUBLIC INFORMATIONAL MEETING APRIL 3, 2002 PRESENTED COMMUNITY WITH RECOMMENDATIONS FROM DESIGN CHARRETTE PRESENTED COMMUNITY WITH RECOMMENDATIONS FROM DESIGN CHARRETTE 4 LANE CONFIGURATION AS STREET EXISTS 4 LANE CONFIGURATION AS STREET EXISTS 2 LANE CONFIGURATION WITH CENTER LEFT TURN LANE 2 LANE CONFIGURATION WITH CENTER LEFT TURN LANE BUMP OUTS AT CORNERS OF ALL INTERSECTIONS BUMP OUTS AT CORNERS OF ALL INTERSECTIONS ENHANCEMENTS ENHANCEMENTS CONSTRUCTION ISSUES CONSTRUCTION ISSUES

MAY 20, 2002 COUNCIL APPROVES: 4 LANE CONCEPT DESIGN ALSO INCLUDED MANY ENHANCEMENT AMENITIES

SECOND PUBLIC INFORMATIONAL MEETING AUGUST 14, 2002 PANEL DISCUSSION TO ADDRESS CONSTRUCTION CONCERNS PANEL DISCUSSION TO ADDRESS CONSTRUCTION CONCERNS PANEL SET UP CONSISTING OF: PANEL SET UP CONSISTING OF: STREU CONSTRUCTION VINTON CONSTRUCTION DOT CITY OFFICIALS

INFORMATIONAL MEETING (CONT) CONCERNS INCLUDE: CONCERNS INCLUDE: 1. TIME ELEMENT OF CONSTRUCTION PROJECT 2. TOTAL CLOSURE OF AREA VS. KEEPING TWO LANES OPEN 3. STAGING CONSTRUCTION IN SECTIONS 4. MAINTENANCE OF SIDEWALK AS LONG AS POSSIBLE 5. IMPORTANCE OF COMMUNICATIONS

CONCERNS (CONT) 6) BUSINESSES WORKING TOGETHER FOR ACCESS, ADVERTISING, PROMOTIONS, AND SIGNAGE 7) INTERSECTIONS OPEN FOR CROSS TRAFFIC 8) WEEKLY CONSTRUCTION MEETINGS

THIRD PUBLIC INFORMATIONAL MEETING JULY 9, 2003 PRESENTED COMMUNITY WITH STREETSCAPE LAYOUT PRESENTED COMMUNITY WITH STREETSCAPE LAYOUT PRESENTED COMMUNITY WHETHER OR NOT TO HAVE BOULEVARD IN WASHINGTON STREET FROM 17 TH STREET TO 18 TH STREET PRESENTED COMMUNITY WHETHER OR NOT TO HAVE BOULEVARD IN WASHINGTON STREET FROM 17 TH STREET TO 18 TH STREET

JULY 21, 2003 COUNCIL APPROVES: STREETSCAPE DESIGN TO INCLUDE: STREETSCAPE DESIGN TO INCLUDE: DECORATIVE STREET LIGHTING BUMP OUTS TREES COLORED STAMPED SIDEWALKS COLORED STAMPED CROSSWALKS OTHER STREET AMENITIES

JULY 21, 2003 COUNCIL REJECTS INSTALLATION OF BOULEVARD ON WASHINGTON STREET BETWEEN 17 TH STREET AND 18 TH STREET

DESIGN ISSUES WORKED ON: FINAL DECISION ON 4 LANES FINAL DECISION ON 4 LANES BUMP OUTS AT INTERSECTIONS BUMP OUTS AT INTERSECTIONS BOULEVARD BETWEEN 17 TH STREET & 18 TH STREET WAS REJECTED BOULEVARD BETWEEN 17 TH STREET & 18 TH STREET WAS REJECTED STREETSCAPE AMENITIES STREETSCAPE AMENITIES FLATTER SIDEWALKS FLATTER SIDEWALKS

DESIGN ISSUES (CONT) REMOVE EXISTING UNDERGROUND UTILITY VAULTS REMOVE EXISTING UNDERGROUND UTILITY VAULTS ACCESS TO BUSINESSES DURING CONSTRUCTION ACCESS TO BUSINESSES DURING CONSTRUCTION SHORTEST POSSIBLE CONSTRUCTION TIME SHORTEST POSSIBLE CONSTRUCTION TIME

FINAL PUBLIC INFORMATIONAL MEETING NOVEMBER 10, 2004

CONSTRUCTION TIMELINES OPEN BIDS (LETTING) - DECEMBER 14, 2004 OPEN BIDS (LETTING) - DECEMBER 14, 2004 TENTATIVE CONSTRUCTION START MID FEBRUARY 2005 TENTATIVE CONSTRUCTION START MID FEBRUARY 2005 CONSTRUCTION COMPLETION SEPTEMBER 9, 2005 CONSTRUCTION COMPLETION SEPTEMBER 9, 2005

CONSTRUCTION INCLUDES: REPLACING WATER AND SANITARY SEWER AND SEWER LATERALS REPLACING WATER AND SANITARY SEWER AND SEWER LATERALS REPLACING STORM SEWER AND LATERALS REPLACING STORM SEWER AND LATERALS ABANDON EXISTING UNDERGROUND VAULTS ABANDON EXISTING UNDERGROUND VAULTS INSTALLATION OF NEW TRAFFIC SIGNALS AT 16 TH STREET, 17 TH STREET, & 18 TH INSTALLATION OF NEW TRAFFIC SIGNALS AT 16 TH STREET, 17 TH STREET, & 18 TH STREETINSTALLATION OF DECORATIVE STREET LIGHTING STREETINSTALLATION OF DECORATIVE STREET LIGHTING INSTALLATION OF STREETSCAPE AMENITIES INSTALLATION OF STREETSCAPE AMENITIES NEW CONCRETE PAVEMENT NEW CONCRETE PAVEMENT NEW CONCRETE SIDEWALKS NEW CONCRETE SIDEWALKS INSTALLATION OF NEW PERMANENT SIGNING INSTALLATION OF NEW PERMANENT SIGNING

STREETSCAPE

CHANCELLOR LITTLE LEAF LINDEN

CONSTRUCTION - BLOCK CAPTAINS COLLEEN INMAN – 21 ST TO 22 ND BOTH SIDES COLLEEN INMAN – 21 ST TO 22 ND BOTH SIDES CHOW CHONG – 20 TH TO 21 ST BOTH SIDES CHOW CHONG – 20 TH TO 21 ST BOTH SIDES AL EVANOFF – 18 TH TO 20 TH BOTH SIDES AL EVANOFF – 18 TH TO 20 TH BOTH SIDES CATHY SEGAR – 12 TH TO 17 TH WEST SIDE CATHY SEGAR – 12 TH TO 17 TH WEST SIDE JOHN SCHROEDER – 12 TH TO 17 TH EAST SIDE JOHN SCHROEDER – 12 TH TO 17 TH EAST SIDE

SPECIAL CONSTRUCTION REQUIREMENTS ADDITIONAL LIQUIDATED DAMAGES OF $5,000 PER CALENDAR DAY ADDITIONAL LIQUIDATED DAMAGES OF $5,000 PER CALENDAR DAY 16 TH OR 17 TH STREET INTERSECTIONS TO REMAIN OPEN AT ALL TIMES 16 TH OR 17 TH STREET INTERSECTIONS TO REMAIN OPEN AT ALL TIMES TWO WAY ACCESS AT ALL TIMES TO EAST RIVER STREET TWO WAY ACCESS AT ALL TIMES TO EAST RIVER STREET SIDEWALK TO BE KEPT IN PLACE FRONTING BUSINESSES AS LONG AS PRACTICABLE TO MAINTAIN PEDESTRIAN ACCESS SIDEWALK TO BE KEPT IN PLACE FRONTING BUSINESSES AS LONG AS PRACTICABLE TO MAINTAIN PEDESTRIAN ACCESS WEEKLY MEETINGS BY CONTRACTOR TO DISCUSS CONSTRUCTION SCHEDULE WEEKLY MEETINGS BY CONTRACTOR TO DISCUSS CONSTRUCTION SCHEDULE

CONSTRUCTION – OTHER ISSUES PARKING ACCOMMODATIONS FOR EMPLOYEES & CUSTOMERS DURING CONSTRUCTION PARKING ACCOMMODATIONS FOR EMPLOYEES & CUSTOMERS DURING CONSTRUCTION CONSTRUCTION WAY FINDING SIGNS CONSTRUCTION WAY FINDING SIGNS WATER REQUIREMENTS DURING CONSTRUCTION WATER REQUIREMENTS DURING CONSTRUCTION

CONSTRUCTION BEGAN FEBRUARY 22, 2005

DURING CONSTRUCTION WEEKLY CONSTRUCTION MEETINGS WITH CONTRACTOR WEEKLY CONSTRUCTION MEETINGS WITH CONTRACTOR WEEKLY MEETINGS INVOLVING BUSINESSES WEEKLY MEETINGS INVOLVING BUSINESSES CITY AND DOT WORKED TOGETHER THROUGHOUT PROJECT CITY AND DOT WORKED TOGETHER THROUGHOUT PROJECT CONSTANT CONTACT WITH BUSINESSES THROUGHOUT CONSTRUCTION CONSTANT CONTACT WITH BUSINESSES THROUGHOUT CONSTRUCTION

CONSTRUCTION - OTHER “DOZER DAYS” “DOZER DAYS” SIDEWALK SALES SIDEWALK SALES DOWNTOWN PARTIES IN CENTRAL PARK DOWNTOWN PARTIES IN CENTRAL PARK STREET DANCE / BLOCK PARTY STREET DANCE / BLOCK PARTY

CONSTRUCTION – OTHER ISSUES UTILITIES (CITY OWNED) INSPECTED AND ACCEPTED BY CITY UTILITIES (CITY OWNED) INSPECTED AND ACCEPTED BY CITY UTILITIES (OTHER) COORDINATED EARLY UTILITIES (OTHER) COORDINATED EARLY CITY’S INVOLVEMENT – ONE PUNCH LIST CITY’S INVOLVEMENT – ONE PUNCH LIST MAINTENANCE AND WARRANTIES MAINTENANCE AND WARRANTIES

CONSTRUCTION COMPLETED BY SEPTEMBER 2, 2005 (ONE WEEK AHEAD OF SCHEDULE)

REASONS FOR PROJECT SUCCESS CONSTANT COMMUNICATION – DESIGN COMMITTEE INVOLVEMENT CONSTANT COMMUNICATION – DESIGN COMMITTEE INVOLVEMENT INVOLVING COMMUNITY IN THE PROJECT FROM START TO FINISH (ALSO COMMUNITY’S DESIRE TO BE INVOLVED) INVOLVING COMMUNITY IN THE PROJECT FROM START TO FINISH (ALSO COMMUNITY’S DESIRE TO BE INVOLVED) GETTING BUY – IN GETTING BUY – IN AVOIDING THE PERCEPTIONS THAT DECISIONS WERE ALREADY MADE DURING DESIGN AVOIDING THE PERCEPTIONS THAT DECISIONS WERE ALREADY MADE DURING DESIGN KEEPING MEDIA AND GENERAL PUBLIC INFORMED KEEPING MEDIA AND GENERAL PUBLIC INFORMED CITY AND DOT COMMITMENT FOR SUCCESS CITY AND DOT COMMITMENT FOR SUCCESS

THANK YOU! Craig Treadway, PE Project Manager NE Region (920)