James Madison Crew Fundraising updated 3/12/13 Scrip remains strong (about 1K per month) Mulch at or slightly better than last year Update Total projected 77K

12,800 bags sold (so far) 349 orders entered & mapped Loads built Workforce ready & jobs assigned 80 rowers 77 parents Fleet ready 9 box trucks 17 PDV’s 2 forklifts Breakfast, lunch & snacks Amazing Team Gail Brady, Marty Cammiso, Patrick Blasz, Amy Currin, Catherine White, Tara Voigt MULCH 3/16 James Madison Crew MULCH update WE ARE READY!

James Madison Crew Fundraising update MULCH Day Schedule

James Madison Crew Fundraising update Help us communicate to parents & rowers This is work, but also, fun It’s a great way to develop new friendships Be flexible if we have to shift people around Help keep kids productive and focused Encourage and cheer everyone on Pray for good weather! MULCH – What you can do?

SCRIP FROM 4/2 – 7/31

James Madison Crew Fundraising update Options for window Option 1 – credit rebates earned to club for 2012/13 season Option 2 – allow families to begin earning toward next year Would be nice, if possible Key driver this year was more flexibility for families (e.g. Winter event – raffle and/or Scrip) Crew is expensive. More time is a good thing. First, must weigh several factors How much might we lose toward 2012/13 earnings with Option 2? What risk might we incur to next year’s earnings by allowing this? How could this be mitigated? Scrip 4/2 – 7/31 4/1Fundraising by rower for ends 8/ officially starts 4/2 – 7/31 Window of opportunity 4/1Fundraising by rower for ends 8/ officially starts 4/2 – 7/31 Window of opportunity

James Madison Crew Fundraising update How much might we lose toward 2012/13 earnings? probably not much…

James Madison Crew Fundraising update Why is there risk anyway? We require $750 rower… but budget $850/rower No matter what is decided on this topic, this practice should be re- evaluated What is the risk? More families might stop at $750 Families tend to oversell mulch more than other events If families pre-earn enough, they might choose not to sell mulch, and therefore jeopardize the extra $100 needed to meet budget What risks might we incur toward next year?

James Madison Crew Fundraising update Raffles are fairly consistent Mulch is erratic – high or low Nearly half raise minimum AVG of 850/rower due to high performers

James Madison Crew Fundraising update So… how many families and how much might they pre-earn? Guessing power users (12) at $50/month = $2400 impact

James Madison Crew Fundraising update Recommendation #1 - allow pre-earning from 4/2 – 7/31 Scrip is the only program that runs year round & therefore, the only program which can be extended Financial impact likely to be immaterial Could help to grow program Will keep families in the habit of using Scrip As Scrip grows over time, capability to be major fundraiser Recommendation #2 – identify risk mitigation strategies after all numbers are in Possibilities are Require minimum mulch sales Raise minimum fundraising, etc. Planned for April Board meeting Recommendation for Scrip 4/2 – 7/31